Deciding on a New LMS-An Inclusive RFP and Decision-Making Process
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Deciding on a New LMS-An Inclusive RFP and Decision-Making Process Deciding on a New LMS-An Inclusive RFP and Decision-Making Process Presentation Transcript

  • Deciding on a New LMS:An Inclusive RFP and Decision Making Process
    Rhonda D. Blackburn, PhD
    C. Christine Salmon, PhD
    University of Texas at Dallas
  • What are we going to do?
    Who we are
    Why RFP
    Process
    Timeline
    Results
    Outcomes and Issues
  • Who we are
    University of Texas at Dallas
    Approximately 15,000 students and 800 faculty
    Four online programs
  • Why Conduct An RFP?
    Blackboard Vista end of life
    Buy-in from faculty and students
    Two systems on campus
    Go with the best solution for our campus
  • Our Process
    LMS Committee
    Instructional Technology survey
    Focus groups
    Request for Proposal
    Review submissions
    Bring top three companies to campus
    Decide on the new LMS
  • Timeline
    Summer 2010
    Sent out survey
    Fall 2010
    Reviewed survey
    Conducted focus groups
    Started writing RFP
  • Timeline continued
    Spring 2011
    Finished RFP, sent it out (March 7)
    Deadline for proposals (April 4)
    Develop rubric to evaluate vendors
    Bring in top three vendors, have faculty and students involved
    Decide on new LMS (hosted or self-hosted?)
  • Timeline continued
    Summer 2011
    Begin backend implementation and integration with PeopleSoft
    Begin building documentation
    Fall 2011
    Continue backend implementation and integration with PeopleSoft
    Continue documentation
  • Timeline continued
    Spring 2012
    Complete backend implementation and integration with PeopleSoft
    Complete documentation
    Begin training faculty who will use it in Summer
    Begin migrating content from old LMS
    Summer 2012
    Pilot new LMS, run simultaneously with old LMS
    Continue training
    Continue migrating content from old LMS
  • Timeline continued
    Fall 2012
    Add more faculty to the summer pilot group
    Continue to run simultaneously with old LMS
    Continue training
    Continue migrating content from old LMS
    Spring 2013
    Any faculty who want to use new LMS can
    Continue to run simultaneously with old LMS
    Continue training
    Continue migrating content from old LMS
  • Timeline continued
    Summer 2013
    Everyone is on new system and old system is used only as archive, no one is on old LMS
    Migrate any additional content from old LMS
  • At large input
    Instructional Technology Survey
    Focus groups
    11 focus groups
    4 faculty (1 online)
    4 student (1 online)
    1 instructional designer
    1 back-end
    1 accessibility
  • Instructional tech Survey
    Desire for more online courses
    Single sign-on
    Easy navigation
    Reliability and stability
    Prompt support
  • Focus groups process
    Determined number and target audiences
    Developed guiding questions
    Developed pre-focus group survey
    Conducted focus groups (audio recorded)
    Analyzed results from survey and discussion
  • Results – overall
    • Students
    • Lack of use by faculty
    • Few fully online courses – used as support
    • Concern with stability
    Faculty
    Faculty unaware of existing features
    Faculty training
    Easy migration to new system
  • Results
    Usability
    Tools
    Accessibility
    Overall improvements
  • usability
    Powerful but for power users
    Learning curve is more work than it’s worth
    Could look more modern, updated
  • tools
    Communication
    Collaboration
    Assessment
    Learning modules
    Course management
    Integrated tools
    Additional tools, functionality
  • Integrated tools
    Library, library reserves (f)(s)
    Video server, YouTube, iTunesU (f)
    Google docs (f)
    Turnitin, Grademark (f)
    MuchLearning (calculus) (s)
    Skype (s)
  • Additional functionality
    Online document editing (f)
    Push notification for course updates (s)
    Notification system (missed exam, announcements, discussion, etc) (f)
    Easily embed videos (f)
    Web conferencing (s)
    Resume function on quizzes (s)
    Picture roster (s)
    Consistent look among courses (s)
    Wikis (f)
  • Overall improvements
    Login
    Mobile
    Public
    Migration
    Listings
    myCourses
  • Outcomes and Issues
    Caveat
    The Office of Educational Enhancement was dissolved, so the support for the campus LMS has been downsized.
  • Outcomes and Issues
    What we know
    8 vendors responded to the RFP
    3 chosen to present on campus
    What we don’t know
    Process for vendor presentations
    Process for decision making
    Timeline / process for implementation
    What training will be available*
  • Thank You!
    Contact information:
    Rhonda Blackburn
    979-255-0289
    rblackburn91@gmail.com
    Christine Salmon
    281-728-7472
    christine.salmon@gmail.com