Office 365 and SharePoint Online - Driving Innovation and Efficiency Through the Cloud

Office 365 & SharePoint Online: Driving Innovation and Efficiency Through the CloudJesus Salazar and Sai ShankarCredera
Copyright © 2011 Credera. All Rights Reserved.

Introduction …
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Speakers
Jesus Salazar, Senior Manager
11 years of experience with Microsoft-based technologies
Experience delivering IT solutions to medium and large businesses
Microsoft Certified Professional
Member of the Office 14 Developer Advisory Council where he has helped shape the features and architecture of the next generation of Microsoft Office and SharePoint
Sai Shankar, Senior Architect
11 years of experience designing and developing Microsoft-based software solutions
Responsible for architecting and implementing mission critical systems
Microsoft Certified Solutions Developer
Certified in SharePoint 2007 and BizTalk Server
Holds a seat on the Office 14 Advisory Council

Agenda…
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Welcome to Office 365 & SharePoint Online: Driving Innovation and Efficiency Through the Cloud
Objectives and Target Audience
How has Office Evolved?
What is Office 365?
Why Office 365?
SharePoint Online
Exchange Online
Lync Online
Office Professional Plus
Demo
Office 365: Standard and Dedicated Versions
About Credera
Q & A

Objectives and Target Audience…
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The Objective is to Provide an Overview of Office 365, Understand the Variations in the Different Versions, and Discuss Licensing & Key Criteria to Make the Leap to the Cloud
Objectives
Review the evolution of Office leading to the Cloud
Discuss the components of Office 365
Compare Office 365 with the on-premise versions
Discuss the licensing & the key criteria to choose a version of Office 365
Target Audience
Solutions Architects
Business Decision Makers
Technical Decision Makers
Business Analysts
Business Management
IT Management

How Has Office Evolved…
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Office 3.0
Office 95
Office 97
Office 2000
Office XP
Office 2003
Office 2007
Office 2010
Floppy Drives
Network Shares
BPOS
Web/ SharePoint
Office 365
As Office Has Continued to Evolved, So Has the Way that Information is Stored and Shared
As collaboration and information sharing technologies have evolved, so has Microsoft Office in order to accommodate.
On-Premise
Microsoft
Online Services

Microsoft Office 365...
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Microsoft Online Services
$2.3B+ Investment in cloud infrastructure
Geo-Redundant Data Centers
Locations in North America, Europe, and Asia to provide optimal performance
99.9% guaranteed uptime (99.95% actual)
Secure Infrastructure – ISO27001 and SAS70 certified
Built from the ground up to be environmentally sustainable

What is Microsoft Office 365…
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The Next Wave of Microsoft Online Services Leveraging Office 2010 Technologies and Capabilities
Office Live Meeting
Office Communications
Online
Lync Online
SharePoint Online
Exchange Online
BPOS
Office 365
Microsoft Online Services

Why Microsoft Office 365…
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Provides Enterprise-Level Features and Operation Characteristics Without the Typical Overhead
Security
Reliability
Updateability
Compliance
Accessibility

SharePoint Online brings together the familiar SharePoint collaboration platform now delivered as an online service making the power of the cloud work for your business.
Microsoft SharePoint Online…
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Brings Together the Familiar SharePoint Collaboration Platform Now Delivered as an Online Service Making the Power of the Cloud Work for Your Business
Sites
Communities
Composites
Connect and Empower People
Cut Costs with a Unified Infrastructure
Content
Insights
Rapidly Respond to Business Needs
Search

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My Sites, Team Sites, Intranet Sites, Extranet Sites
Office Integration
SharePoint Workspaces
Simple Public Websites
Intranet and Extranet Sites Work Exactly Like They Do with an On-Premise Implementation
Sites and
Communities
What is in?
SharePoint for Internet Websites
WCM workflows and approval, Site Authoring
Web Analytics
What is out?

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Document Libraries
Slide and Media Libraries
Business Taxonomies and Tagging
Document Sets and IDs
Office Web Applications
The Most Commonly Utilized Content Management Features Are Still Available in SharePoint Online
Content
Management
What is in?
Access to Customer Asset Management Systems
IRM
Records Center
Word Automation Services
What is out?

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Cross Site Collection Search
Search Refiners, Indexing Controls
Phonetic Search (nicknames)
Excel, Access, Visio, and Forms Services
Sandbox Solutions (site collection level)
Certain BCS Features and Search Features Are Not Available with SharePoint Online
Search,
Insights, And Composites
What is in?
BCS
“Unified” Search, FAST Search
Performance Point and PowerPivot
Chart Web Part
Full Sandbox Solutions, Timer Jobs
What is out?

