More Effective Budget Planning in Aboriginal Communities thru Community Engagement

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Learn the origins of budget planning within aboriginal communities. Learn what went wrong. Learn how communities can regain control over budget planning by using strong community engagement …

Learn the origins of budget planning within aboriginal communities. Learn what went wrong. Learn how communities can regain control over budget planning by using strong community engagement practices.

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  • History Budget planning Departmental Workplans Engage community - gap analysis Community needs drive Departmental Workplans How can this help Chief and Council? Help negotiate your next funding cycle
  • History Budget planning Departmental Workplans Engage community - gap analysis Community needs drive Departmental Workplans How can this help Chief and Council? Help negotiate your next funding cycle
  • History Budget planning Departmental Workplans Engage community - gap analysis Community needs drive Departmental Workplans How can this help Chief and Council? Help negotiate your next funding cycle
  • History Budget planning Departmental Workplans Engage community - gap analysis Community needs drive Departmental Workplans How can this help Chief and Council? Help negotiate your next funding cycle
  • History Budget planning Departmental Workplans Engage community - gap analysis Community needs drive Departmental Workplans How can this help Chief and Council? Help negotiate your next funding cycle
  • What is comprehensive community planning?Comprehensive community planning is a holistic process undertaken with broad community participation. A comprehensive approach:enables the community to establish a vision for its future and implement projects to achieve this visionhelps to ensure that community projects and programs are thought through, make sense and are the best use of resourcesintegrates and links all other plans the community has produced Processes that are driven by the community, for the community are most effective at achieving positive change. That's why the comprehensive community planning process is inclusive and represents the perspectives of all members, whether they reside within or outside the community. All members of the community, including Elders, youth, and family representatives, can offer unique and valuable perspectives on community needs, values and priorities.A comprehensive community plan addresses key planning areas, all of which are interrelated and interdependent: governance, land and resources, health, infrastructure development, culture, social issues, and the economy. Consideration of all key planning areas through one unified process defines community planning as a holistic and integrated exercise that can lead to sustainable development.
  • Protect resources. The community is able to identify and protect vulnerable or valuable areas, traditions, or cultural values and practices. Celebrate traditions and culture. The cultural aspects of the community may be a focus of the planning process.
  • Promote healing and reconciliation. 
  • History Budget planning Departmental Workplans Engage community - gap analysis Community needs drive Departmental Workplans How can this help Chief and Council? Help negotiate your next funding cycle
  • three separate AHRDA holders: Six Independent Alberta First Nations Society (S.I.A.F.N.), Tribal Chiefs Employment and Training Services Association (T.C.E.T.S.A.), and the Yellowhead Tribal Development Foundation (Y.T.D.F.). S.I.A.F.N. was initiated to continue the management and delivery of the Aboriginal Human Resources Development Agreement initiatives.

