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Being in Office and Mobile
Being in Office and Mobile
Being in Office and Mobile
Being in Office and Mobile
Being in Office and Mobile
Being in Office and Mobile
Being in Office and Mobile
Being in Office and Mobile
Being in Office and Mobile
Being in Office and Mobile
Being in Office and Mobile
Being in Office and Mobile
Being in Office and Mobile
Being in Office and Mobile
Being in Office and Mobile
Being in Office and Mobile
Being in Office and Mobile
Being in Office and Mobile
Being in Office and Mobile
Being in Office and Mobile
Being in Office and Mobile
Being in Office and Mobile
Being in Office and Mobile
Being in Office and Mobile
Being in Office and Mobile
Being in Office and Mobile
Being in Office and Mobile
Being in Office and Mobile
Being in Office and Mobile
Being in Office and Mobile
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Being in Office and Mobile

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LSBA …

LSBA
Monroe 8-27-2008

Published in: Technology
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  • Transcript

    • 1. Essential Small firm Technology In The Office and On The Go Louisiana Bar Association Monroe Aug. 27, 2008
    • 2. OVERVIEW
          • HARDWARE
            • Laptops
            • Tablets
            • Handhelds
            • Accessories
          • THE CLOUD
            • VPN connections
            • sync files,
            • Outlook over the web
      •  
    • 3. THE $10,000 OFFICE 4 USERS ▸ Computers ▸ Windows Small Business Server ▸ Scanner ▸ Network P rinter ▸ Gigabit Switch ▸ Firewall ▸ Backup System ▸ Electrical Protection Systems ▸ Practice Management and Accounting
    • 4. SMALL BUSINESS SERVER ● Microsoft Exchange ● Microsoft SharePoint ● Automatic Patching ● Faxing ● SQL 2005 ● Backup Solution ● Built in Software Firewall ● Outlook 2003 to all Users ● Monitoring Reports ● Access to Workstation And Data Remotely ● Cheaper then Server 2003
    • 5. SERVER ● Choose over Workstation ● 2GB to 4GB Ram ● Redundant Systems ● Affordable ● Harder to Setup ● Must have Warranty Server: $2040
    • 6. DESKTOP PC ● Speed ● RAM ● Sound ● Monitors ● DVD-ROM ● Hard Drive ● Operating System ● Must have Warranty ● Price ● Brand Dell OptiPlex: $1061
    • 7. SCANNER
      • Type
      • Speed
      • Networking
      • Paper Handling
      • OCR Considerations
      • Brand
      • Model Suggestions
      • Price
      ScanSnap: $339
    • 8. NOTEBOOK ● Speed ● RAM ● Sound ● Monitors ● CD-ROM ● Hard Drive ● Network Card ● Weight/Size ● Price ● Brand
    • 9. TABLET PC’s
    • 10. WIFI NETWORKING ● CONFIGURATIONS ▸ 802.11g is most common type , comes installed on many laptops ▸ 802.11n (“Pre-N”) is the system to buy when it becomes formally available ▸ May have problems running network applications ● COST ▸ WAP - $10 to $750 ▸ WiFi PC Access - $5 to $100 ▸ Wireless Print Servers - $50 to 300
    • 11.
        • Activate “WEP”
          • Wired Equivalency Privacy
          • Not 100% secure but is far better than doing nothing
          • Choose 128 bit WEP if available (v. 40 bit WEP)
        • Turn OFF “SSID Broadcasting”
          • Your WAP is less visible
          • MAC Address limiting - only authorized users allowed
        • Use firewalls
          • Networked hardware firewalls
          • Software firewalls
            • ZoneAlarm Pro
            • Norton Internet Security
      WIFI SECURITY TIPS
    • 12. HANDHELD DEVICES
      • BlackBerry
      • Smartphones
          • Palm
          • Pocket PC/Windows Mobile)
      • Apple iPhone
      • Pricing
        • Anywhere from $200 to $600 depending on the cell service provider and available rebates
    • 13. HANDHELD FEATURES
        • Speaker Phone
        • Bluetooth 2.0
        • GPS
        • WiFi
        • Email
        • Texting
        • Adobe
        • Bluetooth 2.0
        • Backup Software
    • 14. LEGAL SPECIFIC SOFTWARE
      • WHY?
        • Gather critical file Information from anywhere
        • Be able to tell the Judge when you are free
        • Bill for cell phone and email calls from your Smartphone
            • VENDORS
              • PCLaw TE
              • Amicus Mobile
              • AirTime
              • Worldox Web
              • TimeMatters
    • 15. CELL PHONE SECURITY
      • BLUETOOTH
        • Anyone within 30-100 feet of you can access your phone
        • Turn off in public places or
        • Set to “Non-Discoverable” state
      • WIPING DEVICES
      • You need to be able to destroy all information on your handheld if you lose it
    • 16. ADD ON’s
      • Car Kits
      Key Boards GPS Car Mount
    • 17. LEGAL iPod ▪ Apple iPod ▪ Can serve as an external hard drive ▪ Add data backup software like Backup MyPC, RetroSpect or Second Copy ▪ Store digital photos of clients, accident scenes, real estate property using the iPod Photo ▪ $199-$449
    • 18. PORTABLE SCANNER
      • USB Powered
      • Light
      • Small Footprint
      • Holds around 10 Sheets
      Fujitsu ScanSnap S300
    • 19. BUSINESS CARD SCANNER
      • Eliminate thick wad of business cards from conferences
      • Scan directly into Outlook fields
      • Retrieve on Web
      • Add meetings notes, personal details
      • Sync with PDA
    • 20. VOIP
      • Soft phone can run from laptop
      • Clients cannot tell where you are
      • Easy to setup multiple offices
      • Avoid Katrina Like Problems
      • Cheap!!!
    • 21. SKYPE
      • Skype to Skype calls are free
      • Cheap Long Distance
      • Decent Quality
      • Can be used on a SmartPhone
    • 22. ACCESSORIES
        • Batteries
        • Web Cameras
        • Blue tooth
          • Mouse
          • Headphones
        • Maps
        • Travel
        • Weather
    • 23.  
    • 24. EXTRANETS Connect to clients, courts, co-counsel, securely via the Web using Extranet technology
    • 25. BLOGS
    • 26.
        • Storage
          • Lexis
          • West
        • Backup
          • Xdrive
        • E-Mail
          • Gmail
        • All
          • Google
          • Yahoo
          • Microsoft
      REMOTE DATA
    • 27. ● Th ere is no single “best” legal research service ▸ Combine Lexis, Westlaw, LOIS ▸ FastCase thru LSBA ● Resources ▸ LLRX.com ▸ “ Fact Finding On The Internet” LEGAL RESEARCH
    • 28. WEB DICTATION
      • NCH SwiftSound Express
      • NU Dictate
      • Web Dictate
      PCLaw: $1630
    • 29. ESSENTIAL BOOKS ● “ How to Start and Build a Law Practice” by Jay Foonberg ● “ Flying Solo” – Bill Gibson ● “ 2008 Solo & Small Firm Legal Technology Guide” –Nelson, Simek & Maschke ● “ The Business of Law” by Edward Poll ● Visit www.lawpractice.org for ordering information
    • 30. Thank You For Listening! Gulf Coast Technology Center www.gulfltc.org Tom O’Connor [email_address] Craig Bayer [email_address]

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