Have this slide showing as participants enter room.
This is part three of basic training for unit commissioners.
Review the objectives.
In a multiple – day course setting, Commissioners are to report on their second visit and tell of the experience. Otherwise they are to report to their Assistant District Commissioner.
Carefully review this list and the one from the next frame. Note the similarities and differences.
Carefully review this list and the one from the prior frame. Note the similarities and differences.
Could you use a tool for evaluating a unit ’s health, something all unit commissioners might use? The Self-Assessment form provides another tool and point of view, in addition to the Unit Commissioner Worksheet, for evaluating a unit. This one is filled out jointly by the unit leader and committee chair in the presence of the unit commissioner. If the unit had checks in the right column, a good place to go for help is the Commissioner Helps for Packs, Troops, and Crews
Ideas for the questioning or even frustrated commissioner .
In a group you would be divided up into buzz groups and given about five minutes to come up with a list of danger signals.
Early Warning Signals. How can we prevent units from having these kind of problems?
If available, look over the current Journey to Excellence sheets for pack, troop, team, and crew operation. Consider some of the standards.
A place to find the national standards for the program.
Note how well the Self-Assessment Form and the goals of the Journey to Excellence work together. After looking at three levels of performance, which do you think your leaders will want for their family of scouting?
One of the roles of a unit commissioner is that of a counselor.
Who is the District Chairman in your district? Consider each of these Functions.
Who is the Membership Chair for your district? Discuss the points made on the slide about membership functions How do we grow Membership in an LDS unit? How do we grow Membership in a Community unit? What is a Fall and Spring Roundup? How can we reach out to the non-LDS in our typical Utah communities?
Who is the Finance Chair in your District? Consider the points made on the slide about finance functions. Friends of Scouting A business stays in business because they have a product at a price someone is willing to pay. The Business the BSA sells is Character Development, Citizenship, and Physical Fitness. How does one put a price on a youth of good character, who is a good citizen and in good physical shape? Everyone should be a friend of such an organization. Every house in your unit boundaries should be visited and asked to ‘buy’ a boy. Endowment—Interest only available for use Trust funds—James E West Award—matching money dollar for dollar available Hand out James E West Pamphlet District Activity Costs—all activities should be budget neutral or provide some money back to help other areas which may fall short.
Who is the Program Chair in your district? What comes to mind for each of the Program Functions?
Who is the Camping Chair in your district? Which of the points on the slide are new to you?
Who is the Activities and Civic Service Chair in your District? What could you do to strengthen these two areas?
More events. Does your unit participate in these?
Is this drive receiving proper attention in your unit?
Does your unit sign up for these and if so on time?
Who is the Training Chair in your District? Think on these points of Cub training Online Courses available: Fast Start – for all areas, now optional This is Scouting – for all areas, now optional Youth Protection – for all areas, every two years Cub Leader Specific Training – all should have had it within 6 months.
Think on these points on training Classroom Courses: Cub Leader Specific Training Why is Roundtable skipped so frequently? Outdoor Courses North Star Wood Badge after 6 months
Is the Varsity Coach in your unit trained? Does he deliver the intended program to the young men?
Are the Venturers in your unit qualifying for the available awards? Are they teaching the skills they learn to others and thereby preparing for a future skill they could make good use of? How many are participating in the Youth Leadership Training courses?
Who is the Advancement and Recognition Chair in your district? Discuss the points on advancement Why have Adult Recognition? What awards are there for Commissioners? (Handout Award Papers) Commission from Basic Training including Trained Patch Arrowhead Honor – requires one year of service Commissioner Key – additional requirements Distinguished Commissioner Key (requires 5 continuous years of service, see pg 56 of Commissioner Fieldbook) What other adult awards are available? Unit Leader Award of Merit District Award of Merit Silver Beaver Who do you know who has served several years but never been recognized for it?
Who is the Health and Safety Chair in your district? Discuss the points on safety Are the leaders in your unit all attentive to safety concerns? Can you imagine trying to explain to a grieving parent? “We got most of the boys home safe.”
The unit commissioner is like a country doctor or a general practitioner. The district committee is a group of specialists. [build] How do we determine need? Self Assessment Quality (Journey To Excellence) Goal Sheets Monthly Visits [build] How do we request Specific Assistance? Through the Monthly Commissioner Staff Meeting. The ADC takes it to District Commissioner who takes it to District Committee Meeting [build] How does the District Committee provide consultation? Through discussion of ideas at its meeting Through additional reports back from the unit commissioner Through individual training with unit leaders and committee members What happens to a unit when District Committee and Unit Service mesh? The quality of the delivered program is increased
This under - utilized service should be on every Scout leaders monthly calendar.
By now the visits should be becoming more natural for you and the unit leaders. Review the visiting guidelines in the Commissioner Guidebook pg. 15-16.
