SDVC Case Study: M&E Presentation for CARE Webinar #1


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Toufique Ahmed presented on April 11, 2012 for the first monthly CARE Market Engagement Webinar which discussed a recently released M&E Guide for Value Chain Programming

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  • Productivity and capacity building also includes Feed and medicine, artificial insemination etc. what we are doing with RSP, possibly in AI research and implementation of access to inputs. Say that the coloured ones was originally thought, the project later on put emphasis on the other capacity building initiative.
  • Note that some dairy producers may sell directly to traders/whole sellers or sweetshop. Sweet produced in the rural areas can find urban markets
  • SDVC Case Study: M&E Presentation for CARE Webinar #1

    1. 1. M&E Presentation for CARE WEBINAR#1Strengthening the Dairy Value Chain (SDVC) Project11-Apr’2012 Prepared by: Toufique Ahmed Technical Coordinator (M&E), SDVC Project, CARE Bangladesh.
    2. 2. Briefing Points 1. About SDVC 2. M&E system clients 3. What we are measuring 4. Some of our tools 5. Knowledge management 6. Lessons learned April 18, 2012 Briefing on SDVC M&E System 2
    3. 3. Strengthening the Dairy Value Chain• Bill and Melinda Gates Foundation funded dairy value chain project (2007-2012) to double dairy related incomes of 35,000 small farmers in northwest Bangladesh
    4. 4. Bangladesh Dairy Value Chain
    5. 5. Progress Current Target Aug, 2011Participating Households 36,400 35,000Farmer Leaders 3,294 3,500Milk Collectors 283 350Livestock Health Workers (LHW) 201 165Information Service Centers (ISC) 49 50Community Agri-Shops (CAS) 100 -Artificial Insemination (AI) 9,136 12,000HHs Avg. production (lit/day) 1.70 2.40HHs milk consumption (lit/day) 0.39 -HHs Avg. milk sales income (Tk/day) 35 45
    6. 6. 2. Who do you consider the primary clients for your M&E system? Primary Clients:  Producer groups and their member  Project staff  Donor Secondary Clients:  CARE,  Private sector  Govt  Other interested groups (research organization, education institutes) April 18, 2012 Briefing on SDVC M&E System 6
    7. 7. 3. What dimensions of the VC does SDVC routinely measure?Market Level (Observation) = Ongoing, Six-monthly - Formal market prices - Informal market prices - Market dynamics / market relationshipsWomen’s Empowerment (Integrated in All Tools & Gender Specific Tools) - Sex disaggregated data - Women’s access to / control over productive resources - Women’s control over income - Women’s mobility - Perceptions of men - Daily time use - Women’s knowledge - Women’s leadership - Change in barriers to change April 18, 2012 Briefing on SDVC M&E System 7
    8. 8. 4. What are some of the tools we are using? Tools Respondents Freq. Subject to enquirePPT: Producer Group Semi- Group members practice tracking and groups’(Participatory performance members annually maturity scoring.tracking)GPF Producer Group Semi-  Production, consumption & sales, Income(Group members progress  Farm mgt. technical Knowledge & Practice members annuallyassessment)  Input Service (costing, source, adoption & frequency)  Leadership facilitation  Collection (Group selling, Distance, Client satisfaction- Cheating)  Women access and control over resourcesLPF Livestock health Monthly  Service, Income, expenditure, linkages.(Livestock health workers worker (LHW)progress assessment)CPF Collector Quarterly  Collection, service area, Income.(Collectors’ progressassessment)TPF Project Monthly  Teams’ activity progress and output of various(Team progress format) participants activity against project set target.Case Study Producer, LHW, Need Success and failure of System , progress. Collector, Farmer based leader, othersFGD Producers, LHW, Quarterly Women asset ownership, control over resources,(GAAP related) April 18, 2012 Collector barriers to own, control. Briefing on SDVC M&E System 8
    9. 9. Participatory Performance Tracking (PPT) StepsPART-1 : PRODUCERS’ INDIVIDUAL PRACTICE TRACKING PART-2 : GROUP MATURITY SCORING1.1 Review the group PNA targets 2.1 Ask about group maturity indicators1.2 FL recaps the past session topics and learning of thegroup 2.2 Discuss each 10 indicators with sub-indicators sequentially1.3 Producers recall the key Farm Management &relevant practices 2.3 Based on discussion, identify the groups status on each sub-indicator through matching the context1.4 Briefing given to members about the symbolic statement.picture of the learned practices1.5 Producers recall the key Farm Management & 2.4 Write appropriate score for each sub-indicators andrelevant practices and raise their ID-VIPP card for record. count the total score.1.6 FL records producers’ practice at those respectiveproducers practice row. 2.5 Share the group maturity score with the available members and let them recall the previous round score.1.7 FL counts the practice score of all the attended groupmembers & shares the result. 2.6 Compare the present and previous round score and identify the success areas and development need areas.1.8 FL matches the target of the group PNA and groupmembers evaluate the result jointly for taking further 2.7 Plan for future based on result. Briefing on SDVC M&E Systemactions. April 18, 2012 9
