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Setting up a pmo

Setting up a pmo



Setting up a Project/Program Management Office

Setting up a Project/Program Management Office



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  • Chris - did you consider PMO KPI's\ as part of this process?

    We find the success measures work best when they are established at the stage that someone is thinking of setting up a PMO as your paper details.

    Starting with a clear aim of what the PMO is for, as you do in goals, is a critical part.

    Should be: Here to help the business realise the ROI of its investment in projects.

    We would say a PMO:

    Should not be: Here to manage the day to day administration tasks or it risks losing its ability to provide a strategic service.

    However the PMO really needs a leader who sets a very clear remit for it to be able to deliver the above.

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    Setting up a pmo Setting up a pmo Presentation Transcript

    • Setting Up A PMO Chris Mackenzie
    • What is a PMO?
      • A PMO is a project or program management office
      • The PMO is instrumental in helping solve project related issues through centralization, process efficiency and best practices
    • Goals of a PMO
      • Separate the right project work from the ‘wrong’ project work
      • Enable a higher level of project management (Best Practices)
      • Focus on specific project issues before they magnify
      • Report project status consistently and effectively
      • Review project progress on an ongoing basis to ensure on-time, on-budget completions
      • Provide project management tools to facilitate improved project performance
    • PMO Components
      • Planning
      • Mentoring
      • Training
      • Tools
      • Process
      • Reporting
      • Communication
    • Planning
      • Building an annual or bi-annual list of projects that meet the strategic goals of the company
      • Ensuring the right resources are placed on the right projects
      • Identifying and handling project dependencies at the macro level
    • Mentoring
      • Identifying senior project managers and partnering them with inexperienced project managers to build up skills and abilities
      • Enabling best practices throughout the organization
      • Gaining consistency in project management
    • Training
      • Improving the skills of project managers through classes and instruction
      • Allowing project managers to learn new techniques and tools
      • Promoting the practice of project management
    • Tools
      • Identifying and selecting the best project management tools sets in the industry
      • Making the art of project management more efficient throughout the organizations
      • Selecting the right tools to promote process improvement
    • Process
      • Implementing project management, software development and software/systems support methodologies
      • Gaining consistency throughout the organization
      • Streamlining the development and support of systems and products
    • Reporting
      • Providing status on where projects stand to manage expectations
      • Identifying issues to address proactively and in a timely fashion
      • Giving people the information they need to make decisions
    • Communication
      • Managing expectations with regard to projects
      • Getting the company on the same page with regard to the project work set, status, needs and deliverables
      • Creating a more effective organization