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Developers Will Leverage the Same Tools Used for SharePoint On-Premise
Development
Design
Configuration (Out-of-the-Box)
Visual Studio 2010
SharePoint Designer 2010
Web Parts
Sandboxed Solutions
No-code workflows
Workflows
Silverlight
Master pages
Site templates
Client-Object Model
Site templates
Lists, libraries
Web Services

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SharePoint Online Now Offers High Affinity Over Its Predecessor And Will Continue to Add Features Currently Available With SharePoint On Premise
Sites
Communities
Content
Search
Composites
Insights
Key:
SharePoint online
Capacity increase: 10 GB for each subscribing
company and 250 MB per user.

Microsoft Exchange Online…
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A Hosted Enterprise Messaging Solution Based on Microsoft Exchange Server
Rich client access via Outlook
Premium Web e-mail experience via OWA
Support for a broad range of mobile devices
Large mailbox sizes (25GB)
Calendaring
Email
Contacts
Tasks
Company Directory
Mobility
Offline Access
PCs
Phones
Browsers

Microsoft Exchange Online…
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Large Mailbox sizes
Anti-spam and antivirus
Remote Powershell
API and Data Migration tools
Role based ACLs
Blackberry and Advanced Customizations Are the Biggest Things You Might Miss with Exchange Online
Exchange
Online
What is in?
Blackberry Application Push
Hierarchical Address Book
Server side code, .dlls
Custom Themes, Logos, Add-ins
Multiple On-Premise AD forests
What is out?

Microsoft Lync Online…
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Next-Generation Cloud Communications Service That Connects People in New Ways, Anytime, From Anywhere
Reduce cost through converged communications
Adopt quickly through ease of use and Microsoft Office
Improve productivity through integrated experiences
Audio, Video, Web conferencing
Instant Messaging and Presence
Voice &
PBX Replace

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Allows You to Interact with Your Co-Workers and Partners Over IM and LiveMeeting, and Provides Voice and Video Communication Options
Connect with others through Lync contact photos, activity feed, and interactive contact card in Office
Move easily from instant messaging into ad-hoc online meetings, including audio, video, and screen sharing
Conduct online presentations including audio, video, screen sharing, and a virtual whiteboard
Invite external contacts to easily join online meetings via a PC or web-based client
Connect with customers and partners throughIM, audio, and video federation

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Will Make Real-Time Collaboration and Conferencing a Cinch
Voice
(Dial Tone)
Conferencing
Enterprise IM
PBX Replace
√
√
N/A
Late CY2011
Lync Online
(Cloud)
√
√
√
√
Lync Server
(On-premises)
Lync user can only be ‘homed’ on-premises or online (can’t split IM/conferencing/voice).

Microsoft Office Professional Plus…
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Offers User-Driven Updates and New Server Integration Capabilities That Make It Easier for Everyone to Track, Report, and Share Vital Information

Unified Business Platform
Unified Communications
Business Intelligence
Enterprise Content Management
Collaboration
Enterprise Search
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Office 365 Provides the Best Productivity Experience Across a Multitude of Devices
Best Productivity Experience Across PC, Phone, Browser
The Cloud on Your Terms
Online Service
On-Premises

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Office 365 Provides the Best Productivity Experience Across a Multitude of Devices…Continued
Online
Hybrid
On-Premises
Office enables users get more value from servers along the journey to the cloud
Single-interface training helps manage support costs
Promote faster adoption of new capabilities through tools used every day

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Making the Comparison
Client
Server/Service
Lync Server 2010
Lync Online
Lync 2010
Share an Office application with others in one click
Unified Communications
See presence and contact others from within your shared document with IM or voice
Lync Server 2010
Lync Online
Word 2010Lync 2010
See voice mail transcripts and faxes right in your inbox
Consolidate & quickly analyze and vast amounts of data. Share & Refresh powerful BI models in SharePoint
SharePoint Server 2010
SharePoint Online
Exchange Server 2010
Exchange Online
PowerPivot for Excel add-in
Outlook 2010
Outlook 2010
Exchange Server 2010
Exchange Online
Edit the same document at the same time
SharePoint Online
Word 2010PowerPoint 2010
Use & update SharePoint documents and lists when you’re not connected
SharePoint Online
SharePoint Workspace 2010 (formerly Groove)
Collaboration
Quickly broadcast a slideshow right from within PowerPoint
SharePoint Online
PowerPoint 2010
Avoid sending sensitive mail to the wrong people with help from Mail Tips and keep security a priority with Retention Policy and Automated Policy Application
SharePoint Online
Word 2010
Enterprise Content Management
Enhance content management with smart templates that populate document metadata
Easily access rich client/server capabilities with the Backstage view in Office 2010
SharePoint Online
Office 2010

