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Lecturers guide myportfolio tertiary v1.2

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  • 1. 1 | P a g e Lecturers Guide Myportfolio v1.2 November 2010 Kineo (Pacific) kineo.co.nz CraigEves
  • 2. 2 | P a g e TABLE OF CONTENTS Introduction.....................................................................................................................................................................4 User administration.............................................................................................................................................................4 Add Users..........................................................................................................................................................................4 Manage Users ..................................................................................................................................................................6 Suspend Users..................................................................................................................................................................7 Exporting and importing user eportfolios...................................................................................................................7 Export formats .................................................................................................................................................................8 Importing user views......................................................................................................................................................9 Manage Institutions ............................................................................................................................................................9 Approving requests to join or inviting people to join your site ...........................................................................10 Institution Views...........................................................................................................................................................11 Institution Files .............................................................................................................................................................11 Setting up Course Groups for students to submit views ...........................................................................................11 Changing Institution Settings .....................................................................................................................................12 Sample Assessment Process.......................................................................................................................................13 1 Create Course group.................................................................................................................................................14 2 Creating Course Resources......................................................................................................................................16 3 Submitting a View to a Course Group...................................................................................................................18 4 Teacher provides feedback.....................................................................................................................................19 5 Student receives teacher feedbacK.......................................................................................................................20 Helping students create Views .......................................................................................................................................21 Create views that can be copied to help guide students ......................................................................................21 Create multipage views...............................................................................................................................................21 Adjustingimage size....................................................................................................................................................21 Video and Audio files...................................................................................................................................................22 Scanning aretefacts......................................................................................................................................................22 View layout – good practice.......................................................................................................................................22 Copying and Pasting content .....................................................................................................................................23
  • 3. 3 | P a g e Giving Access to the view ...........................................................................................................................................24 Assessing Views.................................................................................................................................................................25 Reducing Administration notifications..........................................................................................................................25 Administering Groups ......................................................................................................................................................26 Changing Group settings.............................................................................................................................................26 Administer Forums.......................................................................................................................................................26 Changing forum settings – subscriptions and selecting moderators..................................................................26 Add new Topic options................................................................................................................................................27 Subscribing to forums..................................................................................................................................................27 Site administration...........................................................................................................................................................28 Changing the look of your tertiary institute’s myportfolio (themes) .................................................................28 Other services the site administrator can provide.................................................................................................28 Technical Assistance.........................................................................................................................................................29
  • 4. 4 | P a g e INTRODUCTION Each Tertiary provider will haveat leastone Institution administrator –this will usually bethe person who registered your tertiary institute. An instituteadministrator is ableto change and add user details and changesome of the settings that apply to their tertiary institute. These options appear under the User Administration menu. The next sections will takeyou through  the common administrativetasks required  how to manage myportfolios more effectively.  how to encourage the students to use myportfolio USER ADMINISTRATION User Administration > Manage Users This is the area where you can change the rights and information of members who belong to your tertiary institute. This includes the following  Resetting password  Changingmaximum upload quotas  SuspendingUser  Changingthe expiry date of membership  Removing users from your institution  Applyingroles to members – Staff or Admin ADD USERS The firsttask you usually need to perform is to add users to the system. There are three ways that this can be done. 1 ADDING INDIVIDUAL USERS Select User Administration > Manage Users > Add User Add User – add individual usersto the system. Once added, they will be sent an e-mail informingthem of their new account, includingtheir usernameand password.They will beasked to change their password upon first login.
