Christ Presbyterian Church Taskforce Model With Audio

Christ Presbyterian Church
Taskforce Organization Model
Reorganization Taskforce Members:
Jack Absetz Elizabeth Nelson
Velma Armijo Nyambi Nyambi
Denise Beach Pastor Geoff McLean, Moderator

The current system is not working
Ministries are falling through the cracks- no one to lead them
Many Session members still functioning as Team Leads
People are hesitant to join a “team”, as the job seems too large and daunting
Why make a change?

There is frustration over the lack of function
A desire to expand congregational participation and leadership, in order to further empower members to claim their Christian vocation

Create a system that:
Organization Goals

Is both accountable and fluid
Allows the vision of God as discerned by the Session and the congregation to be the guiding principle of all CPC ministries
Expands the congregational ownership, leadership and participation in the ministries of CPC – Empowering Our Members
Focuses on relationship-based ministries
Allows active Elders to be the permission-giving, vision-based leaders not the doers
Is able to provide for both the ongoing ministries and help develop new ministries (including short term)

What will it look like?

Based on the “Trinity of Relationships” explored in the Unbinding Your Heart study
Elders Team together (3 panels of 3 Elders) to coordinate relationship areas.
The current ministry team structure will be divided into smaller “tasks” and reallocate to relationship areas
Ideas for new ministries (from congregation members) would be referred to the Elder relationship area panel (and the full Session if necessary) for review as to whether they fit into CPC’s current mission/vision

If approved, the Elder panel will identify a task leader to create a taskforce for implementing the program
If no leader or volunteers can be found for an approved taskforce, the program is not implemented

The Trinity of Relationships
Relationship with those within the Christian Community
Relationship
With God
Relationship with those Outside the Christian Community

Organization/Responsibility Chart
Jesus
God has put all things under the Lordship of Jesus Christ
and has made Christ Head of the Church, which is his body.
Session
Clerk, Pastor (Moderator), 9 Elders
Establish and continually review church vision
Continually review ministries to maintain vision focus
Review/approve ideas for new ministries or events referred by Elder Relationship Area Panel
Review reports prior to the Stated Meeting – discuss only action items and new ministries
Pastor
Head of Staff
Board of
Deacons
Elder Relationship Area Panel (3 panels total)
3 Elders
Continually review existing ministries
Review ideas for new ministries
Approve, disapprove or refer to full Session as required
Recruit Task Leaders and members for ministries in assigned area
Provide Task Leaders with parameters, goals, budget, schedule
Receive reports from Task Leaders, assist in issue resolution, forward to Session
Continual review of leader assignments for on-going tasks
Administrative
Assistant
Director of
Music
Task Force (for each identified task or ministry)
Use parameters provided by Elder Relationship Area Panel to “run with” the idea
Task Leader:
Recruit congregation members to assist or fill in sub-task areas
Provide regular reports of status & issues to Elder Relationship Area Panel
Document procedures, plans, contacts, schedule & costs for future reference

Organization ‘Roll-Out’ and Transition

Reorganization is given preliminary approval for presentation to the congregation at this meeting
Elder liaisons of will present currently active ministry teams with this new structure at their regularly scheduled or special called team meeting
Explain new process and what it means for them
Identify any missing tasks
Identify current “Task Leaders” or open positions
Re-org. taskforce members will attend to assist if desired

‘Roll-Out’ and Transition Cont.

Re-org Taskforce will host a series of informational meetings for the congregation

Sunday, Sept. 20th @ 9:45 am & 12 pm
Monday, Sept. 21st @ 7:30 pm
Wednesday, Sept. 23rd @ 10 am
Thursday, Sept. 24th @ 7:30 pm

‘Roll-Out’ and Transition Cont.
Re-org Taskforce will consider any suggestions given during informational meetings and bring a final proposal to the October Stated meeting of Session
Elders grouped into 3 Relationship Area Panels- Think about where you are called to serve
Panels’ first task is to find Task Leaders for open positions in existing programs
Each Panel will establish its own process and schedule for reviewing task/ministry requests, continuous review of existing programs, receiving reports, and resolving action items

Feedback of “how it’s going” will be a standing Session agenda item
Full review and consideration of changes to be done at June 14, 2010 Session meeting

Forms to be used:

Ministry Initiation Form
Completed by congregation member or group desiring to implement a new ministry, event or “task”
Ministry Status Reports
Submitted by Task Leader to Elder Relationship Area Panel
Monthly Status Reports when there is an activity or issue to be resolved
Ministry Completion/Annual Report at the completion of a short-term ministry task, or annually for long-term and on-going ministries
Task Leader “Standard Operating Procedure” Notebook Guidelines
Includes guidelines for Task Leaders on the information that should be documented
Can be passed on to future leaders of the ministry task to minimize “reinventing the wheel”

Task Identification