Cover Letters[1]


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Cover Letters[1]

  1. 1. Applying for a Teaching Position 2008 Dr. Bob Mroz (Based in part on the work of Ray Bowers)
  2. 2. General Considerations <ul><li>General letter of application to a school board vs. a specific letter of application to a board or a school </li></ul><ul><li>One size does not fit all (need to adapt) </li></ul><ul><ul><ul><li>Board vs. School </li></ul></ul></ul><ul><ul><ul><li>One school vs. another school </li></ul></ul></ul><ul><ul><ul><li>One position vs. another position </li></ul></ul></ul><ul><li>Make sure you have the correct name, position and address </li></ul><ul><li>Some ads may have a posting number, if so, note this in the letter </li></ul><ul><li>Personal Style </li></ul><ul><ul><ul><li>Style needs to reflect who you are </li></ul></ul></ul><ul><ul><ul><li>Your philosophy should come through </li></ul></ul></ul><ul><li>Edit and re-edit the letter. Have someone else edit the letter. Minimum 3 edits. </li></ul>
  3. 3. Responding to the Advertisement <ul><li>Read it very carefully and respond as requested </li></ul><ul><li>Send exactly what is asked for </li></ul><ul><li>Honour the closing date and time </li></ul><ul><li>If it is a specific position, make sure your letter and resume include “key words” from the Advertisement </li></ul>
  4. 4. Format <ul><li>Business letter format </li></ul><ul><li>Written in paragraphs </li></ul><ul><li>One page maximum </li></ul><ul><li>Size 11 to 12 font </li></ul><ul><li>Number of Paragraphs 3 to 4 </li></ul><ul><li>Any one (1) paragraph should not be more than six (6) lines long </li></ul><ul><li>The longest paragraphs should be the middle one or two paragraphs </li></ul><ul><li>The shortest one being the final, summation paragraph. </li></ul><ul><li>The idea is to make the document brief and easily readable while still demonstrating a professional, thoughtful manner. </li></ul>
  5. 5. Address <ul><li>Address letter to the intended person </li></ul><ul><li>Ensure the return address is the same as the one on your resume </li></ul><ul><li>1842 King St. E. </li></ul><ul><li>Hamilton, ON </li></ul><ul><li>L8K 1V7 </li></ul><ul><li>January 5, 2008 </li></ul><ul><li>Mr. Bob Frost </li></ul><ul><li>Superintendent, Human Resources </li></ul><ul><li>Nowhere District School Board </li></ul><ul><li>Nowhere, ON A1B 2C3 </li></ul>
  6. 6. Covering Letter Format (Ideas will vary) <ul><li>Opening Paragraph </li></ul><ul><ul><ul><li>Lets the employer know what position(s) you are applying for </li></ul></ul></ul><ul><ul><ul><li>Responding to an AD, or making a general application </li></ul></ul></ul><ul><ul><ul><li>Identify the position sought or preferred areas of teaching </li></ul></ul></ul><ul><ul><ul><li>If you will be taking (registered – no may’s or might’s) an additional qualifications course you can note it at the end of this paragraph </li></ul></ul></ul>
  7. 7. 1 st Paragraph - Samples Only <ul><li>Please consider this as an application for a full time teaching position with your Board. I am currently a teacher candidate in the Intermediate/Senior program at Brock University. (Modify this with subjects you want to teach or are qualified to teach) </li></ul><ul><li>In the Spring of 2009 (or be more specific) I will complete my Bachelor of Education from Brock University. I am looking forward to beginning my career as a teacher and would welcome the opportunity to teach for… Please consider this letter as an application for….. </li></ul><ul><li>It is with great excitement as teacher new to the profession that I submit my application for a teaching position with your Board. I am seeking a position as …. </li></ul><ul><li>I am a determined and energetic beginning teacher who is interested in a teaching position….. I will be graduating in June 2009 and I am interest in…. </li></ul>
  8. 8. Covering Letter Format (Ideas will vary) <ul><li>Second Paragraph </li></ul><ul><ul><ul><li>Knowledge of employer (DO YOUR HOMEWORK) </li></ul></ul></ul><ul><ul><ul><li>Demonstrate some knowledge of the prospective employer </li></ul></ul></ul><ul><ul><ul><li>Why you want to work for this board and/or school </li></ul></ul></ul><ul><ul><ul><li>Show in this paragraph how you can connect to the board and/or school </li></ul></ul></ul><ul><ul><ul><li>If you are applying to a Catholic Board you can speak to the faith dimension OR </li></ul></ul></ul><ul><ul><ul><li>If you are applying to a Public or Catholic Board speak to your practice teaching in a diverse community . </li></ul></ul></ul><ul><ul><ul><li>This paragraph is also one you can let them know (if applicable) that you were a graduate of the school system OR you had the opportunity to practice teach….build this up a little </li></ul></ul></ul>