  • 5. 5 | P a g e Fill in the boxes with * besides them above and select Create User If there are any problems the user will notget created and you will get a message outlininghow to correct this. For example, you can’t use an email address or usernamethat has already been used. 2 BULK UPLOADING STUDENTS TO YOUR TERTIARY INSTITUTE Select Administration > Manage Users > Add Users by CSV This enables multipleusers to be added to My Portfolio usinga CSV file.Your student records system may export information from in the CSV fileformat. If this isn’tan option then you can add the information into an Excel spreadsheet and Save as a CSV fileformat. The firstrow of the spreadsheet must be includethe followingtext username, password,email,firstname,lastname You can also add optional fields such as preferredname, studentid, city. For more details on addingusers by CSV http://myportfolio.ac.nz/admin/users/uploadcsv.php
  • 6. 6 | P a g e PROBLEMS THAT CAN OCCUR WITH CSV IMPORT  The data contains unusual characters such as‘or “  The firstrow does not contain fieldnames that are not exactly as shown (no capitals,spaces,hyphens)  The user limitfor your tertiary institutehas been exceeded  The system may be overloaded if you are addinglots of users  There may be duplicated usernames or emails –these will be listed with an error message sayingwhat row of the spreadsheet filehad the problems. If there is a problem importingpleasecontact myportfolio support(see lastpagefor contact details) to help you through this. 3 STUDENTS SELF-REGISTRATION AT YOUR TERTIARY INSTITUTE User Administration > Manage Institutions > Settings – tick the Registrations Allowed box Self registration – members of your tertiary institutecan fill in a registration formand selectyour tertiary institute. Myportfolio also requires the letters from an image to be typed in for self registration to prevent spamrobots from registering also self register athttp://myportfolio.ac.nz/register.php MANAGE USERS User Search enables you to search for all users in your organisation.Results can beretrieved in a number of ways including;by firstname, lastname, clickingon initialsof firstand lastnames or by entering an email address. Once you have found the relevantuser, click on the their username to access user settings RESETTING USERS PASSWORD If a user forgets their password the user can select Password Reminder link. They can type in their username or email that they registered under and they will get an email tellingthem their login details. If the user is unableto access their email the admin can reset their password User Administration > Manage Users >User Search Click on the Username link Type the new password in the Reset password box – You may also wish to type in Force password change on next login box
  • 7. 7 | P a g e You will also need to inform the user of their new password. CHANGING USERS MAXIMUM FILE STORAGE SIZE User Administration > Manage Users >User Search Click on the Username link By default the maximum filestorage for each user is 1 Gigabyte. This should usually beenough – if a student is uploadingvideo or graphics then suggest that users  hosts these at another siteeg youtube or photobucket.  uses filecompression to reduce filesizeof multimedia files SUSPEND USERS WhilstMy Portfolio provides a securepersonal learningenvironment, any system with discussion forums and other social networkingfunctionality can beopen to misuse.To tie in with your own local user policies and expected codes of conductfor students and staff,My Portfolio has the facility to suspend and, ultimately, remove users from the system in cases of repeated misuse. Whilstin User Search, selectrelevant user and a Suspend User box becomes visible.Here you can explain why the user has been suspended and when their accountwill bereactivated. This message will appear on their next attempt to login. Go to Suspended Users for a listof users pending removal (for repeated misuse) or reinstatement to the system. Note – This suspension and removal procedure should also befollowed if you wish to remove users from My Portfolio who were incorrectly added - rather than selectingremove from the bottom of the user’s screen. EXPORTING AND IMPORTING USER EPORTFOLIOS
  • 8. 8 | P a g e This option lets users savetheir eportfolio so they can use it at another placeof learningand helps supportlife longlearning. Select My Portfolio > Export EXPORT FORMATS STANDALONE HTML WEBSITE Select this if you arenot going to be usingmahara or a LEAP2A eportfolio system in the future or the site that has your portfolio. Select Generate Export A zip filewill begenerated called mahara-export-html-user#######.zip This filewill contain all of the folders and files fromyour view with navigation to pages also created. To view your eportfolio files in your web browser – unzip the mahara export file(usually doneby double clickingthefile) and open the index.html file. LEAP2A This is a standard specification for eportfolios thatwas developed with other eportfolio systems to enable information to be shared between eportfolio systems.Its purpose is to represent information that an individual creates or controls,the LEAP2A standard is stableand is also ableto be extended. Choose LEAP2A if you want to export this to another eportfolio system that supports this.Click on other LEAP2A compliant systems link to see the other eportfolio systems that support this standard. Select Just some of my Views if you don’t want to export all your views
  • 9. 9 | P a g e There is a preview of the view in caseyou are not surewhat the view looks like. IMPORTING USER VIEWS User Administration > Manage Users > Add User The option to import a LEAP2A fileis only availableto instituteadministrators.The name and email details will be imported plus all of the files that have been used for the views. Select the Upload LEAP2A File and then Browse and locatethe eportfolio filethat has been exported. Select Create User MANAGE INSTITUTIONS Select User Administration > Manage Institutions This will letyou assign peopleto roles of staff or administrators so they can set up coursegroups and administer users. This menu is only availableto institute administrators.
