Work Package 10 - DIssemination


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WOrk Package 10 as presented at the CONVERGE Project kick-off meeting in Budapest, September 2009 (

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Work Package 10 - DIssemination

  1. 1. WP 10 Dissemination<br />CONVERGE KICK OFF MEETING BUDAPEST 2009<br />
  2. 2. Covered in this session:<br />WP 10 Description and Work Plan (20 minutes):<br />Objectives<br />Deliverables<br />Work Plan<br />Questions from TSC to the team<br />Information needed to move forwards<br />Selection of a logo<br />Discussion (40 Minutes)<br />Discussion <br />Conclusions<br />
  3. 3. WP 10 - Objectives<br />Establish fast and efficient communication networks<br />Use new communication technologies andminimize travel<br />Ensure structured knowledge and communication management. <br />Disseminate scientific and technological expertise<br />Generation of a website<br />Create a database of stakeholders and experts <br />Establish information pathways <br />
  4. 4. WP10 - Deliverables<br />D44 Project website with internal (partner) and external (public) interfaces (Month 3)<br />D45 Dissemination plan (month 6)<br />D46 Scientific publications (ongoing)<br />D47 Best practice tool-kit (Month 48)<br />D48 Regular press releases through the public relations office of Partner 2 (Ongoing)<br />D49 A film to market the project and to convey information (48)<br />D50 EC Periodic report (Month 12, 24, 36, 48)<br />
  5. 5.
  6. 6. Collaborative Learning Network<br />Participatory stakeholders<br />Our case communities (WP5 & 6, 3 & 7)<br />Participatory advisors (not on the board)<br />New participants, coming with their own resources<br />Advisory Board<br />Main communication with these:<br />Email<br />Workshops <br />Website<br />Face to face<br />
  7. 7. Collaborative Interest Network<br />Interested stakeholders<br />Community Actors<br />Decision Makers<br />Policy Makers<br />Those wanting to explore C&C in its expanded form<br />Schools<br />Main communication with these – one-way<br />Website<br />Social Media<br />Journals,<br />Local Media<br />Radio etc <br />
  8. 8. Work Plan: Internal Communication<br />Communication Channels & Expectations<br />Email<br />Monthly team newsletter from TSC to include a reminder of forthcoming Deliverables & Milestones, linking to the latest items published on the website and informing the team of progress made in individual WP’s.<br />Urgent Communication<br />Subteam communication - internal to Workpackage– team emails coordinated by WP Leader. <br />Phone / Skype<br />Communication within sub teams, <br />1:1 communication<br />Video Conference <br />Team meetings: hosted by TSC unless otherwise organised<br />Subteam meetings: hosted by WP Lead participant.<br />Face to Face: <br />Quarterly team meetings to be attended by at least 1 representative of each participating organisation (participation can be by web if necessary)<br />Website:<br />Reports, publication of findings, and a running record of all communications will be hosted on the website for the team to access, which acts as frontpage for:<br />Database- to host reports and information<br />Wiki– team members to share expertise & experiences through wiki<br />
  9. 9. Work Plan: External Communication<br />Communication Channels & Expectations<br />Email<br />Quarterly newsletter to key stakeholders including progress update<br />Video Conference <br />Open meetings – the public can attend open meetings via weblink<br />Publications in the relevant journals of each sector and region<br />For the purpose of local media, translation into local language of reports, press releases and the overall media relationship organised by local participants<br />Local & National Newspapers, Radio & Television etc<br />Participants to translate and forward press releases generated by coordinator to their local media outlets<br />Face to Face: <br />At workshops and meetings<br />Website:<br />Reports, publication of findings, and a running record of all communications will be hosted via the website for the public to access, which acts as frontpage for:<br />Database- hosting reports and information<br />Wiki– with which certain stakeholders can interact<br />Film on the CONVERGE project<br />Translation to be organised by local participants in liaison with TSC where necessary – (India)<br />
  10. 10. Work Plan: Communication Strategy<br />On this slide draw up the communication hierarchy and get partners to name their main link for communication<br />
  11. 11. Fostering CONVERGE’s Identity<br />Consistency in Branding<br />Selection of a logo<br />
  12. 12. Questions to the team<br />Which Video Conferencing Software do you currently use? <br />What are your concerns regarding internal communication?<br />Should subteam email communication be restricted?<br />What content do you imagine will come from your WP’s to be disseminated via WP10?<br />Which are the typical means of dissemination for this kind of research in your country and field?<br />