How to Successfully Obtain Grant          Funding --     And Be Glad You Did   Keys to successful grant applications
Keys to successful grant             applications• Are you qualified?• Understanding what the funders wants to  support• A...
Are you qualified?• Grant funds are usually restricted to  applications from certain groups or  jurisdictions, such as a n...
Are you qualified?• Funders may require specific certifications or  licenses necessary to apply for funding• Grantors may ...
Are you qualified?Federal grants require specific certifications  See the companion training on this site:     Insert link...
What does the funder want to              support?•   Type of organization•   Issue or need•   Type of program•   Program ...
Consider if the program you want to build matches the funder’s objectives
Planning   START WITH A REALISTICASSESSMENT OF BOTH CAPABILITY      AND COMMITMENT
Planning• Assessing grant requirements• Assessing you agency capacity to meet them• Assessing the investment necessary to ...
PLANNING:• What will it take within my  organization to apply?• What will it take within my  organization to make the  pro...
Can you make the necessary         investments?• Time and effort• Matching funds• Political capital within your jurisdicti...
Staff time and effort for:•   Research•   Writing•   Program planning•   Program implementation•   Reporting
Partnerships• Does the grant require formal partnerships or  Memoranda of Understanding (MOU)?• What agencies will I need ...
Getting to your goal• Define your goale: what do you want to  change?• What evidence or data will you need to collect  fro...
Will commitment be there in the            future?• How can I build long-term support for the  program before it starts?• ...
Soft and hard matchSoft or in-kind match is thededication of an existing resource tothe new program, such as officespace o...
Soft and hard matchHard or cash match is a new resource  spent on a new expense, such as   additional office space for the...
Don’t supplant•Cardinal rule of federal grantmaking•Supplanting is the replacement ofan existing resource with grantfunding
Procurement guidelines Procurements must be competitive:   •Public posting of job openings   •IFBs, RFPs   •At least three...
Subcontracting•Not all grants allow subcontracting•Check the grant guidelines for the rulesbefore you write your grant•Bui...
Cash flow:•How are funds disbursed?•How often are they disbursed?•Do you have the cash flow to runthe program if disbursal...
Define your problem before you         seek funding     •How do you know you have a     problem?     •What does the data s...
Find a solution to a problem, nota program in search of a problem
Planning questions• Continuing salaries without continuing  funding?• How long will it take to achieve your  objective?
Application development     DO THE JOB RIGHT
Here are the Rules
Read and follow instructions --       ALL OF THEM
Take advantage of any and all    technical assistance              -- Find out what the grantor is looking   for before yo...
Follow the rules the Funder         specifies
Follow the timelinesRead the materials before the deadline is looming
Be thorough, but concise   •Complete all the   information   •Answer all the questions,   don’t just fill space
Focus: No kitchen sink     applications
Scoring competitive   applicationsPay attention to the scoring criteria and meet them
Ask for feedback…    -- both good and bad04/17/12 | Illinois Criminal Justice Information Authority | 34
Learn from your mistakes, even     when you get funded
Build local cooperation/networksnow, not just when you need the               grant
Some common errors
Lack of goals and measurable          objectives    See related training on this site         (insert link or picture)
If you ask for equipment,      make sure you havedemonstrated in the proposal   why it will be necessary
Do your research
Document your problem by     citing numbers
Check your math --Does the data make sense?Does your budget add up? 04/17/12 | Illinois Criminal Justice Information Autho...
Document your ability to get      the job done
Try to understand theGrantors perspective:
What does the grantor needto achieve with these funds  when we look at the big         picture?
Remember…funding is not an end in itself,   but a means to an end.
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How to write successful grant applications 04 17 12

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How to write successful grant applications 04 17 12

