Louisiana Solo and Small Firm 2011: 5K, 10K, 25K Law Firm

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Total Technology Costs for a 1 Attorney, 2 Attorney and 5 Attorney Law Firms

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  • SharePoint has been stripped out of 2008
  • ● Speed : Dual or Quad Core Xeon Processor ● RAM : 8GB at Least ● CD-ROM : Get a DVD Drive for faster installs ● Hard Drive : Raid 5 Configuration. A Hard Drive can fail and you will not lose all data, Higher RPM is Better ● Operating System: Small Business Server 2008, Standard or Professional 64byte ● Network Card : 2 Network Cards ● Price : $2000 to $3000 ● Brand : HP and Dell ● Service Contract : 3 Years Next Day Parts
  • Do not buy single user copies of Antivirus Software or bundled with workstation because the virus definition expirations will overlap and someone will forget and then you will get a virus. TrendMicro is the better then symantec and the 5 user edition costs $330 and is good for 2 years of virus definitions, which comes down $33
  • Speed : Pentium Core 2 Duo or Athlon X2 Series ● RAM : 2 Gb (Needed for Vista readiness) ● Sound: for VR use a USB headset ● Monitors : 19-22” LCD flat panel (wide-mode preferred) ● CD-ROM : Must have a DVD Drive. CD-Writer/DVD reader (but at least one PC with a DVD-writer, if not all of them) ● Hard Drive : 80 Gb SATA II if LAN station, 120-500 GB if standalone system (10,000 rpm is best) ● Operating System: Windows 7 Proffesional ● Network Card : 10/100/1000 wired ● Price : $900-$1500 ● Brand : Whatever works for you! HP and Dell or the industry leaders. Buy the business line, instead of the home line. ● Service Contract : 3 Years Next Day Parts ● Software : Microsoft Office Basic 2007 (Excel, Word, and Outlook and Adobe 9.0 Standard)
  • Speed : T2300 t0 T7400 Intel Core 2 Duo or Athlon X2 ● RAM : 1-2 GB (more RAM extends battery life!) ● Sound: You have little choice in this (use a USB headset for best voice recognition results! Look at Telex and Plantronics) ● Monitors : 14-15“ widemode (careful with UXGA - tiny characters! – also wide is good!) ● CD-ROM : DVD/Writer / CD-Writer ● Hard Drive : Make sure you can encrypt the drive ● Network Card : Built-in 10/100/1000 and 802.11g wireless ● Weight/Size : A personal decision ● Price : $900-$2400 ● Brand : No Generics! First tier vendors like Lenovo, Dell, HP
  • Type : Laser printer (black & white) is better than color inkjet for office use and much less costly to operate RAM : 64 Mb preferred (more is better) Speed : At least 15 pages per minute (faster is better!) Networking : It should be a networked printer Paper Handling : Less flexibility than standard laser printers – a second tray is a must Model Suggestions : Dell 1720DN, HP Laserjet 3390 or Color 2840, Brother MFC-9800 Price : $300-$900 Putting a Printer at ever desk encourages people to print. If you want a paperless office put a scanner at every desk and have a couple of networked printers.
  • Putting a Printer at ever desk encourages people to print. If you want a paperless office put a scanner at every desk and have a couple of networked printers. http://www.newegg.com
  • Offsite : Make sure you keep a copy of your data offsite. Test Restore: You should always Test Restore your Data at least once a month. Good firms do this!