  • 10. 10 | P a g e CHANGING SETTINGS FOR YOUR TERTIARY INSTITUTE Select Settings Options under this areto  change the name  change when myportfolio will be suspended  Change whether people can self register at your tertiary institute  Change the look of theme of your site – there aredefault themes that can be customised. APPROVING REQUESTS TO JOIN OR INVITING PEOPLE TO JOIN YOUR SITE Myportfolio users can request to join your tertiary institute and allowthem to add an eportfolio to your site. User administration > Manage Institutions > Members Alumni institute When students leaveyour institute the institutemay no longer need to pay for the hostingof their portfolio but the student may wish to keep their eportfolio as evidence of their learning.One soluti on is for the student to export their eportfolio as a website or LEAP2A standard and then import the fileinto the new eportfolio system that they areusing. Another way to achievethis is for the tertiary instituteto create an Alumni institute for students when they leave the tertiary institute and students to request membership of this.This way students will retain their eportfolios and current students and old students will not get mixed up. Select users on the left hand sideand move to the righthand sidewith the  button When you have moved all of the members over to the right hand column select Add members or Decline requests You can usethe same process of selectingInstitution Staff and Institution Administrators.
  • 11. 11 | P a g e Manage institutions allows you to configure how the site looks to users and to assign accesspermissionsto users. Institution settings – here you can edit aspects of how the siteappears to users,such as display name,self registration facility and locked fields.Locked fields areprofilefields thatcan’t be edited by the account owner. Typically this would befirstname, lastname and email address,but you could add other fields such as student ID. Institution members, staff and administrators – when you add users to My Portfolio they will,by default, be Institution Members. Here you can change those roles,for example to give any teaching colleagues Staff permissions.You can also add colleagues as extra Administrators. For exampleto make Institution Members Institution Staff, click on Institution Staff and move names from the left hand box to the right, usingthe arrow buttons, then Click Submit. When you have finished,or wish to use My Portfolio for your own teachingor personal development purposes,click on Return to site. INSTITUTION VIEWS It is possibleto Create a view that can be copied – when you allow a view to be copied there is also an option to Copy this to all new members of your tertiaryinstitute. Making a View that is ableto be copied can assist students with what their view should look likeand the contents of it contain.This view can contain general resources in how to sue myportfolio in your tertiary institute. Manage Institutions > Views > Edit View access INSTITUTION FILES Manage Institutions > Files This is where you can includefiles thatcan be included in the Institution views . SETTING UP COURSE GROUPS FOR STUDENTS TO SUBMIT VIEWS Administrator or Site staff roles areableto create coursegroups.. Users can submittheir views to the course group . Once a student submits their view the student cannot change their view until their teacher has released the view. It is also possibleto shareviews and files with other members of the group. This can help enable group projects,sharingof files amongstteachers , the use of a view that can be copied by members of the group to help provide guidanceon the assessmentrequirements.
  • 12. 12 | P a g e Note An eportfolios main purposeis to document informal learningsuch as work experience, interests, talents, performances. Formal assessments aresuitablefor capturingwith a learningmanagement systems CHANGING INSTITUTION SETTINGS User Administration > Manage Institutions This lets the institute administrator changethe name that is displayed for the institute. Registration Allowed is by default set to off . This means that non members cannotregister as a member of your institute. There is also an option defaultmembership period – by default this is setto no end date. You can set this to the maximum date that someone will be at your institute before they are deleted. Users will get a reminder email before they are deleted. There is also an option to change the theme for your institution – there are some standard themes that can be modified with your graphic and colour choices.
