Professional Skills - PowerPoint 2009

Professional Skills:PowerPoint
Christian Sinclair, MD
August 20, 2009

Overview
Constructing professional slides
Optimizing graphics
Working with video
Implementing a pre-show
Tips for the talk
Handouts: Before, during or after?
Post-presentation

Constructing Professional Slides
5 & 5 rule
Five lines
Five words per line
Consistency
Spelling
Avoid fancy type styles
Colors

Importance of palliative care in HIV/AIDS
HIV/AIDS still a leading cause of death among Americans ages 15-44
Co-morbidities of Hep B & C and malignancies can be fatal
HAART is not a cure and has many side effects
Many symptoms throughout the disease impact quality of life
Complex psychosocial issues such as psychiatric illness and substance abuse

Palliative Care in HIV/AIDS
Leading cause of death for 15-44yo
Co-morbidities can be fatal
Hep B & C
Malignancies
HAART is not a cure and has many side effects
Multiple symptoms impact QOL
Complex psychosocial issues

5 & 5 rule
Five lines
Five words per line
Consistency
Spelling
Colors

Consistency
Do a fast visual scan
Look for consistency:
Of titles
Of font size
Of graphics.
Of colors,
Of citations
Of punctuation

Citations
Choose a style
Maintain consistency
Avoid citation in the title
Bibliography
Author, title, journal, year
Place in a text box

Starvation and Dehydration
Hunger uncommon
Small amounts alleviated most hunger
Thirst and dry mouth treatable
Pay attention to the patients requests to provide most comfort
“OK if you are hungry and eat, and OK if are not hungry and don’t eat”
McCann et al. Comfort Care for Terminally Ill Patients: The Appropriate Use of Nutrition and Hydration. JAMA 1994.

Eye now these
form personnel
experience.

5 & 5 rule
Five lines
Five words per line
Consistency
Spelling
Colors

Serif vs. Sans Serif
Times New Roman
Palatino
Tahoma
Arial
Which are more legible: Serif or Sans typefaces? Alex Poole. http://www.alexpoole.info/academic/literaturereview.html

Colors
Be consistent
Limited palette
Grey out/ghosting
Avoid red and green in same slide
Use dark shades/contrast

Think Like a Designer
Contrast
Flow
Hierarchy
Whitespace

BIG

simple.

1 6
Suffer injuries
requiring surgery
in

Other Tips
Simple bullets
Don’t Overuse Capital Letters
Title Case Is All Caps First
Body case looks like this
Avoid animated text
Include logo on the bumper slides only

More Tips
Know the boundaries of projection
Safe area – 5-10% edge
Inches of monitor = Feet away to be legible
Dim the lights, but not off
Think about contrast

Overview
Optimizing graphics
Working with video
Tips for the talk
Post-presentation

Graphics
Figures
Tables
Animations
Could they tell a better story?

Classic Image Blunders
See Presentation Zen slides
http://www.presentationzen.com/presentationzen/2009/08/10-ways-to-use-images-poorly.html

Five Data Slide Rules
Tell the truth
Get to the point
Pick the right tool for the job
Highlight what’s important
Keep it simple

General Graphics Tips
Copy figures and tables from PDF’s
Use MWSnap or ‘Print Screen’ button
http://www.mirekw.com/
Make your tables in Excel
Copy using MWSnap
Make your own figures and tables

Overview
Optimizing graphics
Working with video
Tips for the talk
Post-presentation

Importing Movies
Multiple formats supported
Look for AVI, WMV (Not QT)
>Insert
>Movies and Sounds
>Movie from file
Have backup plan for sound
Choice to play automatically
Or have DVD cued

Importing Sounds
Multiple formats supported
Look for MP3
>Insert
>Movies and Sounds
>Sound from file
Have backup plan for sound
Choice to play automatically

Overview
Optimizing graphics
Working with video
Tips for the talk
Post-presentation

Pre-show Slides
Like the movies
Informative
Fun
Or both
Best if made into a separate slide show
Combine pictures and text

How To: Pre-show Slides
Set to loop
>Slide Show
>Set Up Show
>Loop continuously until ‘Esc’
>Slide Transition
>Automatically after: (usually 5-10 sec)
>Apply to all

Pre-show Slides
Don’t forget to include on a few slides:
Title of talk
Your name, credentials
Your organization

Overview
Optimizing graphics
Working with video
Tips for the talk
Post-presentation

Tips For The Talk
Hotkeys
Wireless control
Ghosting or reveal
Link to the web
Back-ups and other computers

Hotkeys
Working with multiple windows
‘Alt+Tab’
Running a presentation from the start
‘F5’
Running a presentation from current slide
‘Shift + F5’
During a presentation
B = black screen
W = white screen

More Hotkeys
During a presentation
Writing on screen = ‘Ctrl+P’
Back to arrow = ‘Ctrl+A’
Erase marks = ‘E’
Go to a slide number = ‘number’ + ‘Enter’
End a slideshow
‘Esc’

Wireless Control
Gain mobility
Security blanket
+/- Laser pointer
Get your own

Back-Ups and Other Computers
Email
Jump/USB/thumb drive
PPT vs. PPTX compatibility
Upload to Slideshare or Scribd
Bring your own computer
Compatibility issues with more complex talks

Linking to the Web
Need an internet connection (usually)
Helpful to display important web content
AAHPM
Kansas City Hospice & Palliative Care
Select text to be linked
‘Ctrl+K’

did you know?

sometimes
SIZE
does matter

SMBs
over 100 million
opened their doors
this morning

creating

>
1.5B
billion jobs

3rd
largest economy
In the world
American small business
largest economy

American small business is
trailing only
U.S. (as a whole)
is the
Japan

Spain
Italy
there are more small business owners
than the
in the
of
+

do you think there is a Starbucks on every corner?

there are
7,300
SMBs
for every Starbucks store