Louisiana Solo and Small Firm 2011: 5K, 10K, 25K Law Firm

5k, 10k, 25k Law Firm Craig Bayer (Cbayer@lawot.com) Louisiana Solo and Small Firm Conference

Firm Size 5K Law Firm ● 1 Attorney and 1 Assistant 10K Law Firm ● 2 Attorneys and 2 Assistants 25k Law Firm ● 5 Attorneys and 5 Assistants

Small Business Server ● Microsoft Exchange (Get Hosted) ● Automatic Patching ● Fax Server ● SQL 2005 (Premium Edition) ● Backup Solution ● Outlook 2007 to all Users ● Monitoring Reports ● Access to Workstation And Data Remotely ● Cheaper then Server 2008 ● Included in the Price of Server

Server ● Choose over Workstation ● Choose 64-bit Operating System ● 8GB Ram (At Least) ● Redundant Systems ● Raid 5 Configuration (3 Drives) ● Harder to Setup ● Must have Warranty PowerEdge 2900: $2500

ANTI-VIRUS ● Trend Micro Client Server Messaging ▸ www.trendmicro.com ▸ Includes anti-virus, anti-spam, anti-spyware ▸ Available in small office and “Corporate” editions ● Norton Anti-Virus www.symantec.com Buy corporate not Internet Security ● McAfee VirusScan: www.mcafee.com ● Microsoft Security Essentials: http://www.microsoft.com/Security_Essentials/ TrendMicro: $330

DESKTOP PC ● Intel Core 2 Duo ● Windows 7 Professional ● 4GB RAM ● 20 Inch Wide Monitor ● DVD-ROM ● 80 GB 7200 RPM SATA 3 ● 3 Year Warranty ● Office Starter Kit Dell OptiPlex 360: $700

NOTEBOOK ● Intel Core 2 Duo ● 4GB RAM ● DVD-ROM ● Encrypted Drive ● Bluetooth ● Weight/Size ● 9 Cell Battery ● Docking Station Dell Latitude E5500: $1200

LASERJET PRINTERS
Networkable
Multiple Trays
LaserJet 1130N: $150

Desktop Scanner
50 Sheets
Duplex
Adobe 9.0 Standard
ABBYY Fine Reader
Scan to Word
Fujitsu ScanSnap S1500: $400

Switch
Gigabit
No Daisy Chains
Cat 5 or 6
Most Critical Piece of Hardware
Need POE (Power over the Ethernet)
PowerConnect 3524P Gigabyte Switch: $715

Backups
Tape vs. USB, Use USB
Have an Online Backup as well
Test Restore at least once a month

USB Travel Hard Drive
Rugged and Portable
Have 2 and rotate them offsite
Lacie 1TB: $140

2GB of Storage is Free
When you add a File to DropBox, it adds it to all other computers you are shared to.
You can have your Time Exports and Imports go into DropBox so you don’t have to use email.
DropBox’s stores versions and deleted copies of documents for up to 30 days.
www.dropbox.com
DropBox

SOFTWARE ▸ Bundled Software ▸ Adobe ▸ Billing/Accounting Software ▸ Case management Software ▸ Document management System ▸ Dictation ▸ Antivirus software

BUNDLED SOFTWARE
Microsoft Office Starter – Outlook, Excel, and Word, Adobe Standard (docx v doc)
Adobe Acrobat 9 Standard Edition
Corel WordPerfect X4 Suite
Less costly to buy OEM version separately with any new PC systems

ADOBE ● Pro allows Bates Stamping Upgrade to Pro: $159 Best Adobe Blog: http://blogs.adobe.com/acrolaw

BILLING & ACCOUNTING SOFTWARE ● Most packages are becoming integrated. ● Timeslips requires you to also have an accounting package like Quickbooks or Peachtree. ● PCLaw, Tabs 3, Juris, and Billing Matters have billing and accounting functions. ● Legal specific accounting software makes it hard to commit malpractice

PRACTICE MANAGEMENT SOFTWARE ● Combines ▸ calendaring/docketing ▸ tickler functions ▸ case information tracking, ▸ address book functionality ▸ conflict of interest searching, ▸ document assembly capabilities ▸ Palm and laptop portability ● Turn wasted time looking for case info and documents into billable time ● Avoid malpractice ● Look at Amicus Attorney, TimeMatters, PracticeMaster, PCLaw and Clio ● Don’t Practice Law Without One!

DOCUMENT MANAGEMENT SYSTEMS
● Opened Ended vs. Close Ended

● Most Practice Management Software include an Open Ended DMS
PCLaw is Open
Worldox is Closed

DMS – Closed

DMS – Open

Pricing

5k Office ▸ 1 Laptop ($1300) ▸ 1 Desktop ($700) ▸ S1500 Scanner ($400) ▸ 1 Printer ($150) ▸ Hosted Exchange ($300) ▸ Router ($100) ▸ DropBox ($120) ▸ PCLaw ($1500) TOTAL = $4570

10k Office ▸ 2 Laptop ($2400) ▸ 2 Desktop ($1400) ▸ 2 S1500 Scanner ($800) ▸ 1 Server ($2500) ▸ 1 POE Switch ($350) ▸ 1 Firewall ($350) ▸ 1 Printer ($150) ▸ 2 Lacie 1TB ($280) ▸ PCLaw ($2500) TOTAL = $10,750

25k Office ▸ 5 Laptop ($6000) ▸ 5 Desktop ($3500) ▸ 5 S1500 Scanner ($2500) ▸ 1 Server ($2500) ▸ 1 POE Switch ($715) ▸ 1 Firewall ($500) ▸ 2 Printers ($300) ▸ Hosted Exchange ($600) ▸ PCLaw ($5000) ▸ Worldox ($4750) TOTAL = $26,365

Thank You For Listening! Law Office Technology www.lawot.com Craig Bayer (Cbayer@lawot.com)

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Louisiana Solo and Small Firm 2011: 5K, 10K, 25K Law Firm

by Law Office Technology on Feb 22, 2011

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Louisiana Solo and Small Firm 2011: 5K, 10K, 25K Law Firm — Presentation Transcript