  • 13. 13 | P a g e SAMPLE ASSESSMENT PROCESS 1 Create course group •Either Course Invite group •Teacher uses find Friend, request friendship •student accepts friendship •teacher invites to group •student accepts invitation • or, Course Request group •student finds group and requests to be a member 2 Create assessment resources •Teacher • Create assessmentview for student guidance •makes view copyable •Creates teacher resources for coursegroup and gives access to other teachers •Student •Copies assessmentview 3 students submit assessment •Student •creates view from scratch or copies view •may create a group and a group view if group work is required for assessment •Submit s view to course group 4 teacher provides feedback •Teacher •receives notification of view submission •Clicks on the link to go to submitted view •Clicks on the feedback link •may attach files to help •may releaseview if view can be resubmitted 5 student receives feedback •Student •provides feedback to feedback from teacher •modifies their view when their view is released •submits again if allowed •saves view, gives other access or modifies
  • 14. 14 | P a g e 1 CREATE COURSE GROUP The Groups tab is the area in which you can begin to make contactwith other My Portfolio users and search for friends and Groups of interest to you. A Group is an onlinecommunity comprisingselected or invited My Portfolio users.Groups can be used to develop and supportlearningand social activity in a social networkingenvironment. Group Membership Types include You may create as many Groups as you wish. To create a Group go to My Groups and selectCreate Group. From the Group Membership type select preferred Group from the drop down box. CONTROLLED OR REQUEST MEMBERSHIP REQUESTING MEMBERSHIP OF A GROUP Groups >Find groups
  • 15. 15 | P a g e Click Request to join this group link or Join this group if this is nota courserequest group TO ACCEPT A REQUEST TO JOIN GROUP Locate the group there will be a link called requests with the number of requests next to itif anyone has requested membership of the coursegroup. select Requests Select Add member name You should seethe member details under the Members tab of your group. Note - only staff and site/institutional administrators can create Course Groups CONTROLLED – This lets the teacher choosethe students they want in their coursegroup – This process can be quite time consumingas you need to Find the user , with Find Friends – request friendship ,
  • 16. 16 | P a g e – student accepts friendship ,  teacher clicks on their user profile,  select the group to invite to,  send inviteand Invitethem to the group  student accepts invitation and becomes member of the group. Note - You may also receiveinvites to join Groups from students and colleagues,or be added to a Group by fellowstaff members. REQUEST MEMBERSHIP – This is a simpler way for teachers to add students to a coursegroup , where Select Groups > Find Groups Groups I’m not in Request to join this group The teacher will receivea notification of the request to join the group. All Groups which you own will appear as a liston the top rightof your screen when you login.All Groups in which you are a member can be viewed at the My Groups tab. 2 CREATING COURSE RESOURCES Teachers can create views at the following levels and allowthe view to be copied.When a view is copied all of the files associated with the view areable to be accessed.  Institute level User Administration >Manage Institutions > Views > Create view This will allowyou to use files uploaded to the Institute filespace User Administration >Manage Institutions > File When you get to step Three – Access.You can select Allowcopying and also chooseto have this view copied for new institute members.
  • 17. 17 | P a g e Course groups also allowthe group admin to select the roles of group members or admin.  Group level Groups > select course group >Views Only members of coursegroups who arein the Tutors and Admin role areableto create group views  Group level files Groups > select course group >Files Upload file You can choosewho can View, Edit and Publish this file Groups > select course group >Files >Edit
  • 18. 18 | P a g e  Individual level Every myportfolio user also have their own filerepository – the files can be used in user views which can be made copyable 3 SUBMITTING A VIEW TO A COURSE GROUP A View is an ideal way of preparingwork for assessmentor as evidence of continuingprofessional development. If you are an owner or tutor in a Course Group, you can use the submit View process to help manage and mark students’ assessed activities Select My Portfolio > My Views > Edit View access > Submit this View to A message will come up warningyou that you can’t edit the View once submitted Select Yes to Submit this
  • 19. 19 | P a g e 4 TEACHER PROVIDES FEEDBACK The tutor will get a notification of a Group message to say that a view has been submitted. Change your notification preferences to get this by email or activity log Click on the view link above this will open the view click on the More link Select the Place feedback link atthe bottom of the view This will giveyou the opportunity to attach a fileor use the editor Students will receivenotification of feedback on their view When the view is opened by the student the teacher feedback will bevisible.
  • 20. 20 | P a g e Public feedback If Make Public is selected for feedback on a view then everyone who has access to the view is ableto see the feedback. If this is not selected then only the view owner will beableto see the feedback RELEASING VIEWS This is only availableto group tutors or admin Groups > Select Group name > About tab Click on the view link under the Views submitted to this group heading. Select Release View button 5 STUDENT RECEIVES TEACHER FEEDBACK Select Settings > Notifications >Feedback or look in the Unread messages block on the home page(depending on your preferences for receivingnotifications) This will showyour feedback , click on the More… link atthe bottom – this will takeyou to your submitted view.