  9. 9. 2 nd Paragraph – Samples Only <ul><li>Becoming a contributing member of the Hamilton Wentworth District School Board learning community is of great interest to me. In keeping with the Board’s vision, I am committed to helping all students reach their full potential……. </li></ul><ul><li>Being a graduate of …….secondary school, my interest in teaching for the NAME Board originates from my love of the community I grew up in and the proximity to my family and friends. I value the education I have received which has enabled me…..I would now like to give back….. </li></ul>
  10. 10. Covering Letter Format (Ideas will vary) <ul><li>Third Paragraph </li></ul><ul><ul><ul><li>Speak to some of the personal characteristics you have to offer </li></ul></ul></ul><ul><ul><ul><li>How you can contribute to the learning community </li></ul></ul></ul><ul><ul><ul><li>Make a connection to something you might have already done </li></ul></ul></ul>
  11. 11. 3rd Paragraph –Samples Only <ul><li>I am committed to creating an inclusive and flexible classroom learning environment and will work hard to be a dedicated teacher who contributes to the life of the school. I have experience in ….and would love to be involved in…. </li></ul><ul><li>I am a confident and determined individual with a wide range of skills including….NAME them. I would love to contribute to helping students identify their own interests and passions especially in the areas of ….. </li></ul><ul><li>I am confident and qualified to take on the challenges that teaching offers and I am committed to helping each student become a successful learner. I am eager to contribute to the learning community of a school through sharing my skills and expertise in ….. </li></ul><ul><li>I am certain that my enthusiasm for challenging students, my knowledge of a variety of learning methods and my dedication to helping each student be successful would be an asset to your school. In addition, I am eager to contribute to the learning community of a school through sharing my skills and expertise in ….. </li></ul>
  12. 12. Covering Letter Format (Ideas will vary) <ul><li>Closing Paragraph </li></ul><ul><ul><ul><li>Concise summary statement </li></ul></ul></ul><ul><ul><ul><li>Request for interview </li></ul></ul></ul><ul><ul><ul><li>Contact information (include summer if possible) </li></ul></ul></ul><ul><li>Closure </li></ul><ul><ul><ul><li>Sincerely yours OR respectfully submitted </li></ul></ul></ul><ul><ul><ul><li>Type your name and sign over it </li></ul></ul></ul>
  13. 13. Closing Paragraph - Samples <ul><li>I have enclosed my resume and application for your consideration. I would welcome the opportunity for an interview. I may be reached at…….phone number or numbers (Same as resume). Thank you for consideration of this application. </li></ul><ul><li>I am confident that I can be an asset to a school and most importantly the students. I welcome an opportunity for an interview. I may be reached at…….phone number or numbers (Same as resume) </li></ul>
  14. 14. Things Not To Do <ul><li>Use tiny font to squeeze letter on to one page </li></ul><ul><li>Do not rewrite your resume </li></ul><ul><li>Avoid quotes. Use your thoughts and information </li></ul><ul><li>Do not use “I think”, “I might”, “Maybe” </li></ul><ul><li>Do not use abbreviations, acronyms or jargon </li></ul>
  15. 15. Lessons from the Three Bears <ul><li>Do not sound stiff, stuffy or like you copied the words from a script </li></ul><ul><li>Do not over do it and sound gushy. Don’t get caught up in your words </li></ul><ul><li>Be you . Let them sense you are about kids, learning, you care, you can work with others, and, you will contribute to the learning community </li></ul><ul><li>Do not open or close with personal </li></ul><ul><li>comments even if you know the person </li></ul><ul><li>Do not wish them well or happy holidays </li></ul>
  16. 16. Phone Message <ul><li>Make sure the phone message you have is appropriate </li></ul><ul><li>If someone else is answering the phone have a message pad available to make sure they write down the correct information </li></ul><ul><li>Suggest how the phone might be answered especially around critical times in the application process </li></ul>
  17. 17. Making Career Decisions <ul><li>Employment Considerations </li></ul><ul><ul><ul><li>Location of your choice </li></ul></ul></ul><ul><ul><ul><li>Fulltime, Part time, Occasional </li></ul></ul></ul><ul><ul><ul><li>Subject and grade preferences </li></ul></ul></ul><ul><ul><ul><li>Board needs and openings </li></ul></ul></ul><ul><ul><ul><li>Public (60%), Catholic (25%), French Language (10%), Private (5%) </li></ul></ul></ul><ul><li>Personal Considerations </li></ul><ul><ul><ul><li>Family </li></ul></ul></ul><ul><ul><ul><li>Lifestyle/Environment </li></ul></ul></ul><ul><ul><ul><li>Access to interests </li></ul></ul></ul>