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Scouting Varsity Venture Leader Specific Training
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Scouting Varsity Venture Leader Specific Training


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  • 1. Welcome to Position-Specific Training for The Scouting Committee1
  • 2. We Will Cover the Committee Serving Boy Scouts2
  • 3. When it Also Serves the Varsity Scouts3
  • 4. And How One Committee Can Also Serve the Venturing Crew4
  • 5. Basic Training Overview • Youth Protection • Fast Start - there is a separate video for each area; recommended • This Is Scouting (Previously required, recommended) • Troop Committee Challenge • Each of these are available online at • To be followed up with monthly in-service at Roundtable5
  • 6. The Aims of Scouting Do Not Change Across Differing Age Groups6
  • 7. The Aims of Scouting Do Not Change Across Differing Age Groups • Character development • Citizenship training • Mental and physical fitness7
  • 8. What Scouting (All Three Phases) Can Provide a Young Man • Sense of belonging • Self-reliance • Achievement and • Healthy interaction with recognition others • Self-esteem • Leadership development • Self-confidence • Experience of teamwork • Self-discipline • Significant away-from- home experiences8
  • 9. Adult Leadership • Troop • Scoutmaster • Assistant Scoutmaster(s)9
  • 10. Adult Leadership Troop •Scoutmaster •Assistant Scoutmaster(s) •Team •Coach •Assistant Coach(es) •Program Advisors10
  • 11. Adult Leadership • Troop • Scoutmaster • Assistant Scoutmaster(s) • Team • Coach • Assistant Coach(es) • Program Advisors • Crew • Advisor • Associate Advisor(s) • Consultants11
  • 12. Adult Leadership12
  • 13. Boy Scout Troop Organization Asst. Scoutmaster Asst. Scoutmaster Scoutmaster Patrol Leaders’ Council Senior Patrol Leader Patrol Patrol Patrol Leader Leader Leader Patrol Patrol Patrol13
  • 14. Varsity Scout Team Organization Coach Assistant Coach Cocaptain Captain Cocaptain Advancement High Adventure/ Personal Service Special Programs/ Manager Sports Manager Development Manager Events Manager Manager Squad Leader Squad Leader Squad Leader Squad Leader Squad Leader Squad Leader Squad Leader 5-7 Young Men 5-7 Young Men 5-7 Young Men 5-7 Young Men14
  • 15. Varsity Scout Team Organization - Small15
  • 16. Venturing Crew Organization16
  • 17. Scouting Committee Positions *Committee Chair *Secretary/Treasurer - use as FOS Chair *Outdoor/Activities Chair *Advancement Chair *Scouting Trainer *Primary President (LDS Units) *Membership & Registration Chair - consider using the YM Secretary ScoutParents Scouting Coordinator17 * “Must Have” positions in Zion District
  • 18. Scouting Committee Positions for Small Units Note the consolidation for small units *Committee Chair/Secretary/Treasurer *Outdoor/Activities & Trainer *Advancement/Membership Coord *Primary President (LDS Units) ScoutParents Scouting Coordinator xx* “* “Must Have” Must Have”18 * “Must Have” positions in Zion District
  • 19. Why So Many Positions? • How can a committee of one or two be a committee? • What are they supposed to do? • Where do they find what they are supposed to do? • How do we get them to do their jobs? • What would several functioning committee members do for the morale of the typical leader? • How could they help a struggling leader?19
  • 20. Fewer Committee Positions *Normally there is a separate committee required for each unit. *This means a minimum of 3 each for Scouts, Varsity, and Venturing. *Including Program Advisers for a full Varsity staff requires 5 additional positions. *By using the district-recommended consolidation of one committee, at least 11 positions are eliminated, but the needed tasks can still be accomplished.20
  • 21. Which Comes First? • Many times we find the sponsoring organization fills the leader positions first, then starts looking for individuals to serve on the committee, almost as an afterthought. • What is wrong with this approach? • If one of the roles of the committee is to recommend personnel to the COR, then it stands to reason they ought to be the first to be called to serve, so they can fulfill this part of their task.21
  • 22. Filling the Positions• A full organization chart would have each of these positions filled.• It is the committee’s job to recommend candidates for most of these positions to the COR, through the chair, when there are vacancies.22
  • 23. Duties (Job Descriptions) • The district has detailed job descriptions available. • We started with the basic job descriptions from National. • From there we added items, based on our experience. • We considered needs of the unit young men and their leaders. • Needs of the district and council were also addressed. • We included roles specific to LDS units. • These job descriptions are available from our District Website.23 UtahScouts.Org; Districts; Zion; Scouting
