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Big lottery making a good application

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  • 1. Big Lottery Fund How to make a good application {I am using Big Lottery’s own presentation- because it is so good. Tim} How to make a good application
  • 2. What we’ll cover today Overview of Big Lottery Fund in Scotland Brief look at funding available How to make a good application How to make a good application
  • 3. Big Lottery Fund Overview BIG distributes 14p of every £ spent on Lottery £257million for UK wide but Scotland has own Scotland between programmes 2006 and 2009 Bringing about Commitment to social change to voluntary and communities most community sector in need How to make a good application
  • 4. Funding Programmes {these change regularly} Small grants programme (up to £10k) for one-off costs run in partnership with other Lottery distributors Programme run in conjunction with BBC Scotland £3m for projects aimed at encouraging the over 50s to have a healthy body and mind Young £25m put into projects aimed at encouraging 11-25 year olds to People’s take part in activities that make them feel good about themselves Fund UK wide small grants programme promoting improvement of green spaces and biodiversity amongst community groups People’s Millions gives the public the opportunity to decide where lottery money in spent by funding local community-based projects How to make a good application
  • 5. What this session will cover Assessment Criteria Key elements of an application Supporting Documents Points to remember How to make a good application
  • 6. Introduction The key elements of writing an application: Feedback Project Criteria letter Activities Evidence Sustainability Outcomes of Need Measuring Planning Budgeting Progress How to make a good application
  • 7. Criteria Make sure your read our criteria and judgement points, as these is what your application will be scored against (in guidance notes). criterion one criterion two Your project outcomes meet Your organisation an identified need and help to can deliver the achieve the changes we want project well and to make through the area of achieve the investment relevant to your proposed project project. outcomes. How to make a good application
  • 8. Activities It should be clear what your activities will be and how people will engage with the project Focus on what you’re asking us to fund – don’t give us too much organisational history Be consistent – avoid confusing the application with details of other projects Use short (a paragraph) case studies Avoid broad terms – you must tell us what you’re actually doing How to make a good application
  • 9. Activities Example What they say… ‘Facilitate a wide range of environmental engagement opportunities for disengaged young people experiencing ongoing confrontational lifestyle issues.’ What they mean… ‘Take 35 young people on a 2 week outward bound trip. They will take part in 5 different team-based activities, such as canoeing, rock climbing and orienteering. The young people all have a history of being involved in territorial gangs and have been excluded from school.’ How to make a good application
  • 10. Evidence of need You must be able to demonstrate that there is a need for your project and this must be backed up with evidence. Our assessments can only be based on what is contained in the application form, and we are unlikely to fund projects which appear to be based on assumption or hearsay. How to make a good application
  • 11. Evidence of need Your evidence should: be relevant to the project you are applying to us for and specific to your client group be in proportion to the size and scale of your project show why your project is the most appropriate way to meet the identified need show user involvement in project development How to make a good application
  • 12. Evidence of need Evidence could include: • good quality recent inclusive consultation internally (with participants, staff board members etc) and externally (with stakeholders, partners, wider community etc) • recent relevant research undertaken in-house or using results from research already undertaken by other organisations •beneficiary engagement in the development of the project •the experience & knowledge of people in your group (e.g. highlighting a case study) • relevant, recent statistics (e.g. census, SIMD figures) • evaluation of a successful pilot project or previous similar work How to make a good application
  • 13. Outcomes What are outcomes? Outcomes are the changes that will come about as a direct result of your work. Why are outcomes important? Our assessment of your application is based around your outcomes – how well your outcomes are meeting an identified need, how likely you are to achieve them and how well they fit with the aims of our funding. How to make a good application
  • 14. Outcomes – Who, how, what Who – organisations How – should relate to What – or people who change or difference what is changing? will benefit •Young people •Improve •Knowledge •Lone parent •Decrease •Skills •People with •Reduce •Environment learning disabilities •Expand •Ability •Older people who •Develop •Relationships are experiencing •Sustain •Opportunities loss of mobility 25 young carers improved support better coordination experience through of services How to make a good application
  • 15. Outcomes Tracking and Measuring outcomes Your Milestones tell us how your project will progress. You can also use Outcome Indicators to tell us how you will measure progress. Milestones - Milestones - Outcome Progress of Activities Outcome Indicator •40 people with •40 service users •40 people able to take ongoing mental attended discussion part in discussion. health difficulties meetings by month 6. have increased •20 people report confidence by the •20 people take part in feeling less nervous end of the project. shopping trips with about going out in befriender by month 8. public. How to make a good application
  • 16. Sustainability Tell us how your projects will provide benefits beyond the life of the grants Demonstrate how the project complements or fits with national and local objectives Tell us how you will create and develop good working partnerships Show clear systems for evaluation and learning as the project progresses, and how this learning will be able to inform the future development of the project Show how your project adds to existing services or fills a gap in services Show a clear exit strategy – who are you going to approach for funding? If your project can generate an income, tell us how this will work How to make a good application
  • 17. Budgeting Check that your totals add up Poor budgeting, calculation of costs or inconsistencies in totals do not demonstrate good financial management, and could not only delay your assessment, but could affect your grading. Full Cost Recovery We can provide a proportionate contribution towards overheads that are indirectly incurred as a result of the project. You must show how you have worked this out – we have spreadsheets that can help you. Size of Grant • Find out what our average grant size is – we have a very high demand for funding • Match funding - it’s important to build relationships with other funders • Focus what you’re asking for on what fits best with our aims • Ask for fewer years of funding • Think about tapered funding to show a commitment to sustainability How to make a good application
  • 18. Tracking and measuring progress Evidence that plans are in place for monitoring progress on this particular project What systems you will use to effectively measure progress on your milestones and outcomes How you will involve beneficiaries in measuring and tracking progress Evidence of ongoing self-evaluation and how you will recognise internal issues and build on successes How to make a good application
  • 19. Business Plans Your Business Plan (if required) is a useful tool. It should: Should show exactly how the project will work, down to the last detail. Show that you are aware of the risks involved in the project Tell us who will be responsible for delivering the project Tell us how the project fits into your organisation's wider work (if relevant) How to make a good application
  • 20. Skills and experience Tell us what you can bring to the project. Learning and evaluation from previous work or a pilot Individual skills and experience Existing partnerships Learning from other organisations or similar projects Plans for recognising training needs and building capacity as project progresses How to make a good application
  • 21. Points to remember 1 Be simple, clear and specific and consistent; 2 Don’t assume that we know anything about your area of work; 3 Remember to budget for everything i.e. inflation, auditors, 4 evaluation costs; 5 Act on any feedback we have given; read the guidance notes 6 Don’t rush – plan carefully. It might take longer than you think to set up your project; Proofread your form or ask someone else to read it; talk through what you’ve written. How to make a good application