OpenOffice.org Walc

  • 1,540 views
Uploaded on

 

  • Full Name Full Name Comment goes here.
    Are you sure you want to
    Your message goes here
    Be the first to comment
    Be the first to like this
No Downloads

Views

Total Views
1,540
On Slideshare
0
From Embeds
0
Number of Embeds
0

Actions

Shares
Downloads
132
Comments
0
Likes
0

Embeds 0

No embeds

Report content

Flagged as inappropriate Flag as inappropriate
Flag as inappropriate

Select your reason for flagging this presentation as inappropriate.

Cancel
    No notes for slide

Transcript

  • 1. OpenOffice.org Calc
  • 2. IN THIS LESSON Introducing Calc Working in Calc Calc as Simple Database Formatting Pages
  • 3. INTRODUCING CALC
  • 4. What is Calc? ➔The spreadsheet component of OpenOffice.org ➔Open source alternative for MS Excel ➔Can be used to enter data, usually numerical, to produce certain results ➔File extension is .ods
  • 5. Getting Started with Calc ● Opening Calc ● Applications >> Office >> OpenOffice.org Spreadsheet ● Double-click the desktop shortcut
  • 6. Parts of the main Calc Window Title Bar Menu Bar Standard Toolbar Formatting Formula Toolbar Bar Status Bar Next
  • 7. Work area
  • 8. File management in Calc ● Create: ● File >> New >> Spreadsheet or Ctrl + N or the New icon in the standard toolbar. ● Open: ● File >> Open or Ctrl + O or the Open icon in the standard toolbar. ● Save: ● File >> Save (Save as) or Ctrl + S or the Save icon in the standard toolbar.
  • 9. Review Questions 1.Where is the Function 2.What is the keyboard Wizard button shortcut for opening located? an existing ● Title bar document? ● Standard toolbar ● Ctrl + N ● Formula bar ● Ctrl + O ● Status bar ● Ctrl + S ● Ctrl + E
  • 10. WORKING IN CALC
  • 11. Sheets ➔A subset of spreadsheet divided for the sake of clarity. ➔Separated by sheet tabs located at the bottom left corner of the work area. ➔Default number of sheets is 3.
  • 12. Inserting sheets 1.Right-click >> Insert Sheet; or Sheet Insert >> Sheet
  • 13. Inserting sheets 2.In the Insert Sheet dialog box, under Position, Position specify where to insert the sheet.
  • 14. Inserting sheets 3.Specify the number of sheets you want to insert.
  • 15. Inserting sheets 4.If you're inserting only one sheet, you can rename the sheet.
  • 16. Inserting sheets 5.Click OK. OK
  • 17. Renaming sheets 1.Right-click >> Rename Sheet; or Sheet Double-click on the sheet tab you want to rename.
  • 18. Renaming sheets 2.In the Rename Sheet dialog box, type in the name you want.
  • 19. Renaming sheets 3.Click OK. OK
  • 20. Moving/Copying sheets 1.Right-click >> Move/Copy Sheet
  • 21. Moving/Copying sheets 2.In the Move/Copy Sheet dialog box, specify where you want to insert the sheet.
  • 22. Moving/Copying sheets 3.If you want to copy the whole sheet, check Copy at the bottom of the dialog box.
  • 23. Moving/Copying sheets 4.Click OK. OK
  • 24. Deleting sheets ● Right-click >> Delete Sheet
  • 25. Cells ➔Can be thought of as a box containing a data. ● Cell Navigation ● Tab key (moves to the right) ● Arrow keys ● Enter key (moves down) ● Home keys ● Use the Name box
  • 26. Cells ● Selecting multiple cells ● Click and drag on the cells you want to select. ● Select All ● Ctrl + A ● Click on the cornermost part of the work area.
  • 27. Cells ● Cutting ● Copying ● Cut icon in the ● Copy icon in the standard toolbar standard toolbar ● Ctrl + X ● Ctrl + C ● Edit >> Cut ● Edit >> Copy ● Right-click >> Cut ● Right-click >> Copy
  • 28. Cells ● Pasting (pastes the formula) ● Paste icon in the standard toolbar ● Ctrl + V ● Edit >> Paste ● Right-click >> Paste
