Work Package 10 - DIssemination

WP 10 Dissemination
CONVERGE KICK OFF MEETING BUDAPEST 2009

Covered in this session:
WP 10 Description and Work Plan (20 minutes):
Objectives
Deliverables
Work Plan
Questions from TSC to the team
Information needed to move forwards
Selection of a logo
Discussion (40 Minutes)
Discussion
Conclusions

WP 10 - Objectives
Establish fast and efficient communication networks
Use new communication technologies andminimize travel
Ensure structured knowledge and communication management.
Disseminate scientific and technological expertise
Generation of a website
Create a database of stakeholders and experts
Establish information pathways

WP10 - Deliverables
D44 Project website with internal (partner) and external (public) interfaces (Month 3)
D45 Dissemination plan (month 6)
D46 Scientific publications (ongoing)
D47 Best practice tool-kit (Month 48)
D48 Regular press releases through the public relations office of Partner 2 (Ongoing)
D49 A film to market the project and to convey information (48)
D50 EC Periodic report (Month 12, 24, 36, 48)

Collaborative Learning Network
Participatory stakeholders
Our case communities (WP5 & 6, 3 & 7)
Participatory advisors (not on the board)
New participants, coming with their own resources
Advisory Board
Main communication with these:
Email
Workshops
Website
Face to face

Collaborative Interest Network
Interested stakeholders
Community Actors
Decision Makers
Policy Makers
Those wanting to explore C&C in its expanded form
Schools
Main communication with these – one-way
Website
Social Media
Journals,
Local Media
Radio etc

Work Plan: Internal Communication
Communication Channels & Expectations
Email
Monthly team newsletter from TSC to include a reminder of forthcoming Deliverables & Milestones, linking to the latest items published on the website and informing the team of progress made in individual WP’s.
Urgent Communication
Subteam communication - internal to Workpackage– team emails coordinated by WP Leader.
Phone / Skype
Communication within sub teams,
1:1 communication
Video Conference
Team meetings: hosted by TSC unless otherwise organised
Subteam meetings: hosted by WP Lead participant.
Face to Face:
Quarterly team meetings to be attended by at least 1 representative of each participating organisation (participation can be by web if necessary)
Website:
Reports, publication of findings, and a running record of all communications will be hosted on the website for the team to access, which acts as frontpage for:
Database- to host reports and information
Wiki– team members to share expertise & experiences through wiki

Work Plan: External Communication
Communication Channels & Expectations
Email
Quarterly newsletter to key stakeholders including progress update
Video Conference
Open meetings – the public can attend open meetings via weblink
Publications in the relevant journals of each sector and region
For the purpose of local media, translation into local language of reports, press releases and the overall media relationship organised by local participants
Local & National Newspapers, Radio & Television etc
Participants to translate and forward press releases generated by coordinator to their local media outlets
Face to Face:
At workshops and meetings
Website:
Reports, publication of findings, and a running record of all communications will be hosted via the website for the public to access, which acts as frontpage for:
Database- hosting reports and information
Wiki– with which certain stakeholders can interact
Film on the CONVERGE project
Translation to be organised by local participants in liaison with TSC where necessary – (India)

Work Plan: Communication Strategy
On this slide draw up the communication hierarchy and get partners to name their main link for communication

Fostering CONVERGE’s Identity
Consistency in Branding
Selection of a logo

Questions to the team
Which Video Conferencing Software do you currently use?
What are your concerns regarding internal communication?
Should subteam email communication be restricted?
What content do you imagine will come from your WP’s to be disseminated via WP10?
Which are the typical means of dissemination for this kind of research in your country and field?