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INFO 6800 Archives – March 11, 2013 Week Ten – Acquisitions and AccessioningObjectives 1. Discuss the challenges with acquiring archival materials 2. Examine donation agreements and accession forms 3. Explore the relationships between donors, users, and archival repositories 4. Examine mandates, collection policies, and acquisition strategiesActivities: Tour of Dalhousie University ArchivesRequired ReadingsCrush, Peter J. “Chapter 6: Acquisition.” In Keeping Archives, Third Edition, edited byJackie Bettington, Kim Eberhard, Rowena Loo, and Clive Smith, 207-225. Melbourne:The Australian Society of Archivists, 2008.Council of Nova Scotia Archives. Cooperative Acquisition Strategy. Halifax: Council ofNova Scotia Archives, 2001. http://www.councilofnsarchives.ca/node/334.Hyry, T., Diane Kaplan, and Christine Weideman. “Though This Be Madness, Yet Thereis Bethod in ‘t: Assessing the Value of Faculty Papers and Defining a Collection Policy.American Archivist 65.1 (2002): 56-69.http://archivists.metapress.com/content/c01107u676225hq3/fulltext.pdf.Shapley, Maggie. “Chapter 7: Accessioning.” In Keeping Archives, Third Edition, editedby Jackie Bettington, Kim Eberhard, Rowena Loo, and Clive Smith, 226-251.Melbourne: The Australian Society of Archivists, 2008.Optional ReadingsJackson, Laura Uglean and D. Claudia Thompson. “But You Promised: A Case Study ofDeaccessioning at the American Heritage Center, University of Wyoming.” AmericanArchivist 73.2 (Fall-Winter 2010): 669-685.Prepare for Discussion 1. What are the components of an acquisition policy? What needs to be explicitly stated and what can be left to the discretion of the archivists? INFO 6800 Archives (Winter 2013) – Week Ten Seminar | 1
2. What kind of documentation is needed to accept an archival donation? What are the strengths and weaknesses of each type of document?3. What are the components of a deed of gift?4. Some archivists (e.g., Timothy Ericson) have called for inter-institutional lending of archival materials and have observed that libraries and even museums have been lending unique materials for years with little problem. Do you think collaborative lending strategies can help archivists develop better acquisition strategies? Or would it place the materials at too great a risk to justify?5. How can archivists collaborate on the development of acquisition policies? How can collaboration with other institutions help archives better document their communities?6. What are some of the financial and administrative considerations an archivist must make when considering an acquisition?7. What kind of information should be included in an accession record?8. Some acquisitions receive monetary appraisals so the donor can be issued a tax receipt, others (e.g., institutional records transfers) do not. How does this affect the acquisitions and accessioning process? Do archivists need different policies and procedures for handing donations that receive monetary appraisals?9. Some acquisitions must be certified by the Canadian Cultural Property Export Review Board (CCPERB). How does this affect the acquisitions and accessioning process? Should donors contribute to paying for the certification process?10. Deaccessioning is increasingly playing a major role in archives collection management. What impact will this have on the preservation of our documentary heritage and collective memory? What considerations should be made when considering deaccessions?11. How does deaccessioning affect donor relations? How should deaccessioning activities be documented and what kind of information should archives make publicly available? INFO 6800 Archives (Winter 2013) – Week Ten Seminar | 2