  • 21. 21 | P a g e Move to the bottom of the submitted view – this will showyour feedback. Select Place feedback link to open up the editor and then click on the Placefeedback button when this is completed. HELPING STUDENTS CREATE VIEWS CREATE VIEWS THAT CAN BE COPIED TO HELP GUIDE STUDENTS To enablestudents to understand what the expected content and layoutof a view should be. itis good practiceto create a view that can be copied by students that have the blocks required and described the content that should go into the blocks. If there are any images or files in the view the files will also becopied My Portfolio > My Views > Create a View (or Edit this View for a view that already exists) Allow copying Add the students that you want to copy your view Edit view access – (itis a good idea to create a group for these students and then add the group to the View Access) Students will beableto copy the View by selecting MyPortfolio > My Views > Copy View and selectingthis view. The view name will havethe words Copy of added to the startof the view – this can be changed if required. CREATE MULTIPAGE VIEWS Sometimes a student’s view will contain a lotof content which extends over a screen, To make the content easier to navigateit is possibleto link views together with a text box that is used to link to the other views. To do this create a Text Box block under General tab in each view with Link URL to the other views. Type in the description of the view, click on the Insert/edit Link icon in the text box editor. Copy the URL of the view by right clickingon the view and selecting Copy Link Location and then pastingthis into the Insert/edit Link box. Copy the text box and position this in the same location on the other view pages to make this consistent. ADJUSTING IMAGE SIZE Some of students photos will come from cameras,the images may need to be resized and the picturequality reduced to enable the graphics to be quickly seen by viewers of the portfolio.
  • 22. 22 | P a g e This will requirea photo editing program which will enableyou to reduce the picturequality.You should aim to get a filesizeof less than 100 kb – most digital cameras produceimagesizes of over 1000kb or 1 megabyte and save in JPG format. The photo editing program may have a saveas web image or picture quality option which will create smaller files.Some photo editing programs allowyou to convert several images at once to a specified size. Some free photo editing software includes irfranview(www.ifranview.com), GIMP (www.gimp.org) There are a largenumber of formats for graphics –common formats includeJPG, PNG,GIF.BMP which are supported by myportfolio – you will need to convert these to a format that is supported by myportfolio. VIDEO AND AUDIO FILES Again there are lots of formats for these and all formats arenot able to played in every browser. The types of files thatare ableto be uploaded into myportfolio include  AVI Video File  FLV Flash movie  MP3 Audio File  MP4 Video File  MPEG Movie  Quicktime Movie  SWF Flash movie  WMV Video File Some of these formats are proprietary and require the user to have a certain player software. For greatest compatibility usethe FLV Flash movieformat – this creates movies that aresmall in sizethat can be played on most common browsers. Some of the other fileformat can only be played usingspecific players. You may need to use a video or sound editingprogram to create files thatare an acceptablesize, quality and format. There are a range of resources that areavailableto be copied and used for educational purposes .these are known as OER resources For more information go to http://oerwiki.iiep- unesco.org/index.php?title=Repositories SCANNING ARETEFACTS Student may need to scan hand written notes or pictures – this will requireaccess to a scanner.Use a setting that is appropriateto the screen resolution.Screen resolutions are96dpi so scanning an imageat any more than this resolution will notbe viewableon the screen. Scanningata lower resolution will also takeshorter time to scan.If you can setup a scanner with these settings saved itwill saveyou time. If scanningstill havesome issues you can take a picture of the item – this is good for objects that are difficult to scan or where a scanner is not available,takingpictures also saves time. VIEW LAYOUT – GOOD PRACTICE
