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Ethics with a Mobile Office

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Louisiana Solo and Small Firm Conference - Taking Your Office With You Ethically and Professionally …

Louisiana Solo and Small Firm Conference - Taking Your Office With You Ethically and Professionally
Craig Bayer, Garret Laborde, Tony LaVerde
LSBA Solo and Small Firm 2009

Published in: Technology
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  • 1. Essential Small firm Technology Taking Your Office With You Ethically and Professionally Tony LaVerde Garrett Laborde Craig Bayer
  • 2. OVERVIEW • Wifi and Security • VOIP • Smartphones • Online Backups • Laptops and Tablets • Instant Messaging • Remote Access • The Cloud (Hosted Solutions)
  • 3. NOTEBOOK Speed RAM Sound Monitors CD-ROM Hard Drive Network Card Weight/Size Price Brand
  • 4. TABLET PC’s
  • 5. WIFI NETWORKING CONFIGURATIONS 802.11g is most common type , comes installed on many laptops 802.11n (“Pre-N”) is the system to buy when it becomes formally available May have problems running network applications COST WAP - $10 to $750 WiFi PC Access - $5 to $100 Wireless Print Servers - $50 to 300
  • 6. WIFI SECURITY TIPS  Activate “WEP”  Wired Equivalency Privacy  Not 100% secure but is far better than doing nothing  Choose 128 bit WEP if available (v. 40 bit WEP)  Turn OFF “SSID Broadcasting”  Your WAP is less visible  MAC Address limiting - only authorized users allowed  Use firewalls  Networked hardware firewalls  Software firewalls  ZoneAlarm Pro  Norton Internet Security
  • 7. HANDHELD DEVICES ●BlackBerry ●Smartphones ● Palm ● Pocket PC/Windows Mobile) ●Apple iPhone ●Pricing ● Anywhere from $200 to $600 depending on the cell service provider and available rebates
  • 8. HANDHELD FEATURES ▸ Speaker Phone ▸ Bluetooth 2.0 ▸ GPS ▸ WiFi ▸ Email ▸ Texting ▸ Adobe ▸ Bluetooth 2.0 ▸ Backup Software
  • 9. LEGAL SPECIFIC SOFTWARE ●WHY? ● Gather critical file Information from anywhere ● Be able to tell the Judge when you are free ● Bill for cell phone and email calls from your Smartphone ●VENDORS ● PCLaw TE ● Amicus Mobile ● AirTime ● Worldox Web ● TimeMatters
  • 10. CELL PHONE SECURITY BLUETOOTH  Anyone within 30-100 feet of you can access your phone Turn off in public places or  Set to “Non-Discoverable” state  WIPING DEVICES You need to be able to destroy all information on your handheld if you lose it
  • 11. PORTABLE SCANNER ● USB Powered ● Light ● Small Footprint Fujitsu ScanSnap S300 ● Holds around 10 Sheets
  • 12. VOIP Soft phone can run from laptop  Clients cannot tell where you are  Easy to setup multiple offices  Avoid Katrina Like Problems  Cheap!!! 
  • 13. SKYPE Skype to Skype calls are free  Cheap Long Distance  Decent Quality  Can be used on a SmartPhone 
  • 14. USB Hard Drive ● Tape vs USB ● Easy to Restore ● Rugged ● Used with Small Business Server ● Test Restore (2) Lacie 160GB: $250
  • 15. On Line Backup ● Easy to Setup ● Cost Effective ● Easy to Restore ● Accessible from Anywhere ● Server and Workstation ● Data is Offsite
  • 16. ACCESSORIES Batteries Cameras Web Blue tooth Mouse   Headphones Maps Travel Weather
  • 17. REMOTE CONNECTIONS Remote Web Workplace  Outlook Web Access  VPN  Remote Desktop (Terminal Services)  Citrix  The Remote Web Workplace is a feature of Microsoft's Windows Small Business Server and the yet-to-  be-released midsize business-focused product, Windows Essential Business Server, which enables pre- created users to log in to a front-end network-facing interface of the small business server. Outlook Web Access (OWA) is a webmail service of Microsoft Exchange Server 5.0 and later, originally  called Exchange Web Connect (EWC). The web interface of Outlook Web Access resembles the interface in Microsoft Outlook. Outlook Web Access comes as a part of Microsoft Exchange Server 2007 and previous versions of Exchange.
  • 18. PhoneTag
  • 19. OCS 2007 and Office Communicator
  • 20. Secure Instant Messaging
  • 21. Group/Conference Instant Messaging
  • 22. Collaboration Software FolderShare  Groove 
  • 23. WEB DICTATION • NCH SwiftSound Express • NU Dictate • Web Dictate PCLaw: $1630
  • 24. Thank You For Listening! Gulf Coast Technology Center www.gulfltc.org Tony LaVerde Garrett Laborde glaborde@lawot.com Craig Bayer Cbayer@lawot.com

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