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Securing your content: Brava Protected Libraries and Automated Redaction from IGC and Atidan
 

Securing your content: Brava Protected Libraries and Automated Redaction from IGC and Atidan

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More than 130 million users and 70 percent of large enterprises ...

More than 130 million users and 70 percent of large enterprises
have adopted SharePoint as their collaboration and content
management platform. While we can expect continued market
penetration and increased use of SharePoint for managing
sensitive and regulated content, numerous industry studies
cite challenges with the platform’s security, compliance, and
information governance. These challenges are not taken lightly.
A recent Information Week study rated data security controls as
the most important feature of collaboration software platforms—
higher than all other capabilities. The study found that
monitoring content in collaboration platforms for security and
policy violations was a challenge for 38 percent of respondents.
This paper describes common security and compliance
challenges associated with SharePoint content and details
how IGC’s Brava!® viewer can help address those challenges by
providing greater control over content access and handling.

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    Securing your content: Brava Protected Libraries and Automated Redaction from IGC and Atidan Securing your content: Brava Protected Libraries and Automated Redaction from IGC and Atidan Document Transcript

    • Securing your content: Brava Protected Libraries and automated redaction An IGC White Paper
    • More than 130 million users and 70 percent of large enterpriseshave adopted SharePoint as their collaboration and content Brava for SharePoint: Control access to documentsmanagement platform. While we can expect continued marketpenetration and increased use of SharePoint for managing and the content withinsensitive and regulated content, numerous industry studiescite challenges with the platform’s security, compliance, and IGC’s Brava viewer allows SharePoint users to access andinformation governance. These challenges are not taken lightly. annotate virtually any document content directly through the SharePoint portal without downloading the document to theirA recent Information Week study rated data security controls as computer. The Brava server simply converts documents fromthe most important feature of collaboration software platforms— their native format to an IGC proprietary format, which is thenhigher than all other capabilities. The study found that streamed to the viewer for annotation and review.monitoring content in collaboration platforms for security andpolicy violations was a challenge for 38 percent of respondents. Brava then takes security two steps further, allowing users to activate protected libraries and create redacted versionsThis paper describes common security and compliance of documents with sensitive information removed. Brava’schallenges associated with SharePoint content and details protected library and redaction capabilities provide end usershow IGC’s Brava!® viewer can help address those challenges by easy access to the information they need while still securingproviding greater control over content access and handling. sensitive document content. SharePoint customer security challenges Provide true read-only access to content withOrganizations face three key issues when access to sensitive Brava Protected Librariesor regulated content in SharePoint libraries is not tightlycontrolled: Brava Protected Libraries offer administrators options• Preventing information leakage via download, copy and for securing their repositories. When the Brava Protected paste, or misconfigured access controls Library feature is activated on a library, users with read-only• Balancing ease of access and use with security permissions on a document can access that document only• Building security controls to comply with relevant internal through the Brava viewer. Users with write permissions on and industry regulations a document continue to work normally with a document, including checking in a new version, opening it in the originalBrava for SharePoint addresses these security concerns by application or viewing it through Brava. When a read-onlyenabling administrators to limit who sees content, what user tries to access the document, that user is automaticallycontent they see and what they can do with it once they redirected to the Brava viewer.see it. With Brava, SharePoint content can be kept safelybehind bars—visible and touchable, but not changeable or Brava Protected Libraries do more than block a user’s ability totakeable. It never leaves the repository. download a document through the SharePoint web interface. In addition, Brava will trap all requests for a document so users are automatically redirected to the Brava viewer, regardless of whether the user navigates to the document through SharePoint, clicks a link to the document in an email, or enters the URL of the document directly in a browser’s URL bar. Read-only users are not able to copy and paste text from Brava, print the document, or save a PDF rendition. Brava even blocks the print screen command, so proprietary, personal and other sensitive content remains safe in the repository. Brava Protected Libraries protects from insider threats by ensuring that sensitive information never leaves the controlled confines of the SharePoint environment, while giving users access to the information they need to do their jobs. Viewing documents in Brava for SharePoint With Brava, SharePoint content can be kept safely behind bars-visible and touchable, but not changeable or takeable. It never leaves the repository. Page 2 - Securing your content: Brava Protected Libraries and automated redaction
    • All of these processes are completely transparent to the user,who only has to click a link to see the document content Brava architecturedirectly inside the SharePoint portal. This prevents sensitiveinformation from being lost when hard drives are sent outside Brava consists of a SharePoint solution, a web application andan organization or replaced without being securely wiped, a client-side viewer control. When a user accesses a documentwhen laptops are stolen, thumb drives are misplaced, or when through Brava, the web application converts the document tohackers access unsecured drives. Content can never be shared IGC’s proprietary format, which is then streamed to the viewer.with anyone who lacks permission. The original document is never sent to the user’s computer. The Brava web application can live behind a corporate firewall. This ensures that documents never even have to leave theRedact private or sensitive information corporate network, even if users are outside the network. All communication between the Brava viewer and server can beSometimes users need to share documents that include configured to use https, adding another degree of security tocustomers’ private information, trade secrets, sensitive the communication.human resources information or other privileged information.Corporate governance policies, compliance concerns orgovernment regulations may restrict your ability to share that Protect sensitive information with comprehensivesensitive content. In these cases, Brava’s redaction capabilitieswill assist in securing sensitive information. SharePoint securityBrava allows users to mark sensitive information for redaction Employing a robust protection strategy for SharePoint canand generate a new document with that content completely allow your organization to comply with relevant regulations,removed. They can manually mark areas for redaction, search secure your sensitive information and avoid expensive datafor common privacy information such as social security breaches and brand damage. IGC solutions can also enablenumbers or enter their own text patterns to redact. All the your organization to confidently deploy SharePoint as acontent not marked for redaction is transferred to the new platform for senior management, team collaboration, boardsdocument unchanged, so users are still able to search for and of directors, human resources and more.use everything except the sensitive content. The redacted Brava’s protected library and redaction capabilities provide end users easy access to the information they need while still securing sensitive document information.information will never appear in the new document, soyou never have to worry about someone extracting that About IGCinformation from the redacted document. This allowsdocument sharing while still complying with the policies and IGC is a recognized leader in viewing, collaboration andlaws governing management of sensitive information. redaction software, offering products that speed workflows, increase efficiency, and aid in regulation compliance. IGC solutions are deployed across almost every industry, with millions of installed seats worldwide. Brava gives users access to needed information in documents quickly and allows them to make comments, remove sensitive information and create sanitized versions as PDFs, TIFFs or CSFs. Brava supports virtually any format, including office documents, images (e.g., TIFF, JPG, GIF) and CAD drawings. Redact-It® automatically creates public renditions of documents with sensitive content completely removed as part of a workflow. Blazon™, formerly known as Net-It®, automatically creates a TIFF or PDF version of the source document and enables users to add stamps, a watermark, A redacted file in SharePoint. or other information based on metadata from Microsoft SharePoint. Learn more at www.infograph.com/sharepoint. Page 3 - Securing your content: Brava Protected Libraries and automated redaction
    • Securing your content: Brava Protected Librariesand automated redactionFor more information,please contact:Informative Graphics Corp.4835 E. Cactus Road, Suite 445Scottsdale, AZ 85254Phone: 800.398.7005(intl +1.602.971.6061)URL: www.infograph.comEmail: info@infograph.com © Copyright 2012 Informative Graphics Corporation