If there there are any unanswered questions about these topics contact your Assistance District Commissioner.
Commissioner basic part iii - web
Commissioner Basic TrainingPage 1 GCR 2005
Commissioner Basic Training Part III of IV: Units: The Commissioner’s Top Priority (cont) How To Help a Unit (intro)Page 2 GCR 2005
Session Learning Objectives Three At the end of this session, you should be able to: • Monitor and evaluate unit operation. • Recognize quality unit standards – now known as Journey to Excellence. • Use counseling fundamentals in working with the unit leader. • Know the resources of the district committee and how they can be used to support the unit.Page 3 GCR 2005
Unit Visitation Reports Reports on second visit as a unit commissioner. Share your observations of your 15 minute visit to a boy/youth meeting. Commissioner Challenge: Continue becoming more familiar with resource material and your understanding of the total situation in the unit. Continue developing your role as a friend and coach of the unit leadership. Another visit opportunity coming up – Review “Unit Contacts” section in Commissioner Fieldbook – pg. 15-16Page 4 GCR 2005
Monitoring the Unit Indicators to be observed. How much of this caught your eye on your recent visit? Cub Scout Packs • Leadership • Webelos den • Advancement • Parental involvement • Attendance • Den meetings/activities • Den chiefs or den aides • Membership • Annual planned programPage 5 GCR 2005
Monitoring the Unit Indicators to be observed. How much of this caught your eye on your recent visit? Scouts/Varsity/Venturers • Meeting operation • Youth leadership • Advancement/Recognition • Adult assistance • Attendance • Outdoor/skills programs • Patrols/Squads/Crews • Membership • Annual planned programPage 6 GCR 2005
Evaluating a Unit’s Health Unit Self AssessmentPage 7 Worksheet GCR 2005
Evaluating a Unit’s Health • Unit Self-Assessment Forms for all units are available on pp. 64-66 of the Commissioner Fieldbook. • These forms are to be used in an Action Planning Meeting involving the a) unit leader, b) unit committee chair, and c) unit commissioner. • Why would a unit leader resist evaluation? • If a unit has checks in the right column, where might you, as a commissioner, go for help? Unit Self AssessmentPage 8 Worksheet GCR 2005
Help for the Commissioner • This booklet has ideas to help commissioners of all units deal with problems related to the units. • It references STANDARDS, based on proven experience and policy. • Select the standards you believe your unit(s) needs help with, then view the listed suggestions.Page 9 GCR 2005
Quality Unit Operation Unit Commissioners must be alert to situations that can signal a unit is in trouble.Page 10 GCR 2005
Quality Unit Operation Early Warning Signals: • Irregular meetings • No written program • Little advancement • Few in uniform • Seldom participate in district events • Insufficient outdoor program • Limited roundtable attendance • Weak unit committee • Limited parental involvement • Minimal boy leadership • Lack of discipline • Leaders not fully trainedPage 11 GCR 2005
Quality Unit Operation The Current Measuring Stick is Known as: Journey to Excellence For Packs, Troops, Teams, and Crews The requirements represent desirable and important standards for quality unit operation.Page 12 GCR 2005 GCR 2005
Journey to Excellence Website scouting.org/scoutsource/Awards/JourneyToExcellence • Another site to bookmark. • Note the PDF and Excel files you can download. • This is a performance recognition program. • It is designed to encourage and reward success and measure the performance. • It has replaced the Centennial Quality Awards Program. • It is a means of encouraging excellence in providing a quality program at all levels of the BSA.Page 13 GCR 2005
Journey to Excellence • As with previous programs, the intent is to go through the Self-Assessment Form AND set achievement goals. • This is to be done in the early part of the year in an Action Planning Meeting. This involves the unit leader, unit committee chair, and the unit commissioner. • A follow-up meeting should be held about midway through the year to assess progress. • Additional meeting(s) should be held as needs arise, including a change of leadership. • Prior to rechartering, a final meeting should be held to determine the level of achievement.Page 14 GCR 2005
Counseling Develop the ability to listen in such a way The best way to help a unit is to that they strengthen its leadership through will solve effective counseling. their own problems. Commissioners must be good counselors to do their jobs well. Counseling fundamentals: Carefully select time and place. Work to understand what the leader is saying. Let the leader know you hear and understand. DO NOT give advice. Guide them to solve their own problems. Summarize from time to time. Support their thinking with information. (Know the difference between information and advice.)Page 15 More information on “Counseling” in Commissioner Fieldbook pg. 34-35. GCR 2005