  1. 1. How to Successfully Obtain Grant Funding -- And Be Glad You Did Keys to successful grant applications
  2. 2. Keys to successful grant applications• Are you qualified?• Understanding what the funders wants to support• Assessing agency capacity and resources needed to operate the program• Planning• What makes an application strong
  3. 3. Are you qualified?• Grant funds are usually restricted to applications from certain groups or jurisdictions, such as a not-for-profit agency or a unit of state or local government• Funders specify how you can document that you are a qualified agency, such as 501(c ) 3 status.
  4. 4. Are you qualified?• Funders may require specific certifications or licenses necessary to apply for funding• Grantors may require audit reports to indicate that your agency finances are in good order
  5. 5. Are you qualified?Federal grants require specific certifications See the companion training on this site: Insert link or picture of training here
  6. 6. What does the funder want to support?• Type of organization• Issue or need• Type of program• Program model• Target population
  7. 7. Consider if the program you want to build matches the funder’s objectives
  8. 8. Planning START WITH A REALISTICASSESSMENT OF BOTH CAPABILITY AND COMMITMENT
  9. 9. Planning• Assessing grant requirements• Assessing you agency capacity to meet them• Assessing the investment necessary to implement the program
  10. 10. PLANNING:• What will it take within my organization to apply?• What will it take within my organization to make the program happen?
  11. 11. Can you make the necessary investments?• Time and effort• Matching funds• Political capital within your jurisdiction or community
  12. 12. Staff time and effort for:• Research• Writing• Program planning• Program implementation• Reporting
  13. 13. Partnerships• Does the grant require formal partnerships or Memoranda of Understanding (MOU)?• What agencies will I need to cooperate in this project?• How can I get their cooperation?
  14. 14. Getting to your goal• Define your goale: what do you want to change?• What evidence or data will you need to collect from the beginning of the project to demonstrate program performance?• How will you know when you’re successful?
  15. 15. Will commitment be there in the future?• How can I build long-term support for the program before it starts?• How can I demonstrate the value of this program to my stakeholders?
  16. 16. Soft and hard matchSoft or in-kind match is thededication of an existing resource tothe new program, such as officespace or a supervisors time
  17. 17. Soft and hard matchHard or cash match is a new resource spent on a new expense, such as additional office space for the program or overtime for the supervisor
  18. 18. Don’t supplant•Cardinal rule of federal grantmaking•Supplanting is the replacement ofan existing resource with grantfunding
  19. 19. Procurement guidelines Procurements must be competitive: •Public posting of job openings •IFBs, RFPs •At least three quotes •Sole source procurements
  20. 20. Subcontracting•Not all grants allow subcontracting•Check the grant guidelines for the rulesbefore you write your grant•Build the time it take to procure thevendor services into your plan to build theprogram
  21. 21. Cash flow:•How are funds disbursed?•How often are they disbursed?•Do you have the cash flow to runthe program if disbursals aredelayed?
  22. 22. Define your problem before you seek funding •How do you know you have a problem? •What does the data say?
  23. 23. Find a solution to a problem, nota program in search of a problem
  24. 24. Planning questions• Continuing salaries without continuing funding?• How long will it take to achieve your objective?
  25. 25. Application development DO THE JOB RIGHT
  26. 26. Here are the Rules
  27. 27. Read and follow instructions -- ALL OF THEM
  28. 28. Take advantage of any and all technical assistance -- Find out what the grantor is looking for before you invest your time
  29. 29. Follow the rules the Funder specifies
  30. 30. Follow the timelinesRead the materials before the deadline is looming
  31. 31. Be thorough, but concise •Complete all the information •Answer all the questions, don’t just fill space
  32. 32. Focus: No kitchen sink applications
  33. 33. Scoring competitive applicationsPay attention to the scoring criteria and meet them
  34. 34. Ask for feedback… -- both good and bad04/17/12 | Illinois Criminal Justice Information Authority | 34
  35. 35. Learn from your mistakes, even when you get funded
  36. 36. Build local cooperation/networksnow, not just when you need the grant
  37. 37. Some common errors
  38. 38. Lack of goals and measurable objectives See related training on this site (insert link or picture)
  39. 39. If you ask for equipment, make sure you havedemonstrated in the proposal why it will be necessary
  40. 40. Do your research
  41. 41. Document your problem by citing numbers
  42. 42. Check your math --Does the data make sense?Does your budget add up? 04/17/12 | Illinois Criminal Justice Information Authority | 42
  43. 43. Document your ability to get the job done
  44. 44. Try to understand theGrantors perspective:
  45. 45. What does the grantor needto achieve with these funds when we look at the big picture?
  46. 46. Remember…funding is not an end in itself, but a means to an end.

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