Big Lottery FundHow to make a good application        How to make a good application
What we’ll cover today    Overview of Big Lottery Fund in Scotland    Brief look at funding available    How to make a goo...
Big Lottery Fund Overview                              BIG distributes 14p                               of every £ spent ...
Funding Programmes             Small grants programme (up to £10k) for one-off costs run                    in partnership...
Investing in Communities    One to five years funding    Up to £1,000,000 but average grant c£300k    Capital and/or reven...
Process    Outline Proposal                 Quick process for     (10-15 days)                     early feedback     Appl...
What this session will cover        Assessment Criteria        Key elements of an application        Supporting Documents ...
IntroductionThe key elements of writing an application:                            Feedback              Project      Crit...
CriteriaMake sure your read our criteria and judgementpoints, as these is what your application will bescored against (in ...
FeedbackYour Grants Officer will check to see thatyou have responded to feedback.       Read your feedback letter and requ...
ActivitiesIt should be clear what your activities will be andhow people will engage with the project       Focus on what y...
ActivitiesExampleWhat they say…‘Facilitate a wide range of environmental engagementopportunities for disengaged young peop...
Evidence of need   You must be able to demonstrate that there is   a need for your project and this must be backed   up wi...
Evidence of needYour evidence should:      be relevant to the project you are applying to us for      and specific to your...
Evidence of needEvidence could include:• good quality recent inclusive consultation internally(with participants, staff bo...
OutcomesWhat are outcomes?Outcomes are the changes that will comeabout as a direct result of your work.Why are outcomes im...
Outcomes – Who, how, whatWho –organisations              How – should relate to        What –or people who              ch...
OutcomesTracking and Measuring outcomesYour Milestones tell us how your project will progress.You can also use Outcome Ind...
SustainabilityTell us how your projects will provide benefits beyondthe life of the grants  Demonstrate how the project co...
BudgetingCheck that your totals add upPoor budgeting, calculation of costs or inconsistencies in totals do notdemonstrate ...
Tracking and measuringprogress Evidence that plans are in place for monitoring progress on this particular project What sy...
Business Plans Your Business Plan (if required) is a useful tool. It should: Should show exactly how the project will work...
Skills and experience   Tell us what you can bring to the project. Learning and evaluation from previous work or a pilot I...
Points to remember1   Be simple, clear and specific and consistent;2   Don’t assume that we know anything about your area ...
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Making a good funding application

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Making a good funding application

  1. 1. Big Lottery FundHow to make a good application How to make a good application
  2. 2. What we’ll cover today Overview of Big Lottery Fund in Scotland Brief look at funding available How to make a good application How to make a good application
  3. 3. Big Lottery Fund Overview BIG distributes 14p of every £ spent on Lottery £257million for UK wide but Scotland has own Scotland between programmes 2006 and 2009 Bringing about Commitment to social change to voluntary and communities most community sector in need How to make a good application
  4. 4. Funding Programmes Small grants programme (up to £10k) for one-off costs run in partnership with other Lottery distributors Programme run in conjunction with BBC Scotland £3m for projects aimed at encouraging the over 50s to have a healthy body and mind Young £25m put into projects aimed at encouraging 11-25 year olds to People’s take part in activities that make them feel good about themselves Fund UK wide small grants programme promoting improvement of green spaces and biodiversity amongst community groups People’s Millions gives the public the opportunity to decide where lottery money in spent by funding local community-based projects How to make a good application
  5. 5. Investing in Communities One to five years funding Up to £1,000,000 but average grant c£300k Capital and/or revenue Up to 100% How to make a good application
  6. 6. Process Outline Proposal Quick process for (10-15 days) early feedback Application form You’re in control, most (6 months to complete) take around 4 months Assessment Grants officer allocated (4-6 months) Writes report for Committee How to make a good application
  7. 7. What this session will cover Assessment Criteria Key elements of an application Supporting Documents Points to remember How to make a good application
  8. 8. IntroductionThe key elements of writing an application: Feedback Project Criteria letter Activities Evidence Sustainability Outcomes of Need Measuring Planning Budgeting Progress How to make a good application
  9. 9. CriteriaMake sure your read our criteria and judgementpoints, as these is what your application will bescored against (in guidance notes).criterion one criterion twoYour project outcomes meet Your organisationan identified need and help to can deliver theachieve the changes we want project well andto make through the area of achieve theinvestment relevant to your proposed projectproject. outcomes. How to make a good application
  10. 10. FeedbackYour Grants Officer will check to see thatyou have responded to feedback. Read your feedback letter and requirements Check you have addressed every point Respond to any feedback we’ve given in other correspondence or meetings How to make a good application
  11. 11. ActivitiesIt should be clear what your activities will be andhow people will engage with the project Focus on what you’re asking us to fund – don’t give us too much organisational history Be consistent – avoid confusing the application with details of other projects Use short (a paragraph) case studies Avoid broad terms – you must tell us what you’re actually doing How to make a good application
