Cosmics Collaboration Presentation

Working Collaboratively Or Making the most of internet based services

There are many tools available that enable you to work together, whether this be in a face to face situation, working on documents to arranging meetings
Many of these tools are free, although some do charge for increased features such as extra space or functionality
All of the blue writing in this presentation shows a link is present to a website or resource

Google Apps
Google has a whole suite of applications (or apps) that you can make use of ( Complete List )
Most of these are accessible by creating a google account for free ( Create a google account )
One of the main products is googlemail or gmail, this is a web based email system with a large amount of storage and some very powerful features
The main product we are going to be looking at is Google Documents
Google documents is a basic online office suite. You can create and edit documents, spreadsheets, presentations, drawings and forms

Creating Documents
Go to www.google.co.uk
Click on the more button (top middleish)
Select documents
Log in with your google account details
On the left click create new, and select the type of document you wish to work with.
Click Untitled Document at the top to give this document a name (this is similar to saving)
Spreadsheets, documents and presentations are like a slimmed down version of excel, word and powerpoint
Documents are automatically saved

Sharing Documents
Once you have created a document, you can share it
You can share it while you are still editing it, or once you have finished.
Click on the share button top right
Enter an email address in the box
Choose whether the person is allowed to edit (make changes) or just view. Enter a message if needed, and click share.
This will send an email to the person with a link and message.
The document will also appear in the person’s google documents automatically
You can share documents with multiple people
Several people can edit the document at the same time

Google Forms
Google forms are very powerful
They are basically a simple questionnaire builder
You can create a table of questions, and them embed this onto a website to harvest, or simply email around a link to the form
When someone fills out the form and click submit then the details are entered into a spreadsheet which you can then work with (e.g. Copy and paste into excel and create graphs or contact database)

Google Calendar
Another google tool useful for collaboration is google calendar
Google calendar can be found by clicking on Calendar at the top when on www.google.co.uk
It works like most calendars, enabling you to add appointments, add details etc
You can then share your calendar, and other people’s
This allows you to see multiple people’s calendars at once in a simple to read overlay system
Google have also created a program called google sync that will copy all appointments from an outlook calendar to a google calendar and vice versa ( google sync tool )

Video Conferencing
Video conferencing is a good tool to use if you need to talk face to face but cannot travel to see people, or if you wish to attend an event remotely.
All you need is a webcam (most have a microphone included) and most laptops now come with a webcam integrated with the screen
There are several platforms, each with a different positives and negatives.
One of the main platforms is skype ( www.skype.com ) which has an average of 25 million people using it at any one time

Skype
Skype is free for 1:1 video and text conversations
Easy to install and use
Large amount of people already using it
Can have a virtual landline number
Can handle voicemail for you
Costs extra for more than 1:1
Premium Skype costs £68.86 a year
Example Skype call

Oovoo
www.oovoo.com
Not so popular as skype
Able to handle 3 way conversations for free
Can add more people on a pay as you go basis for $0.10 per extra person per minute

Other platforms
There are many other platforms such as http://www.webex.com
These often cost a lot more, but have a lot more features such as desktop control and drawing tools

Doodle
http://doodle.com/
Doodle is a very easy to use tool that helps you schedule things
Simply create a poll and send it to others, they respond and you can choose a date that fits everyone

Social Media
Social media itself is a great tool for encouraging collaboration
Twitter, facebook, youtube and blogs can all be used to collaborate via conversation on topics that are of interest to your organisation
For a more concrete collaborative space you can create your own space on platforms such as http://www.ning.com/ or create your own hosted forum using http://www.phpbb.com/ (eg http://www.pelvicpain.org.uk/forum/index.php )

Other tools
http://www.redliner.com/ more sophisticated document sharing with commenting and revision system
http://www.stixy.com/ a flexible online drawing board / bulletin board, very open minded
http://www.project2manage.com/ a tool to help you manage projects and collaborate on roles
https://bubbl.us/ an online brainstorm platform
http://www.dabbleboard.com/ an online easy to use shared drawing tool
http://www.huddle.com/ is a large collaboration tool that includes aspects of other such as whiteboards, documents, chat and more

Cosmics Collaboration Presentation

by cosmicuk on Jun 23, 2011

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