    10. 10. PPT (Part-1): Group members’ individual practice tracking April 18, 2012 Briefing on SDVC M&E System 10
    11. 11. PPT (Part-2): Group maturity scoring April 18, 2012 Briefing on SDVC M&E System 11
    12. 12. 5. How do we support the use of this information? TASKS FREQUENCY OUTPUT Collecting information through- As per M&E •FF wise M&E report,•M&E formats, Other formats & Other •Learning, Success case, Challenges identified as per each schedule FF field progress & context.•Success case, learning & Challenges (Qualitative Information) Team level Documenting & Learning •Team compiled M&E report, Monthly •FF’s progress sharing on qualitative aspect•M&E Reports compilation (TPF, LPF, CPF, GPF, CPS, PPT) •Learning, Success case, Challenges verification and confirmed•Other formats (Price, Training, Etc.) at team level. •M&E Findings sharing Regional mgt. team documentation & Learning•M&E Reports compilation (TPF, LPF, CPF, GPF, CPS, PPT) By-monthly •Team will share key qualitative findings, progress, success cases & Learning. •Validate the achievement and document for further sharing•Other formats (Price, Training, Etc.) •M&E Findings sharing Regional all staff level documentation & Learning•M&E Reports compilation (TPF, LPF, CPF, GPF, CPS, PPT) Quarterly •Team will share key qualitative findings, progress, success cases & Learning. •Validate the achievement and document for further sharing.•Other formats (Price, Training, Etc.) •M&E Findings sharing SDVC Key Mgt. level documentation & Learning Six-monthly •Region mgt. will share key regional qualitative findings, progress,•M&E Reports compilation (TPF, LPF, CPF, GPF, CPS, PPT) success cases & Learning.•Other formats (Price, Training, Etc.) •Validate the achievement and document for further sharing. [ April 18, 2012 CARE-Bangladesh Six-monthly • Briefing on SDVC M&E SystemFormat filled up through reflection workshop in a participatory12 mode.
    13. 13. SDVC Information flow Project participants Field level Field Facilitators Team level Project Officers (Team leaders) M&E Support Officer Technical Officer-M&E Region &National level Technical SDVC Staffs GOB/Private CARE-B Coordinator-M&E & Mgt. sectors/INGO International CARE-USA DONOR Other International Audiences level April 18, 2012 Briefing on SDVC M&E System 13
    14. 14. 6. What have we learned about effective M&E for VC projects? Institutional/organizational information system is key to rely on and build on. Parallel data collection or proxy for institutional contribution measurement is very tough to measure and also costlier. Govt. data source is necessary to see the contribution factor. Value chain Data accuracy and transparency is essential to design effective M&E for VC projects. Literacy rate of information givers matters as awareness of information keeping helps a lot in data collection and validating data. If formal sectors role is dominant in VC, then M&E system development becomes easy. Too much extractive way of data flow will not be cost-efficient and not sustainable for VC projects. Regarding policy and higher level of change measurement, M&E team need access to that level. Evaluation of VC project is complex as many variables are responsible for success of failure. April 18, 2012 Briefing on SDVC M&E System 14
    15. 15. Previous & Existing Challenges Project theme new, thus needed to set M&E by trial & error method. Project strategy changed over time. Large area covered vs. previously M&E staffing strength Respondents (Collector, LHW) are mostly indirect participants, hesitates in giving correct data Dairy related various Registry system not strong, thus info flow not systematic and reliable Collectors are not fully dependent on SDVC participants, so their register don’t reflect full picture Collectors and LHWs don’t want to disclose their business secrecy Group members are not literate and aware enough to keep their records Institution based M&E-PM&E system introduction Still dependent on SDVC-FF, thus requires more time to collect data. Donor focused more with numbers, thus required more info as per milestones. April 18, 2012 Briefing on SDVC M&E System 15
    16. 16. T NKS HAApril 18, 2012 Briefing on SDVC M&E System 16
    17. 17. Sample Documentation of Study/Assessment/MonitoringVet - Paravet Flow service Diagram Value Chain Diagram April 18, 2012 Briefing on SDVC M&E System 17
    18. 18. Sample Documentation of Study/Assessment/MonitoringD airy R e s ou rce M ap p ing D airy R e s ou rce M ap April 18, 2012 Briefing on SDVC M&E System 18
    19. 19. Sample Documentation of Study/Assessment/MonitoringWell-being Analysis (WBA) Exercise WBA output April 18, 2012 Briefing on SDVC M&E System 19
    20. 20. Regular monitoring PPT session April 18, 2012 Briefing on SDVC M&E System 20
    21. 21. Regular monitoringLivestock health worker (LHW) progress Group member’s progress format survey (LPF) (GPF) survey April 18, 2012 Briefing on SDVC M&E System 21