Lync Web App Overview• Lync Web App is a browser- based Capability If logged in as If logged in as client for joining a Lync Online Attendee Presenter meeting, if you don’t have Lync Audio Telephone only Telephone Online client or an account. only In-meeting instant Yes Yes• Using Lync Web App, you don’t messaging have to install additional software to attend and participate in an Sharing screen No Yes online meeting. Add Attachments No Yes Upload a PowerPoint deck No No*• Lync Web App requires Microsoft Silverlight. If not detected on your Use Webcam No No computer, the installation point is Share Whiteboard or Poll No Yes offered when you’re joining the meeting. Record Meeting No No• Telephone Conferencing for audio is * Presenters can move the slides if already uploaded available if the organizer’s account is by another presenter by using Lync client. Any enabled with audio conferencing. attendee can also be promoted to a presenter during the meeting.
Meeting Join Experience • After you click the meeting link, select to join the meeting by using your web browser on the Join page. • Under Join as a guest, type your name, and then click Join Meeting. • Your browser automatically searches for Silverlight, which is a browser plug-in that helps deliver web applications. If it isn’t installed, you’ll be provided the option to “Download and Install Microsoft Silverlight” from http://go.microsoft.com/fwlink/?linkid=217 410. • You might be temporarily directed to the meeting lobby, if this option is enabled by the organizer.
Audio and Instant Messaging • After you sign in to the meeting, click the Phone tab to access the audio information. • To connect to the meeting audio: Call the conferencing number using a phone. Or Type your number, and then click Call Me for the conference to call you. Note that this feature is only available if the organizer’s account has been set up with an audio conferencing provider. TIP: You can also find the conferencing number and passcode in your invitation. • Click the IM button to use the in-meeting instant messaging. Keep in mind that instant messages are visible to all participants.
Managing your meetingTasks performed by presenters • Manage Meeting Participants • Share Desktop and Programs • Insert a Whiteboard and Poll Slides • Add Files and Attachments
Manage Meeting Participants• Use the People Options menu to manage your participants. Invite additional participants. Make all participants attendees, if you want to be the only presenter. Disconnect all participants and end the meeting.
Desktop Sharing • Share your desktop when you have a live demonstration and have to switch between applications and windows. Be aware that everything on your desktop is visible to all participants. 1. Click Share, and then click Desktop. Note: If this is the first time that you are sharing, you’ll be prompted to install the Sharing Plug-in. 2. When you start sharing, notice the sharing bar at the top of the screen. 3. Click Stop Sharing on the sharing bar when you’re finished. Give Control to share control with another participant Stop Sharing
Program Sharing • Share a Program when you’ll be working within one application only. The applications that you’ve selected will be visible to the participants, and no one can see any other programs that you navigate to. 1. Open the program that you want to share. 2. Click Share in your meeting, and then click Program. Note: If this is the first time you are sharing, you’ll be prompted to install the Sharing Plug-in. 3. Double-click the program. Notice the sharing bar at the top of the screen. 4. To stop sharing your application at any time, click Stop Sharing. Give Control to share control with another participant Stop Sharing
Insert a Whiteboard Use the whiteboard to post a note to everyone in the meeting or use as a fresh page on which to brainstorm. Everyone in the meeting can write and draw on the whiteboard. 1. Click Share in your meeting, and then click New Whiteboard. 2. Start writing or drawing , using the tools at the bottom of the meeting, such as text, lines, arrows and laser pointer. 3. To see who added the content, hold the mouse pointer over the content. 4. The whiteboard is automatically saved in the meeting. To save a local copy on your computer, click the Save button. 5. Click Stop Sharing when you’re finished.
Insert a Poll Slide Polling is a great way to get people to interact in your meeting, find out what they think about the ideas, or ask questions on any topics to gather information and compile preferences 1. Click Share in your meeting, and then click New Poll. 2. Type the poll name, a question, and the choices. 3. Click OK when you’re done. 4. Participants select the options to answer your question. 5. Use the control buttons at the bottom of the poll page to manage the poll page, such as open, close, show or hide results. 6. To save the poll locally on your computer, click the Save button.
Add or View Attachments (file transfer) Add a file to your meeting, such as a handout or your presentation, for the participants to download locally on their computer. 1. Click Add or view attachments, and then click Add Attachments. 2. Select a file, and then click Open. 3. By default, everyone in the meeting can save the attachment locally. To control access, click the arrow next to the file, point to Make Available to, and then select one of the following: Meeting Organizer, Presenters, Everyone. 4. Participants in the meeting can click the Add or View Attachment button, and then click the file to download it locally.
Lync Web App Terms and Definitions Term Definition Meeting Attendees • Attendees can only view content. • Attendees are not allowed to share content/files/desktop/whiteboard. • Attendees can invite other contacts to a meeting. Meeting Presenters • Includes all Attendee privileges. • Presenters can share desktop/ apps. • Presenters can upload content and save content locally. • Presenters can create whiteboards. • Presenters can admit people from lobby. • Presenter can eject other participants except the Organizer. • Presenter can promote Attendees. • Presenter can demote other presenters except Organizer. • Presenters can mute other participants. • Presenters may have the ability to browse content. • Presenters can lock a meeting. Meeting Organizer • Has all the privileges of Presenters. • Organizer cannot be ejected from a conference. • Organizer cannot be demoted. • Organizer can never be made to wait in the Lobby. • There is no special icon or text indicating an organizer role in roster. • The role of organizer is not transferrable, which means, there is no concept of “promote to organizer.” Meeting Participants • Collective term for Presenter, Organizers ,and Attendees.