District Committee Under direction of District Chairman Four Function Organization: 1. Membership 2. Finance 3. Program (5 areas) 4. Unit Service (2 areas)Page 16 GCR 2005
1. Membership Functions Membership Chair • Fall & Spring Roundups of non-LDS Elementary Schools Intermediate and Middle Schools Special outreach to families in community - using ward mission leaders to identify Offer them a choice of an LDS or community unit • Spring and fall comparison of Church MLS list with BSA Registration list • Advice and help to small unitsPage 17 GCR 2005
2. Finance Functions Finance Chair • Friends of Scouting (provides operating funds for council and districts). 1. All in area should be contacted. 2. Do not stop once goal is met. Refer back to step 1. • Endowment (interest also supports operating funds). • Trust Funds (James E. West Award) matches donors. • District Activity Costs should be budget neutral or better.Page 18 GCR 2005
3. Program Functions Program Chair A. Camp Promotion & Outdoor B. Activities & Civic Service C. Training D. Advancement & Recognition E. Health & SafetyPage 19 GCR 2005
3. Program Functions A. Camp Promotion & Outdoor Chair Order of the Arrow (Scouting’s national camping honor society) Where to go camping Summer camp promotion (consider council camps 1st) Log Cabin Gateways (getaway to a cabin) Local High Adventure Camps (Beaver, Entrada) National High Adventure Camps (Philmont, Northern Tier, Florida Sea Base, Summit Bechtel Reserve)Page 20 GCR 2005
3. Program Functions B. Activities & Civic Service Chair District Recognition Dinner Scouting Anniversary WeekPage 21 GCR 2005
3. Program Functions B. Activities & Civic Service Chair Scout Expo Camporees and KlondikePage 22 GCR 2005
3. Program Functions B. Activities & Civic Service Chair Scouting for Food Scouting for FoodPage 23 GCR 2005
3. Program Functions B. Activities & Civic Service Chair Webelos Day Camp Cub Day CampPage 24 GCR 2005
3. Program Functions C. Training Chair Cub Scouts: Youth Protection Fast Start This is Scouting Leader Specific Training Roundtable Pow Wow, Akela’s CouncilPage 25 GCR 2005
3. Program Functions C. Training Chair Boy Scouts: Youth Protection Fast Start This is Scouting Leader Position - Specific Training Intro to Outdoor Leadership • North Star Roundtable Wood Badge PhilmontPage 26 GCR 2005
3. Program Functions C. Training Chair Varsity/Venturing: Youth Protection Fast Start This is Scouting Leader Specific Training Intro to Outdoor Leadership •North Star Roundtable - Huddle/Forum Wood Badge PhilmontPage 27 GCR 2005
3. Program Functions C. Training Chair Youth Leadership: Den Chief National Youth Leadership Training • Scout Timberline • Varsity All Stars • Venturing Leadership Skills CoursePage 28 GCR 2005
3. Program Functions D. Advancement & Recognition Chair Eagle Boards of Review Merit Badge Counselors Advice / training for units Heroism awards Adult recognitionPage 29 GCR 2005
3. Program Functions E. Health & Safety Chair • The Sweet Sixteen of BSA Safety is a list of procedures applicable for all physical activities. • Few youth organizations encompass the breadth, volume and diversity of physical activity common to Scouting. • None enjoy a better safety record. • The key to maintaining and improving this exemplary record is the conscientious and trained adult leader who is attentive to safety concerns.Page 30 GCR 2005
4. Unit Service A. Commissioners Requests specific Country Doctor assistance Specialists (Unit Commissioner) Determines Provide consultation need or specialized treatment UNIT • How do we determine need? • How do we request specific assistance? • How does the District Committee provide consultation? • What happens to a unit when the District Committee and Unit Service mesh?Page 31 GCR 2005
4. Unit Service B. Roundtable Instruction In Depts. There was something I was able to share one of my there for me after all. success stories with Jim. Leaders Ideas Attend I bet that suggestion of Bill’s will solve my problem. What can I UNIT bring back? (Boys) • Roundtable is monthly in-service for all Scouting leaders. • The purpose is to train, inform, and motivate. • It’s a great place to visit with others who are trying to learn their Scouting duties. • Stay in the loop with District activities and Be Prepared.Page 32 GCR 2005
Back to Commissioners: Make 3rd Unit Visit • These are the guidelines: • Go by yourself. • Visit a committee meeting. How fully is it functioning? Is a printed agenda used? Are all members asked to give a report? • Have something you can leave with them. • A strong committee is important to the life of a unit, and you should become well acquainted with its members. • Request time to meet with unit leader & committee chair to do a Unit Self Assessment and set/review goals for Journey to Excellence. • Take time to visit with the COR. • After your visit fill out a worksheet, if desired, to help you monitor long- term progress. • Report your visit online.Page 33 GCR 2005
Review We have learned about: Evaluating Unit Operation Journey to Excellence Counseling The District Committee Thank you for participating!Page 34 GCR 2005