Transcript

  • 1. How to Make Budget Planning More Efficient using Community Engagement March 25, 2014 11:10 – 12:05 pm Infonex: First Nations Financial Management Conference Vancouver Facilitator: Chris Hylton
  • 2. Disclaimer 2 The information presented to you today is considered to be general best practices for organizations across Canada. The information is not intended to provide legal counsel or legal advice.
  • 3. Agenda  Early day budgets  Budget planning todays  Departmental workplans  Engage community - gap analysis  Community needs drive departmental workplans  How can this help Chief and Council?  Help negotiate new funds Happy to take your questions at any time CG Hylton Inc. 3
  • 4. This is your show Are there any issues would you like me to address today please? CG Hylton 4
  • 5. 200 years ago, were there budgets in your communities? CG Hylton 5
  • 6. Your ancestors had the Hunt CG Hylton 6
  • 7. Original Economy CG Hylton 7
  • 8. Division of Hunt CG Hylton 8
  • 9. Fast forward 200 years how is it working? CG Hylton 9
  • 10. Not working so well now, why? CG Hylton 10
  • 11. Chief used to be able to divide the hunt equally but now CG Hylton 11
  • 12. How much money is enough?  Any ideas please? CG Hylton 12
  • 13. There is never enough $ CG Hylton 13
  • 14. What is the solution?  Any ideas? CG Hylton 14
  • 15. BUDGET PLANNING  Is an attempt to divide up resources across your community  Other speakers will get into the process more  Budgets give life to Departmental Workplans  But who is involved in deciding the workplan budget? CG Hylton 15
  • 16. DEPARTMENTAL WORKPLANS CG Hylton 16
  • 17. Who determines budget? CG Hylton 17
  • 18. Who is missing from input to your budget? Your Thoughts        CG Hylton 18
  • 19. How are programs funded?  Grants  Band / community funds  Fee for services  Community member payments  Other CG Hylton 19
  • 20. GAP ANALYSIS  Has anyone heard of the term please? CG Hylton 20
  • 21. HOW CAN THIS HELP CHIEF & COUNCIL  Any ideas? CG Hylton 21
  • 22. ENGAGE COMMUNITY  How is community engaged?      CG Hylton 22
  • 23. COMMUNITY ENGAGEMENT CG Hylton 23
  • 24. DEPARTMENTAL WORKPLANS CG Hylton 24
  • 25. CCP – Comprehensive Community Planning CG Hylton 25
  • 26. Common Question How do we get more funding? We have been doing a national series of one day workshops on Effective Proposal Writing But negotiating the 5 year agreement is key
  • 27. What is CCP Term used by INAC in 2004 for a process to achieve community consensus around various land and resource issues Normally used for resolving land and resource issues but useful in planning for all areas CG Hylton 27
  • 28. What is comprehensive community planning? CG Hylton 28
  • 29. Results Protect resources. The community is able to identify and protect vulnerable or valuable areas, traditions, or cultural values and practices. Celebrate traditions and culture. The cultural aspects of the community may be a focus of the planning process. CG Hylton 29
  • 30. Promote Health and Reconciliation Planning helps the community to work together to proactively address negative or painful community issues by establishing a positive vision for the future, and by taking the steps necessary to achieve that vision. CG Hylton 30
  • 31. Create Economic Opportunities Identifying sustainable economic opportunities is an essential part of creating a Comprehensive Community Plan. Having a plan in place will also help to attract partners and new investment. The strongest community development factor is economic self-sufficiency CG Hylton 31
  • 32. HELP WITH NEGOTIATIONS CG Hylton 32
  • 33. Executive Summary Negotiating agreements is always difficult Your programs are geared to your population numbers and demand which varies largely by age You have detailed population data You know your population ages one year each year You can develop programs effectively to meet the changing demographics in your population CG Hylton 33
  • 34. Negotiating Strategy – You will be able to say  all our projections are based on data we obtain from government agencies  our staffing levels are based on meeting this demand to meet your (agency) requirements  Here are our projected costs based on our staffing costs  Here are our projected costs based on typical staffing costs of a local town or municipality CG Hylton 34
  • 35. Negotiating Strategy (ctd)  All our programs and services are based on terms and conditions for service which are spelled out in our agreements with government agencies  Our CCP has indicated our needs in great detail  Our CCP tells us our community buys in  All of which gives more strength to your 5 year funding requests CG Hylton 35
  • 36. Current Situation  You work hard to come up with your best estimate of what your community needs for the next five year agreement  You get conflicting reports from community  You have difficulty negotiating from a position of strength  You receive an unworkable level of funding CG Hylton 36
  • 37. Results Inadequate staffing levels Inadequate service to community Blame game Lowered morale Lowered services Lead to ….. CG Hylton 37
  • 38. CCP makes it easier for Chief and Council to Lead  CCP gives your leadership information about community needs  CCP gives your leaders information about how your departments are planning on meeting community needs  Data is king, use the data like any business to effectively make your case CG Hylton 38
  • 39. What type of Data? Your population Demographics Current service offerings (supply or potential supply of trained members) Demand for trained workers The gap What you are planning on doing about it reducing the gap Yields how much your programs are going to cost CG Hylton 39
  • 40. How does CCP support 5 year Agreements? • Shows what services exist now, what services will be needed in the future  Gap analysis: 1. Encourages each department or service area to develop business plans to meet the needs 2. Using data sources which you have and perhaps are not using currently 3. Builds Commitment which in turn builds community CG Hylton 40
  • 41. CCP Rationale Provides support for First Nation communities in meeting most service needs and indicates areas which require strengthening Departments perform a self-assessment as part of the business planning process Community and First Nations will agree upon areas of greatest need to develop a service delivery plan tied to 5 year Budgets Delivery over a five year period will be completed in concert with community expectations CG Hylton 41
  • 42. Links to more info http://www.aadnc- aandc.gc.ca/eng/1100100021901/110010002 1902 Funding support for CCP is available through numerous programs. For more information on CCP please e- mail bc-ccp@aandc-aadnc.gc.ca or contact the Strategic Planning Manager at 604-666- 2247. CG Hylton 42
  • 43. Funding sources  Check with your funders  CCP has a good reputation with INAC who will support the process  Can look at recent Federal Court ruling on Child Welfare, see attached sheet  Also look at new programs like First Nations Market Housing Fund next slide CG Hylton 43
  • 44. LB # of First Nation Applications Received by the Fund / Total # of FNs in each Prov./Territories (June 8, 2012 70 First Nations have applied - 47 approved for Capacity Development) CG Hylton 44
  • 45. To recap  You and the Agencies have defined the services required,  Agencies have provided us with our own demographic data,  We have surveyed our community and determined the needs  Here is our plan to meet the needs  Here are the funding levels required CG Hylton 45
  • 46. Our Services 46 Employee benefits Health spending accounts Salary grids Policy review and writing Pension plans Employee wellness Employer of choice Strategic Planning Employee mental health
  • 47. Thank You! 47 #517-7620 Elbow Drive SW Calgary, AB T2V 1K2 403-264-5288 www.hylton.ca 800-449-5866 info@hylton.ca facebook.com/pages/CG- Hylton/173971246061425 twitter.com/HyltonYYC