  12. 12. ActivitiesExampleWhat they say…‘Facilitate a wide range of environmental engagementopportunities for disengaged young people experiencingongoing confrontational lifestyle issues.’What they mean…‘Take 35 young people on a 2 week outward bound trip.They will take part in 5 different team-based activities,such as canoeing, rock climbing and orienteering. Theyoung people all have a history of being involved interritorial gangs and have been excluded from school.’ How to make a good application
  13. 13. Evidence of need You must be able to demonstrate that there is a need for your project and this must be backed up with evidence. Our assessments can only be based on what is contained in the application form, and we are unlikely to fund projects which appear to be based on assumption or hearsay. How to make a good application
  14. 14. Evidence of needYour evidence should: be relevant to the project you are applying to us for and specific to your client group be in proportion to the size and scale of your project show why your project is the most appropriate way to meet the identified need show user involvement in project development How to make a good application
  15. 15. Evidence of needEvidence could include:• good quality recent inclusive consultation internally(with participants, staff board members etc) andexternally (with stakeholders, partners, widercommunity etc)• recent relevant research undertaken in-house orusing results from research already undertaken byother organisations•beneficiary engagement in the development of theproject•the experience & knowledge of people in your group(e.g. highlighting a case study)• relevant, recent statistics (e.g. census, SIMD figures)• evaluation of a successful pilot project or previoussimilar work How to make a good application
  16. 16. OutcomesWhat are outcomes?Outcomes are the changes that will comeabout as a direct result of your work.Why are outcomes important?Our assessment of your application is based aroundyour outcomes – how well your outcomes are meetingan identified need, how likely you are to achieve themand how well they fit with the aims of our funding. How to make a good application
  17. 17. Outcomes – Who, how, whatWho –organisations How – should relate to What –or people who change or difference what is changing?will benefit•Young people •Improve •Knowledge•Lone parent •Decrease •Skills•People with •Reduce •Environmentlearning disabilities •Expand •Ability•Older people who •Develop •Relationshipsare experiencing •Sustain •Opportunitiesloss of mobility25 young carers improved support better coordinationexperience through of services How to make a good application
  18. 18. OutcomesTracking and Measuring outcomesYour Milestones tell us how your project will progress.You can also use Outcome Indicators to tell us how you will measureprogress. Milestones - Milestones - Outcome Progress of Activities Outcome Indicator•40 people with •40 service users •40 people able to takeongoing mental attended discussion part in discussion.health difficulties meetings by month 6.have increased •20 people reportconfidence by the •20 people take part in feeling less nervousend of the project. shopping trips with about going out in befriender by month 8. public. How to make a good application
  19. 19. SustainabilityTell us how your projects will provide benefits beyondthe life of the grants Demonstrate how the project complements or fits with national and local objectives Tell us how you will create and develop good working partnerships Show clear systems for evaluation and learning as the project progresses, and how this learning will be able to inform the future development of the project Show how your project adds to existing services or fills a gap in services Show a clear exit strategy – who are you going to approach for funding? If your project can generate an income, tell us how this will work How to make a good application
  20. 20. BudgetingCheck that your totals add upPoor budgeting, calculation of costs or inconsistencies in totals do notdemonstrate good financial management, and could not only delay yourassessment, but could affect your grading.Full Cost RecoveryWe can provide a proportionate contribution towards overheads that are indirectlyincurred as a result of the project. You must show how you have worked this out –we have spreadsheets that can help you.Size of Grant• Find out what our average grant size is – we have a very high demand for funding• Match funding - it’s important to build relationships with other funders• Focus what you’re asking for on what fits best with our aims• Ask for fewer years of funding• Think about tapered funding to show a commitment to sustainability How to make a good application
  21. 21. Tracking and measuringprogress Evidence that plans are in place for monitoring progress on this particular project What systems you will use to effectively measure progress on your milestones and outcomes How you will involve beneficiaries in measuring and tracking progress Evidence of ongoing self-evaluation and how you will recognise internal issues and build on successes How to make a good application
  22. 22. Business Plans Your Business Plan (if required) is a useful tool. It should: Should show exactly how the project will work, down to the last detail. Show that you are aware of the risks involved in the project Tell us who will be responsible for delivering the project Tell us how the project fits into your organisations wider work (if relevant) How to make a good application
  23. 23. Skills and experience Tell us what you can bring to the project. Learning and evaluation from previous work or a pilot Individual skills and experience Existing partnerships Learning from other organisations or similar projects Plans for recognising training needs and building capacity as project progresses How to make a good application
  24. 24. Points to remember1 Be simple, clear and specific and consistent;2 Don’t assume that we know anything about your area of work;3 Remember to budget for everything i.e. inflation, auditors,4 evaluation costs;5 Act on any feedback we have given; read the guidance notes6 Don’t rush – plan carefully. It might take longer than you think to set up your project; Proofread your form or ask someone else to read it; talk through what you’ve written. How to make a good application
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