Top Ten Time Tips

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The top 10 time management tips that assist business owners and leaders to become more productive, effective and efficient.
http://www.chrispattas.com/business/top-10-time-management-tips

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Top Ten Time Tips

  1. 1. Top Ten Time Tips Helping business owners & leaders achieve their vision & objectives... By Chris Pattas www.chrispattas.com
  2. 2. • Know your outcome for everything you do • Set your longer term goals • Write a daily “To Do” list • Make sure your goals and values are aligned • Use visual plans to excite and motivate 1. PlanYour Outcome 2
  3. 3. • Prioritise tasks - ABCD and A1, A2 etc from an “Urgent” vs “Important” graph • Choose “non-urgent but important” tasks • Work the vital few tasks, not the trivial many • Rate your activities out of 5 • Rate improvement suggestions by the ease of implementation and the impact on the problem • Use your best time of the day wisely 2. Prioritise 3
  4. 4. • Don’t aim for perfection • Just start - “Just Do It” • Schedule it in your diary • Set earlier deadlines • Remember that FEAR = False Expectations Appearing Real 3.Avoid Procrastination 4
  5. 5. • Keep a diary • Reduce clutter & paperwork • Sort out your mess • Decide what to keep • Get a tickler file system • Handle tasks just once • Presentation & neatness counts 4. Get Organised 5
  6. 6. • Believe that you have the right to decline • Be honest and upfront early • Don’t be vague or delay • Say “ThankYou” and smile • Offer an alternative (other than yourself) • Practise saying ‘No!’ with feeling and compassion 5. Simply Say “No” 6
  7. 7. • Eliminate, avoid or delegate your meetings • Always have an agenda and an outcome • Ask ‘Does everybody need to hear this?’ • Don’t be late or allow lateness • Create an ‘action plan’ • Follow up and action plan the next meeting 6. ManageYour Meetings 7
  8. 8. • It’s NOT about dumping unpleasant tasks • Don’t allow reverse delegating (rescuing) • Learn what to delegate (and what not to) • Give a delegating outcome - what, when, why & how • For more information, read the book by Robert Burns ‘Making Delegation Happen’ 7. Delegating 8
  9. 9. • Find tasks you can do in 10 minutes or less • Identify your ‘non-productive’ times • Keep a file of small work / reading • Use your spare time immediately • Use time-saving technology • Review your diary / notes • Do two things at once 8. UseYour ‘Down Time’ 9
  10. 10. • Make & take calls at specific times • Create a phone log • Do call analysis • Practice not answering it - leave it to message bank • Make notes of all calls • Return all calls promptly 9. SubdueYour Phone 10
  11. 11. • Take regular breaks, stretch & walk • Take time off to relax • Learn speed reading • Learn to touch type • Learn meditation • Prioritise your tasks • Choose 3 things only to focus on 10.Avoid Overwhelm 11
  12. 12. Helping business owners & leaders achieve their vision & objectives... www.chrispattas.com

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