3 programming and tools swot & lfa


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Programming and tools Svow &Ilfa

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3 programming and tools swot & lfa

  1. 1. Sustainable Economic Development of the Sudurnes region, Iceland OP Preparation: Programming Concepts & Tools JOSE MATEOS MORENO Ásbrú, 25 November 2011
  2. 2. Content1. Principles of programming2. The programming logic3. Programming tools – SWOT & LFA 2
  3. 3. 1. Programming Principles 3
  4. 4. What is Programming ? Grouping a number of temporary, goal-oriented and unique activities, each contributing to reach objectives agreed upon beforehandQuestions: Where are we? Where do we want to go? How should we get there? How will we know when we are there? 4
  5. 5. The Programme Context Policy Programme Projects 5
  6. 6. What Does a Programme Look Like? (example OP Regional Development) OP Global Objective Priority Priority Priority Axis 1 Axis 2 Axis 3 Group of Group of Group of Group of Group of Group of Group ofOperations Operations Operations Operations Operations Operations Operations 6
  7. 7. The Structure of a Programme Global Impacts Objective Programme Specific Priority Axes Results Objectives Operational Group Outputs Objectives OperationsInputs Programme Operations 7
  8. 8. Who’s Responsible For What? Programme Projects Managing Authorities Certifying Authority Audit authority Beneficiaries Intermediate BodiesMonitoring Committees 8
  9. 9. Management Structure European Commission SCF Accession Country ? OP Managing Monitoring Authority Committee Priority Intermediate Axis body 9
  10. 10. 2. The Programming Logic 10
  11. 11. Programming Logic Analysis Strategy Politics Priority AxisBottom up• Project ideas Group of • Lobbying Operations 11
  12. 12. Group of Operations (Measure)Definition• The basic unit of programme management, consisting of a set of similar projects• The means by which a priority axis is implemented over several years which enable operations to be financed. 12
  13. 13. Embedding in Existing Policy• IPA is meant to cofinance existing policy, not other way round• Keep it simple: look at existing national structural policies• Start programming process with this analysis of existing policy: this will be your cofinancing table 13
  14. 14. 3. Programming Tools 14
  15. 15. OP Policy Life Cycle Detailed programming Planning &programming Programme implementation Monitoring, financial control, evaluation, corrective actions 15
  16. 16. Main Stages of OP PreparationOrganisation of OP process SWOT Analysis Strategic Goals and Priorities Budget Allocation and Impacts Implementing Arrangements Ex-ante Evaluation Negotiations with EU 1 to 2 years16
  17. 17. Programming Tools Analytical tools Creative tools Structuring tools Entity formulation Brainstorming Problem treesStakeholder analysis Matching and Objective trees conversion Analysis of trends Robust strategies Clustering approach SWOT analysis Vision formulation ScopingProblem identification Objective formulation LFA approach Benchmarking Synergy check Forecasting Indicator formulation Scenario analysis Risk analysis 17
  18. 18. Programming Tools• Focus on two main tools: Analysing: – SWOT analyses Structuring: – Logical Framework Approach (LFA) 18
  19. 19. Main Stages of OP PreparationOrganisation of OP process SWOT Analysis Strategic Goals and Priorities Budget Allocation and Impacts Implementing Arrangements Ex-ante Evaluation Negotiations with EU 1 to 2 years 19
  20. 20. SWOT Analysis Strengths Weaknesses Internal & staticExternal& dynamic Opportunities Threats 20
  21. 21. Main stages of OP-preparationOrganisation of OP process SWOT Analysis Strategic Goals and Priorities Budget Allocation and Impacts Implementing Arrangements Ex-ante Evaluation Negotiations with EU 1 to 2 years 21
  22. 22. LFA consist in...… a matrix with four columns and four (or more) rows, which summarises the key elements of a project/programme:• The project’s hierarchy of objectives (Project Description or Intervention Logic);• The key external factors critical to the project’s success (Assumptions);• How the project’s achievements will be monitored and evaluated (Indicators and Sources of Verification). 22
  23. 23. Typical structure of a Logframe 23
  24. 24. LFA Helps to Ensure That…• the purposes of the priorities and measures are consistent with the overall objective• indicators of achievement are quantified, verifiable and time bound• risks and assumptions are adequately defined;• any actions required to ensure programme impact are stated and time-bound (conditionality)• inputs and outputs needed to implement the project are sufficiently well-defined 24
  25. 25. The Logframe: Diagonal Logic 25
  26. 26. Programme and Project LevelIntervention Logic Intervention LogicOverall objectives NDPProject purpose Overall ObjectiveResults PrioritiesActivities Measures Projects Project level Programme level 26
  27. 27. Building a Logframe Analysis Phase Planning PhaseStakeholder analysis – identifying stakeholders Developing Logframe matrix - project structure, testing internal logic & risks,Problem analysis - key problems, constraints & formulating measurable indicatorsopportunities; cause & effect relationships Activity scheduling – determiningObjective analysis – developing solutions; sequence and dependency of activities;means to end relationships estimating duration, assigning responsibilityStrategy analysis – identifying strategies to Resource scheduling – from activityachieve solutions; selection schedule, developing input schedules and budget 27
  28. 28. Example 2: Problem Tree Problem analysis: the problem tree helps to establish the cause/effect relation between problems Income of artisanal EFFECTS fishers in decline Reduction of the Low selling prices for fish resources fishers in the villagesDestruction of the Illegal fishing Poor quality of Limited access tonatural habitats practices the processed market CAUSES catch 28
  29. 29. Problem Tree  Objective Tree • From problem tree to objective tree • Cause-Effect becomes Means-End • Goal hierarchy • Logic verified 29
  30. 30. Example 2: Objective TreeAnalysis of Objectives: convert the problems into positiveachievements through establishing means/ends relationships ENDS Income of artisinal fishers increased Depletion of the natural Selling price for fish stock reduced or fishers stopped increased Natural habitats of Illegal fishing Processing of the Access to MEANS fish resources practices significantly catch improved markets improved protected reduced 30
  31. 31. Strategy In the projectOut of the project These excluded Income of the OVERALL statements should artisanalfishers artisan fishers OBJECTIVE increased be considered in the analysis of assumptions/risks Depletion of the Selling price for the natural fish stock fishers increased PURPOSE reduced or stopped Natural habitats of Illegal fishing fish resources practices significantly Processing of the catch improved Access to the markets improved RESULTS protected reduced Fish stock control strategy Market orientation strategy Strategy based on policy priorities, cost-benefit, ongoing programmes, budget etc 31
  32. 32. Logframe Matrix: LogicalSequence of Completion +•Inputs•Activities Schedule 32