VC M&E Module 6 - Developing Analysis and Feedback Loops

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  • Dive into detail on these rules on page 63.
  • Some avenues for creating short feedback loops include: -Weekly or monthly status meetings for staff at different levels within the team;-The establishment of specialized task forces responsible for sharing observations, analyzing what these mean for the project and communicating this back to the team; -Quarterly presentations and project reviews by key staff and clients; -Weekly or routine team texts or email exchanges about particular indicators
  • -Details of the exercise on page 68
  • Charts on page 71 and 72
  • Charts on page 71 and 72
  • Charts on page 71 and 72
  • VC M&E Module 6 - Developing Analysis and Feedback Loops

    1. 1. VALUE CHAIN MONITORING AND EVALUATION GUIDEMODULE6 Developing Analysis and Feedback Loops
    2. 2. GETTING STARTED1May 22, 2012
    3. 3. GETTING STARTED2May 22, 2012
    4. 4. GETTING STARTED Stay within limits of project resources and capabilities! Only use feedback loops that meet the needs of M&E clients!3May 22, 2012
    5. 5. MATERIALS / INPUTS RECOMMENDED Market Engagement Indicator Information Sheet M&E systems from other CARE projects or programs Information on any donor requirements on feedback loops (reporting frequency, content required, etc.)4May 22, 2012
    6. 6. STEP-BY-STEP GUIDE • Review your M&E CLIENT Map, Resources & Capabilities, Indicators and Tools 1 • Map the Anticipated Flow of Information: Point of Collection  Point of Analysis  M&E Client(s) 2 • Document Your Decisions 3 • Review your Plan against your Resources and Capacity Table 45May 22, 2012
    7. 7. STEP-BY-STEP GUIDE: STEP 1 Take a moment to: •Review your M&E client map and the decisions you have made about indicators and tools •Re-review your assessment of the resources and capabilities of the project6May 22, 2012
    8. 8. STEP-BY-STEP GUIDE • Review your M&E CLIENT Map, Resources & Capabilities, Indicators and Tools 1 • Map the Anticipated Flow of Information: Point of Collection  Point of Analysis  2 M&E Client(s) • Document Your Decisions 3 • Review your Plan against your Resources and Capacity Table 47May 22, 2012
    9. 9. STEP-BY-STEP GUIDE: STEP 2 Consider Information Flow from both Types of Routine Measurement Indicators Routine Observation•Consider how to make the •Almost always intended togathered data useful for as serve field staff and projectmany people as possible managers first•Data flows upward from •Ensures the project is able toparticipants through field staff quickly understand, reflect andand a series of other internal act on the direct experiencesclients before reaching the and perceptions of field staffdonor and managers•Feedback from the donor may •‘Paths’ for this information willor may not be strong, but is be very short feedback loopsprogressively diluted •Findings from these collections can be quickly analyzed and8 channeled to key M&E clientsMay 22, 2012
    10. 10. STEP-BY-STEP GUIDE: STEP 2 Donor Example of a Common Donor- HQ / focused M&E System Feedback Senior CO Staff Loop Project Key Manager -Data flow -Feedback loop Field Line width illustrates Coordinator strength of data flow Participant Field Links to other local Firm Staff stakeholders9May 22, 2012 Participant HH
    11. 11. STEP-BY-STEP GUIDE: STEP 2Donor Example of an Ideal M&E HQ / Senior System with Feedback CO Staff Loops Project Key Manager -Data flow -Feedback loop Field Line width illustrates strength of data flow Coordinator Participant Firm Field Links to other local Staff stakeholders10 ParticipanMay 22, 2012 t HH
    12. 12. STEP-BY-STEP GUIDE: STEP Loop Participatory Exercise Feedback 2• Convene a meeting of CARE program staff and implementing partners• Build a diagram on the wall using different colors of note cards and different colors of string• Facilitate a discussion regarding placement of cards and strings and whether this will meet M&E goals• Document outputs of the meeting.11May 22, 2012
    13. 13. STEP-BY-STEP GUIDE • Review your M&E CLIENT Map, Resources & Capabilities, Indicators and Tools 1 • Map the Anticipated Flow of Information: Point of Collection  Point of Analysis  M&E Client(s) 2 • Document Your Decisions 3 • Review your Plan against your Resources and Capacity Table 412May 22, 2012
    14. 14. STEP-BY-STEP GUIDE: STEP 3 •Fill in the final columns in the M&E Indicator Information Sheet: Data Collection Frequency Data Analysis and Feedback Loop Description Data Collection Responsibility •Develop a narrative description of the data collection frequencies, alignment with priority M&E client needs, feedback loop structure and rationale and data collection responsibilities.13May 22, 2012
    15. 15. STEP-BY-STEP GUIDE • Review your M&E CLIENT Map, Resources & Capabilities, Indicators and Tools 1 • Map the Anticipated Flow of Information: Point of Collection  Point of Analysis  M&E Client(s) 2 • Document Your Decisions 3 • Review your Plan against your Resources and Capacity Table 414May 22, 2012
    16. 16. STEP-BY-STEP GUIDE: STEP 4 Again, review decisions against project resources and capacities!15May 22, 2012
    17. 17. CASE EXAMPLE SDVC• Tasks, frequency and output in a regular reflection cycle• Schedule of knowledgemanagement 16 May 22, 2012
    18. 18. CASE EXAMPLE SDVC M&E Staff’s Role Distribution Technical Posted at Rangpur Coordinator- Lead in Design M&E Implement M&E tasks at Rangpur Reporting and Information sharing Directly Supervise TO-M&E and Indirectly M&ESO Represent M&E Unit internally and externally. Technical Posted at Bogra Officer-M&E Assist TC-M&E in design Ensure Data entry & data management M&E Support Officer Implement M&E tasks at Bogra Assist TC-M&E in reporting17May 22, 2012 Data backup and filing
    19. 19. CASE EXAMPLESCHEMATIC DIAGRAM OF SDVC DATA FLOW MANAGEMENT Field level Project Participants Team level Field Facilitators Project Officers (Team leaders) Region M&E Support Technical Officer- &National Officer M&E levelCARE-B Technical Coordinator-M&E SDVC Staffs GOB/Private sectors/INGO International level CARE-USA DONOR Other International Audiences 18 May 22, 2012
    20. 20. COMMON PITFALLSDesigning a system that is unmanageable. It is important to balanceinterests with resources and focus on the priority feedback loops. This is whyit is important to review the resources and capacity sheet as the conclusion ofthis step.Losing focus on the multiple clients you are trying to serve. As manyM&E systems focus largely on meeting donor expectations, it is easy tonarrow down your feedback loops to focus on that particular client at theexpense of all others. Be sure that the feedback loops you design will besufficient to meet the needs of multiple M&E clients. If this seems impossible,you may need to engage the donor in additional discussions about how theM&E system will be structured.19May 22, 2012
    21. 21. QUESTIONS ? COMMENTS ?20May 22, 2012
    22. 22. Want to Learn More?Multiple ways to continue the discussion and continue learning:• Initiate a monthly session on the M&E guide and case studies from across CARE. Contact cpennotti@care.org• Join the Market Engagement Community of Practice on LinkedIn.• Join a task force to review and refine the universal 21 indicators. Contact nardi@careinternational.org May 22, 2012

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