Microsoft Office 365 Summary…
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Office 365 Provides a Seamless Online Services Experience
Ad Hoc Meetings, Chat, and Real-Time Collaboration
Greatly Enhanced Office Integrations
Office Professional
Plus Licenses
Federated Identity and Better Authentication Options
True Cloud Centric Server and Client Applications

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Demonstration
To watch demonstration, please:
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Click on http://www.youtube.com/watch?v=7IE02QWw0rk
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Microsoft Office 365…
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Standard and Dedicated Versions
Standard
Dedicated
Multiple customers, one architecture
Customer needs rapid deployment
No seat limit
Cost efficiency a key focus
Single customer per architecture
Businesses greater than 5,000 seats
Optimize for 20,000+
Customer needs most server features

Number of users determine the optimal environment
Plans can change depending on the types of usage
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Both solutions support SPD and Sandboxed Code customization
Third Party components like Nintex, upload to Central Admin etc. are limited in both versions
Standard Versus Dedicated Evaluation Criteria
Users
Industry regulatory requirements can guide the decision to go dedicated
Customization
Functionality and internal usage of SharePoint dictates the choice of versions
Regulatory Requirements
Functionality

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Key Functionality Differences
Standard
Dedicated
Unavailable Features
BCS
SSO
Performance Point
Dashboards & Charts
FAST Search
Dedicated Records Center
Third Party Components like Nintex/DocWay etc.
Ability to deploy custom code/forms/solutions to Central Admin
Unavailable Features
Searching BCS Data
SSO
Performance Point
FAST Search
Dedicated Records Center
Limited Availability
BCS that can connect without SSO to REST/Web Services only(No Direct SQL access)
In-place Records Management
Approved third party components can be installed
Deploy custom code solutions to Central Admin

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User Segments: Right Features for the Right Users
Information Worker
Kiosk Worker
Low cost offering to users that do not have messaging and collaboration capabilities today
Rich feature offering that meets a users full messaging and collaboration needs
User Segment Offers: Plan K Family
500 MB mailbox
Outlook Web App only
POP support
Messaging, calendar, contacts
Forefront antivirus and anti-spam
Access to SharePoint
Site search capabilities
Office Web Apps
User Segment Offers: Plan E Family
25GB mailbox
500 MB SharePoint storage; 500 MB My Site
Client connectivity
Mobility
Lync capabilities
Exchange & SharePoint capabilities
On-premises access rights
Key
Differentiators

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Plan for All Your Employees and Retail Pricing
K Family Plans
E Family Plans
Plan E4
$27/m
Voice*
Components
Office Pro Plus
Plan E3
$24/m
Office Web Apps
Plan K2
$10/m
V.mail & Advanced Archive Capabilities
Forms, Access
Excel, & Visio Services
SharePoint Online
Kiosk
Plan K1
$4/m
Plan E2
$16/m
Office Web Apps
Exchange Online
Kiosk
Email, calendar, AV/AS, Personal Archive
Plan E1
$10/m
Collaboration Portal
Conferencing
IM & presence

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A Map Versus a Guide

About Credera … Microsoft Solutions Practice Overview …
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Credera is a Microsoft Gold Certified Partner that Utilizes a Business First Approach To Implementing Technology Solutions
Business and Technology Consulting Firm
MS Gold Certified Partner
Member of Microsoft’s SharePoint Development Advisory Council (DAC)
Microsoft’s Customer Experience Award for 2009, South Central Region
IW Competency (Microsoft’s Corporate SharePoint Certification)
Certified provider of SharePoint Deployment Planning
Established 1999
Offices in Denver, Dallas, Austin
Our Services
Management Consulting
Technology Solutions
Microsoft Solution Offerings
Custom Application Development
Enterprise Portal Design & Implementation
eCommerce
SOA & Business Process Integration
Business Intelligence & Data Warehouse
Customer Relationship Management
Client Sampling

Questions and Answers…
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Next Steps
Thank you for attending!
Please complete the evaluations.
Contact Information:
Jesus Salazar – jsalazar@credera.com
Sai Shankar – sai@credera.com
www.credera.com
Twitter: @CrederaBlog: http://blogs.credera.com/

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Demonstration
To watch demonstration, please:
Pause slideshare presentation
Click on http://www.youtube.com/watch?v=7IE02QWw0rk
When demonstration ends, return to continue slideshare presentation

Office 365 and SharePoint Online - Driving Innovation and Efficiency Through the Cloud

by Credera on Jun 06, 2011

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