For full text article go to : http://www.excel-microsoft-excel.com/excel-for-dummies/ This article on "Excel for dummies" showcases basic yet important tools of Excel - ut copy paste and important shortcuts etc that can be useful in the daily life.

1. Excel for
Dummies
By EduCBA

2. What is Excel ?
 A spreadsheet
 Powerful application that allows users
to do :• Calculations
• Produce tables
• Graphs effortlessly
 Helps an individual to work and
manage his time effectively

3. Open an excel workbook
Icon on Desktop
Double click
on this icon
No Icon on Desktop
Go on the start
menu & once
you see the
excel icon
click on the
icon using the
left button of
the mouse
Start Menu

4. Worksheet
Menu
Formulae
bar
Column
Cell
Row
Worksheet Tabs
Worksheet
Scroll Bar

5. Terminologies
Heading
Explanation
Menu Bar
Toolbars



Formula Bar





Contains menus that organize familiar commands
A collection of icons displayed in a long bar
Each icon represents a common command or task
o Standard Toolbar
o Formatting Toolbar
Contains tools for creating and editing formulas
Displays the contents of the active cell
The cell’s location/reference address also appears in this bar
Consists of the cell name box and the cell editor
Displays the name of the active cell(s); otherwise displays the cell address


Displays the content of the active cell; can be changed by typing new information
An intersection of row and column where data are entered


Letters across the top of the worksheet, which identify the columns in the worksheet
Numbers down the side of the worksheet, which identify the rows in the worksheet

Displays information about a selected command


Individual worksheets in a workbook where data are entered and analysed
A window within MS Office software that provides commonly used commands
Cell Name Box
Cell Editor
Cell
Column Headings
Row Headings
Status Bar
Worksheet Tabs
Task Pane

6. Basic Navigation Panes
To Move
One Cell Up, Down, Left or Right
Command
Up One Screen
[PAGE UP]
Down One Screen
[PAGE DOWN]
Left One Screen
[ALT][PAGE UP]
Right One Screen
[ALT][PAGE DOWN]
To Edge of Worksheet (or current
block of data)
[CTRL][Relevant Arrow Key]
To a Particular Cell
[F5] then type the reference for the cell required &
press Return
To column A in the current row
[HOME]
To cell A1
[CTRL][HOME]

7. Moving between the workbook sheets
 Each new workbook contains worksheets, named
sheets1 to sheet 3. The sheet name appears on a tab
at the bottom of the workbook window
 Click on the appropriate tab

If the sheet required is not in view, use the tab
scrolling buttons to display the sheet

Press CTRL PAGE DOWN to move to the
next sheet, or CTRL PAGE UP to move to the
previous sheet

8. Entering Values
 ENTER - When done entering data; active cell will be the
next cell down
 TAB - Enter the text and move to next cell to the right
 Arrow key - Enter the text and move to another cell
 ESC - If you made a mistake and you want to cancel your
entry or edit
 Data can be text or numeric
 Text is defined as any combination of numbers and letters.
 Numeric entries are limited to numbers
 Numbers can exist as independent values or values derived
from a formula (calculated values)

9. Cut, Copy, Paste
 To cut or copy paste the data select
the cell which you want to cut or
copy and go to the home menu and
select the option as required.
 To paste the data select the cell in
which you want to paste the data
and then go to the home menu and
select the paste option.

10. Editing the data
 Editing a cell’s data is done by clicking on the cell to
modify and typing in the new entry
 If the cell to modify has an existing entry, the new entry
will replace the old one
 You may append data to an existing cell entry through
any of the following:
• Double click on the cell to edit and type in the
additional data
• Click on the cell to edit and then click once in the
formula bar. Anything you type in the formula bar
will be added to the existing cell’s data
• Click on the cell to edit and press F2. Type in the
cell directly

11. Excel Help
If you are stuck up with any function in excel you
can click on the question mark for the excel help.
You can press F1 key from key board for excel
help.

12. Save file & Exit
Save icon

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