  • Software is the fuel that drives your law office system. You should have the following applications to run your practice: ● Software: ▸ One or both office suites and Adobe Acrobat or other PDF Writer ▸ Billing/accounting software ▸ A Case management system ▸ A document management system ▸ E-mail software and a web browser(s) ▸ Internet access for research ▸ Data backup, security and anti- virus software
  • Software to Bundle : Microsoft Office - Ver. 2007 Small Business Edition best for most firms since it comes with PowerPoint Least costly way to acquire Microsoft Office is “bundled” “ Professional” adds Access and FrontPage 2003 “ Basic” is Word, Excel, Outlook and Adobe Standard. Look for bundling of Adobe Acrobat 9 Standard Edition - it’s a necessity today and runs $220 - $275 if bought separately – then upgrade to Pro which adds Bates stamping Actual Acrobat is the best bet for creating PDFs because of its standardized security Dell effectively includes it free when you get a Microsoft Office version on Latitude and Optiplex systems Second Best – NitroPDF (www.nitropdf) - about $99 per PC Corel WordPerfect X4 Suite Can be less costly to buy it separately in an OEM version on a 1:1 basis with any new PC systems
  • What is the difference: http://blogs.adobe.com/acrolaw/A9_legal_feature_matrix_BW.pdf
  • When you click Save, the profiler automatically comes up. You have no choice. Audit Trail No Accidently Deleted
  • You need to choose to save to the DMS
  • You need to choose to save to the DMS
  • Louisiana Solo and Small Firm 2011: 5K, 10K, 25K Law Firm

    1. 1. 5k, 10k, 25k Law Firm Craig Bayer (Cbayer@lawot.com) Louisiana Solo and Small Firm Conference
    2. 2. Firm Size 5K Law Firm ● 1 Attorney and 1 Assistant 10K Law Firm ● 2 Attorneys and 2 Assistants 25k Law Firm ● 5 Attorneys and 5 Assistants
    3. 3. Small Business Server ● Microsoft Exchange (Get Hosted) ● Automatic Patching ● Fax Server ● SQL 2005 (Premium Edition) ● Backup Solution ● Outlook 2007 to all Users ● Monitoring Reports ● Access to Workstation And Data Remotely ● Cheaper then Server 2008 ● Included in the Price of Server
    4. 4. Server ● Choose over Workstation ● Choose 64-bit Operating System ● 8GB Ram (At Least) ● Redundant Systems ● Raid 5 Configuration (3 Drives) ● Harder to Setup ● Must have Warranty PowerEdge 2900: $2500
    5. 5. ANTI-VIRUS ● Trend Micro Client Server Messaging ▸ www.trendmicro.com ▸ Includes anti-virus, anti-spam, anti-spyware ▸ Available in small office and “Corporate” editions ● Norton Anti-Virus www.symantec.com Buy corporate not Internet Security ● McAfee VirusScan: www.mcafee.com ● Microsoft Security Essentials: http://www.microsoft.com/Security_Essentials/ TrendMicro: $330
    6. 6. DESKTOP PC ● Intel Core 2 Duo ● Windows 7 Professional ● 4GB RAM ● 20 Inch Wide Monitor ● DVD-ROM ● 80 GB 7200 RPM SATA 3 ● 3 Year Warranty ● Office Starter Kit Dell OptiPlex 360: $700
    7. 7. NOTEBOOK ● Intel Core 2 Duo ● 4GB RAM ● DVD-ROM ● Encrypted Drive ● Bluetooth ● Weight/Size ● 9 Cell Battery ● Docking Station Dell Latitude E5500: $1200
    8. 8. LASERJET PRINTERS <ul><li>Networkable </li></ul><ul><li>Multiple Trays </li></ul>LaserJet 1130N: $150
    9. 9. Desktop Scanner <ul><li>50 Sheets </li></ul><ul><li>Duplex </li></ul><ul><li>Adobe 9.0 Standard </li></ul><ul><li>ABBYY Fine Reader </li></ul><ul><li>Scan to Word </li></ul>Fujitsu ScanSnap S1500: $400