  • 29. Rows and Columns ● Selecting Entire Rows or Columns ● Single Row or Column – Click on the row number or column letter ● Multiple Rows or Columns – Click and drag on the row numbers or column letters you want to select
  • 30. Rows and Columns ● Inserting ● Right-click >> Insert Rows (or Insert Columns) ● Deleting ● Right-click >> Delete Row (or Column) ● Adjusting row height or column width ● Drag the side handles of the row or column
  • 31. Rows and Columns ● Hiding ● Right-click >> Hide ● Showing ● Right-click >> Show
  • 32. Viewing in Calc ● Zoom ● Zoom drop down in the standard toolbar ● Freeze ● Window >> Freeze
  • 33. Entering, editing and formatting data ● Typing over text ● Editing part of a cell ● Double-click the cell. ● Press F2. F2
  • 34. Entering, editing and formatting data ● Using the formatting toolbar ● Opening the Format Cells dialog box ● Format >> Cells ● Right-click >> Format Cells ● Changing the number format of a data ● Format Cells dialog box >> Numbers tab
  • 35. Entering, editing and formatting data ● Text Wrapping ● Line breaks ● Ctrl + Enter ● Deleting contents ● Press Delete then click the appropriate content you want to delete. ● Press Backspace for quick deletion.
  • 36. Formulas and Functions ● Most commonly used Functions ● SUM ● AVERAGE ● MIN ● MAX
  • 37. Paste Special ● Right-click >> Paste Special ● Edit >> Paste Special
  • 38. Exercises Open the document Training database.ods from the Documents folder. Open Sheet2. Rename tab Sheet2 to 'Class 05'. Put background color on cells A1 to D1, align them to the center and change the font size to 14pt. Change the number format of cells D2 to D7 to percent with no decimal.
  • 39. Exercises In cell D8, compute for the sum total of cells D2 to D7. In cell D9, compute for the average of cells D2 to D7. In cell D10, get the minimum value of cells D2 to D7. In cell D11, get the maximum value of cells D2 to D7.
  • 40. Exercises Put in borders on cells A1 to D7. From the sheet 'Class 05' link cells D8 to D11 to cells C4 to F4 in the sheet 'Summary'. Save this document with the following specifications: File Name: Calc [Surname] Folder: Documents folder File Type: Microsoft Excel 97/2000/XP (.xls)
  • 41. CALC AS A SIMPLE DATABASE
  • 42. Sorting data ➔Rearranges data according to your specifications. ● Data >> Sort
  • 43. Filters ➔Helps in limiting the visible rows in a spreadsheet. ● Autofilters ● Data >> Filter >> AutoFilter ● Standard filters ● Data >> Filter >> Standard Filter
  • 44. Exercises In Calc [Surname].xls, open the sheet Database. Sort the database by Class # then by Name of Trainee. Filter the visible data to those who have taken the exam. Of these who took the exam, filter the rows and limit visibility to those who have achieved greater than 70. Save changes and close this document.
  • 45. FORMATTING PAGES
  • 46. Formatting Pages for printing ● Format >> Page ● Inserting Headers and Footers ● Format >> Page >> Header (or Footer) tab >> Edit button ● Page breaks ➔ Manually edit the page breaks through the Page Break Preview under the View menu.
  • 47. Printing with Calc ● Click the Print file directly button in the standard toolbar for quick printing. ● File >> Print ● Adding a print range ● Format >> Print Ranges >> Add ● Repeating row or column in every page ● Format >> Print Ranges >> Edit
  • 48. Exercises In Calc [Surname].xls, open the sheet 'Database'. Insert Header with the following specifications: Left Area: Date today ● Center Area: UNIVERSITY OF THE PHILIPPINES LOS BAÑOS Right Area: Your Surname For printing, repeat Row 1 every page. Save changes to this document.
  • 49. Thank you po!!! THE END UPLB ITC Training Support Team: Czarlina Evangelista Rachel Mojado