  • 24. Some Details • Chairman - makes personnel recommendations to COR, conducts/directs monthly committee meeting, receives accountability reports, looks for needs, makes assignments, follows up • Secretary/Treasurer - makes note of assignments, conducts annual surveys, works with youth historians, prepares budgets, unit FOS Chair • Outdoor Coord - maintenance of equipment, Tour Plans, Special Programs/Events advisor to Varsity, Youth Coordinator for Venturing24
  • 25. More Details • Advancement Coordinator - points out individual needs of advancement, arranges/coordinates/conducts boards of review, maintains records, obtains awards, is a resource person for Eagle procedures, recommends adults to receive appropriate awards and recognition • Trainer - to be an experienced Scouter, orients new leaders, presents short in-service at committee meetings, keeps track of leaders who have/need various types of training, promotes youth leader training programs - den chief, troop/team/crew leadership training, Timberline, and All-Stars • Membership - registers young men and adults during the year, leads the rechartering process in September, inputs Troop/Team/Crew data for rechartering of the three units, secures Den Chiefs for Cub Dens25
  • 26. Roles of the Committee • Serves as a Board of Directors for all three areas • To be a support to the Unit Leaders and District • Fulfill many of the “little” but time-consuming needs • Paperwork – does it ever end? • Boards of Review – standing monthly assignment • Advancement – something for everyone every quarter • Outings – dont forget transportation and food • Each member should have specific responsibilities26
  • 27. Additional Roles of the Committee • Each unit to be under direction of the Committee • Assure at least a one year outline for each unit’s plans • Provide a force of stability for the programs • Accountability - see that the intended programs are delivered • To have at least 7 members (4 if identified as a small unit, Zion District Requirement) • Experience has shown that a larger committee generally ensures stronger, more stable units27
  • 28. The Scouting Committee Is Supported by • Chartered organization • District and Council, through • District Roundtables/Huddles/Forums • District Committee • District Training Team • Commissioners • District Executive28
  • 29. Resources Available To Help Committees29
  • 30. Where Can We Find Committee Members? • Parents (Who doesnt have time for their son?) • Sunday School Teachers • Home Teachers & Visiting Teachers (LDS units) • Grandparents, Aunts & Uncles, and other relatives • Non-member family friends • Older members of the sponsoring organization • People who love young men30
  • 31. What Can Be Done If The Committee Isn’t Functioning? • Offer to help the Chair. • Talk to the Chartered Organization Representative. • Talk to the Unit Commissioner. • Suggest additional names to the Chair. • Lead out with personal service. Encourage others to do the same. • Repeat the above.31
  • 32. Points of a Good Committee Agenda • Conducted/directed by the Chair, using a printed agenda • Prayer, Scout Oath, Scout Law • Visual review of announcements and calendar, commented on only as needed • Trainer presents a short in-service lesson • Leaders outline successes and challenges • Each committee member reports on their stewardship • Problems and needs are identified • Chair makes assignments32
  • 33. A Recommended Committee Agenda • Due to its importance, the Zion District has developed a recommended agenda, covering the three programs, expanded from the skeletal one from National intended for only one. • It is intended as a “Return and Report” agenda with many intentional details to aid all in seeing one another’s responsibilities, allowing a strengthening of the committee’s ability to function as a team. • When leaders realize they have a team behind them they are more likely to: • Feel accountable. • Deliver the intended program. • Be strengthened as they sense this system of support.33
  • 34. Early Warning Signals - Items Which Signify Unit Needs • Irregular meetings • Limited • No written program Roundtable/Huddle/Foru • Little advancement, m attendance awards, or recognition • Weak Scouting • Few in uniform committee • Seldom participate in • Limited parental district events involvement • Insufficient outdoor • Minimal youth leadership program • Lack of discipline • Leaders not fully trained34
  • 35. Signs of a Strong Program • Youth-led program • Regular advancement, awards, and recognition • Lots of traditions • Leaders aware of, and following, safety guidelines • Annual program planning • Youth and leaders wearing uniforms • Leaders who are Wood Badge trained - at least one additional in each unit each year • Regularly qualifies for Journey to Excellence award35
  • 36. Committee Summary • Learn your duty • Do your duty • Encourage others to do the same • A need to have a full and functioning committee • Meet regularly • Follow a written agenda • Support the leaders • See that the intended program is delivered36
  • 37. 37