  • 23. 23 | P a g e Views design is similar to web page design where there are lots of different ways that pages can be designed with common guidelines on what makes a good web page design.  View title – describes content of the view accurately and concisely  Headings used to describecontent – larger font size and/or bold – consistently applied  Multimedia content – resized to fitview content, filesizeappropriatefor web viewing, good quality, have a clear purpose- uselabels  Text is easy to read – good use of white space,use concisesentence structure, is appropriatefor audience, uses columns to make text easier to read (aimfor no more than 10 words across for large sections of text), is consistently applied  Uses colour effectively – has good contrastso text is easy to read, text colour is limited to three, complement each other, is used consistently throughout the view  Content – up to date, well organized, contains no typographical or grammatical errors  Navigation – easy to find content, hyperlinks used effectively – no broken links and clearly labeled  Accessibility –includedescriptionsof the multimedia filein casepeople aren’t ableto view the images.  Searchability –encourage students to add tags for their artifacts –this makes them easier to find to be reused in other views. COPYING AND PASTING CONTENT If you areusingtext boxes to create content – there is an editor that allows you to format your text. It is also possibleto copy and paste html code into the editor modify appearance.(select the HTML button). You will need to know a bitabout HTML tags to modify this. If the content is in a Word processor you can copy this and then Pasteinto the editor – in most cases the extra html code will bedeleted, to check this has been done selectthe HTML button in the editor If you have images in your word processed document you will need to savethese images as a separatefile usingan image editing programsuch as Gimp or IrfanView.You can then upload these images into your file area. To includethis imagein a text box - Right click on the image filein My Portfolio > My Files , Select Copy Link Location Select My Portfolio > My Views > Edit this View Select General tab > Text Box Select the Insert/Editimage icon below. In the Image URL box press CTRL + V
  • 24. 24 | P a g e You can fill in theother fields depending on your requirements. Continue typing in text and select Save . GIVING ACCESS TO THE VIEW The view author controls who and when their view is ableto be accessed. Views can also besubmitted to coursegroups by group members with Secret URL MyPortfolio > My Views > Edit View access > Add Secret URL Students may want to give access to other Internet users who arenot registered with myportfolio – for example parent may want to see their child’s work but not want to create a myportfolio account. A secret URL can be created for a view - this URL can be copied and pasted into an email.
  • 25. 25 | P a g e Dates that the view is visiblefor can also beincluded in the From and To: box above. The person who has access to the view is ableto Place Feedback on the view if they want to Note An administrator isnotableto give access to a student’s view – only the view creator is ableto give access to others. ASSESSING VIEWS Views can be used to show a student’s evidence of learningto an employer, teacher or for self reflection. In the caseof a tertiary trainingprovider they can be used to assess informal learning.Informal learningis learningthatoccurs outsideof learninginstitutes by doingan activity and adoptingor adaptingwhat you have learnt. The adaptingand adoptingby students can be shown in student blogs a discussion forumor contact with a mentor. .It is estimated informal learningmakes up around 70% of workplacelearning. Videos arealso good to show that a student is ableto achieve a practical task and also adaptor adopt based the tasks accordingto what is happening. eportfolio’s aregood for documenting informal learning –formal learningis ableto be assessed usingLearning Management Systems. REDUCING ADMINISTRATION NOTIFICATIONS Settings > Activity Preferences As administrator you may get overloaded with notifications when something is changed in myportfolio.It is possibleto change the way notifications aredelivered for the followingareas.  System message *  Message from other users *  Feedback *  Watchlist*  New view access *  Institution message*  New forum post *  Group message *  Contact us  Objectionablecontent  Repeat virus upload  Virus flagrelease The settings you prefer depend on your usage of myportfolio - messages that you don’t want to miss are better to be delivered by email.If there are too many messages then you should consider usingtheemail digest which group together notifications every 24 hours and emails these. Messages that are not importantcan be saved into an Activity log – the message will appear as an unread message alongsideyour name. Click on the link.
