INFO 6800 Archives – January 21, 2013             Week Three – Archival Description ExerciseIntroductionThe purpose of thi...
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INFO 6800 (Winter 2013) Week Three Archival Description Exercise

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A handout for an archival description exercise in Week 3 of INFO 6800 Archives (Winter 2013).

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INFO 6800 (Winter 2013) Week Three Archival Description Exercise

  1. 1. INFO 6800 Archives – January 21, 2013 Week Three – Archival Description ExerciseIntroductionThe purpose of this exercise is to provide an opportunity to describe archival records inaccordance with the Rules for Archival Description. You will be given access to severalsmall groups of copied archival records. Form groups to review the materials andcreate file-level descriptions.Instructions 1) Form groups of 3-5 2) Pass around each group of records, spending 5 minutes with each group 3) Evaluate the materials and discuss with your group 4) Create file-level descriptions that contain the following elements: a) Title proper b) Date(s) of creation (of the original, not the photocopies) c) Extent d) Scope and Content 5) You may wish to approach the task by asking a series of questions: a) Is there an obvious title assigned to the materials? b) Who created the materials? Where were they created? What is the format? c) Are other people or corporate bodies named in the materials? d) What additional information would help the archivist? The researcher? 6) Create descriptions for each group of records and discuss with class 7) Consider attempting to describe the materials as though they are photocopies (i.e., including notes about dates of reproduction, location of originals, etc.) INFO 6800 Archives (Winter 2013) – Archival Description Exercise | 1

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