    10. 10. Switch <ul><li>Gigabit </li></ul><ul><li>No Daisy Chains </li></ul><ul><li>Cat 5 or 6 </li></ul><ul><li>Most Critical Piece of Hardware </li></ul><ul><li>Need POE (Power over the Ethernet) </li></ul>PowerConnect 3524P Gigabyte Switch: $715
    11. 11. Backups <ul><li>Tape vs. USB, Use USB </li></ul><ul><li>Have an Online Backup as well </li></ul><ul><li>Test Restore at least once a month </li></ul>
    12. 12. USB Travel Hard Drive <ul><li>Rugged and Portable </li></ul><ul><li>Have 2 and rotate them offsite </li></ul>Lacie 1TB: $140
    13. 13. <ul><li>2GB of Storage is Free </li></ul><ul><li>When you add a File to DropBox, it adds it to all other computers you are shared to. </li></ul><ul><li>You can have your Time Exports and Imports go into DropBox so you don’t have to use email. </li></ul><ul><li>DropBox’s stores versions and deleted copies of documents for up to 30 days. </li></ul><ul><li>www.dropbox.com </li></ul>DropBox
    14. 14. SOFTWARE ▸ Bundled Software ▸ Adobe ▸ Billing/Accounting Software ▸ Case management Software ▸ Document management System ▸ Dictation ▸ Antivirus software
    15. 15. BUNDLED SOFTWARE <ul><ul><li>Microsoft Office Starter – Outlook, Excel, and Word, Adobe Standard (docx v doc) </li></ul></ul><ul><ul><li>Adobe Acrobat 9 Standard Edition </li></ul></ul><ul><ul><li>Corel WordPerfect X4 Suite </li></ul></ul><ul><ul><ul><ul><li>Less costly to buy OEM version separately with any new PC systems </li></ul></ul></ul></ul>
    16. 16. ADOBE ● Pro allows Bates Stamping Upgrade to Pro: $159 Best Adobe Blog: http://blogs.adobe.com/acrolaw
    17. 17. BILLING & ACCOUNTING SOFTWARE ● Most packages are becoming integrated. ● Timeslips requires you to also have an accounting package like Quickbooks or Peachtree. ● PCLaw, Tabs 3, Juris, and Billing Matters have billing and accounting functions. ● Legal specific accounting software makes it hard to commit malpractice
    18. 18. PRACTICE MANAGEMENT SOFTWARE ● Combines ▸ calendaring/docketing ▸ tickler functions ▸ case information tracking, ▸ address book functionality ▸ conflict of interest searching, ▸ document assembly capabilities ▸ Palm and laptop portability ● Turn wasted time looking for case info and documents into billable time ● Avoid malpractice ● Look at Amicus Attorney, TimeMatters, PracticeMaster, PCLaw and Clio ● Don’t Practice Law Without One!
    19. 19. DOCUMENT MANAGEMENT SYSTEMS <ul><li>● Opened Ended vs. Close Ended </li></ul><ul><li> </li></ul><ul><li>● Most Practice Management Software include an Open Ended DMS </li></ul><ul><li>PCLaw is Open </li></ul><ul><li>Worldox is Closed </li></ul>
    20. 20. DMS – Closed
    21. 21. DMS – Open
    22. 22. Pricing
    23. 23. 5k Office ▸ 1 Laptop ($1300) ▸ 1 Desktop ($700) ▸ S1500 Scanner ($400) ▸ 1 Printer ($150) ▸ Hosted Exchange ($300) ▸ Router ($100) ▸ DropBox ($120) ▸ PCLaw ($1500) TOTAL = $4570
    24. 24. 10k Office ▸ 2 Laptop ($2400) ▸ 2 Desktop ($1400) ▸ 2 S1500 Scanner ($800) ▸ 1 Server ($2500) ▸ 1 POE Switch ($350) ▸ 1 Firewall ($350) ▸ 1 Printer ($150) ▸ 2 Lacie 1TB ($280) ▸ PCLaw ($2500) TOTAL = $10,750
    25. 25. 25k Office ▸ 5 Laptop ($6000) ▸ 5 Desktop ($3500) ▸ 5 S1500 Scanner ($2500) ▸ 1 Server ($2500) ▸ 1 POE Switch ($715) ▸ 1 Firewall ($500) ▸ 2 Printers ($300) ▸ Hosted Exchange ($600) ▸ PCLaw ($5000) ▸ Worldox ($4750) TOTAL = $26,365
    26. 26. Thank You For Listening! Law Office Technology www.lawot.com Craig Bayer (Cbayer@lawot.com)

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