  • 26. 26 | P a g e ADMINISTERING GROUPS All users on myportfolio areable to create Groups. Only Administrators areableto create Public Groups that areable to be seen by non users of Myportfolio.. Non myportfolio users will beableto see the members and forum discussionsbutwill notbe ableto post messages or view users profiles. There are a number of ways that members can join groups including  Open membership - any user can join  Request – a user has to request membership and this is accepted or declined by the group admin  Invite Only – users need to be invited to join the group  Controlled membership – this is only availableto institute admins and staff.Group admins arethe only people who are ableto add and remove people from this type of group. Groups are useful to enablepeople with similar interests to work together, sharefiles and communicatewith each other. There are also Course groups that can be set up to allowviews to be submitted as discussed above. CHANGING GROUP SETTINGS Each group created has an area for storingGroup views, Group files and forums.To enable group members to work together to produce a group view and to discusscommon interests. Group admins areableto change the group type , Group Name, change membership, and delete the group altogether. When you create a group view all Group members are automatically given access to the view – you can add others to the view. Group Views have a reduced number of blocks thatare available –they do not have the Profileand Resume blocks as these blocks arelinked to an individual user. ADMINISTER FORUMS Groups > My Groups Select the Group , select Forums tab, Edit > Settings When each group is created a forum for the group is automatically created called General Discussion. CHANGING FORUM SETTINGS – SUBSCRIPTIONS AND SELECTING MODERATORS Each group forum can have the settings below changed. If you want to make sure that students get postings to the forum by email then select Yes for automatically subscribingusers to the forum. Students will havethe option of unsubscribingto the forum at any time if they want to. The email will havea link to reply to the post and also to unsubscribeto the forum. It may be a good idea to create a forum for a course group for important announcements and make this automatic subscribeusers to this forum and only let moderators ableto create new topics.
  • 27. 27 | P a g e The group administrator can also changethe group type, roleof a member, delete the group. As moderator you should try and make users followacceptablebehavior,actively participateand lead discussions.You areableto edit others postings as well as your own ADD NEW TOPIC OPTIONS Groups > My Groups Select the Group , select Forums tab Select New topic button The group admin and forum Moderator has the option to make a topic Sticky or Closed Sticky topics should be chosen for important topics – these will remain atthe top of the topic list. Closed topics can be viewed by all group members but only replied to by moderators. could be chosen for teachers to discuss resources such as markingschedules or discussassessments that you don’t want students to see. Try and keep on top of these by deleting or markingtheses as read. SUBSCRIBING TO FORUMS
  • 28. 28 | P a g e Groups > select group name > Forums > Subscribe Forums can be subscribed to which means you will get a notification any time a new post is made to the forum. If you have chosen to receive notifications by email Settings> Activity preferences> New forum post > Email You will receivean email with the contents of the forum postingand a link Reply to post online and a link to Unsubscribe from this forum. Remember you do not have to answer every forum posting – if students rely on you to do this then this may constrain open discussionsand also increaseyour workload. SITE ADMINISTRATION Myportfolio hosts over 150 schools in New Zealand,there is also a myportfolio.ac.nzsitefor over 20 tertiary providers in New Zealand As well as a tertiary instituteadministrator there is a myportfolio siteadministrator who is ableto change some options for the overall site. CHANGING THE LOOK OF YOUR TERTIARY INSTITUTE’S MYPORTFOLIO (THEMES) User Administration > Manage institutions > Settings Select the defaultTheme from the drop down list –you can use this as a basis for a new theme. It is possibleto customize the appearanceof a tertiary institute’s myportfolio page – you can includeyour logo and apply a colour scheme. You will need to contact myportfolio support to discussthechanges required and they will provideyou with an estimate of how much this will cost. OTHER SERVICES THE SITE ADMINISTRATOR CAN PROVIDE  logging in as another user to help trouble shooting  Deleting a user or institute  Moving a users eportfolio from one tertiary instituteto another  Setting up another Institute – for example an alumni institutefor students who have left your tertiary institutebut still wantto retain their eportfolios  Exporting and Importing to other eportfolio systems – any user can export selected views as a standalonewebsite or LEAP2A eportfolio standard. Administrators can Importviews through User Administration >Manage Users > Add User select Upload LEAP2A File  Integrating with the Moodle Learning Management system with singlesignon and sharingof data between the two systems.  Installation of plugins or customization of plugins  Increasingthemaximum number of users for your tertiary institute  Training  Reporting and trackingbugs  Requesting features
  • 29. 29 | P a g e TECHNICAL ASSISTANCE If you requireany technical assistancein usingMy Portfolio take a look atthe onlinevideo tutorials at http://myportfolio.ac.nz and remember to usethe Contextual help throughout the site, wherever you see this symbol For an overview of the features of Mahara,the software which powers My Portfolio,watch this shortvideo http://www.scivee.tv/node/6372 If you areunableto find the answer to your query Contact us at support@myportfolio.ac.nz ph 04 801 6683 or 0800 801 668