Using a Wiki for
         Collaboration and
           Coordination
                                        by Connie Cros...
Who am I?
Former law firm library manager
      now consulting in:

•     social media strategy
•   information management
...
A Tale of Two Conferences
Northeast Regional Law Libraries
  Meeting 2007 (“NE2007”)
NE2007
• formal conference
• numerous concurrent speaker sessions
• international (U.S. & Canada)
• hotel booked 3 1/2 yea...
PodCamp Toronto 2007
PodCamp Toronto

• informal “unconference”
• numerous concurrent speaker sessions
• international (Canada & U.S.)
• univer...
Guess what??.....
Both used wikis!
Private organizers’ wiki
• each committee had its own main page
• during conference calls, everyone referred
  to wiki

• meeting notes/decisions w...
Committee pages = work space
Public organization wiki
• crowdsourced event!
• registration = add your name to the list
• giving a session = add session to the list
• scheduling...
PCTO wiki circa 2009
Have we abandoned the wiki?
Today’s talk
1. Wikis 101
2. Why use wikis
3. Wikis for event planning
4. AIIP conference
5. Getting started
6. Resources
Wikis 101
Wiki??
“The simplest online
 database that could
       work.”
“The simplest online
 database that could
       work.”

       - Ward Cunningham,
         inventor of wikis
“wiki ‘pulls’ people
together to work on the
      same text....
“...everyone looks at the
same text on a page, and can
 immediately make changes
   directly on that page.”
      - Stewar...
WYSIWYG editor
history of revisions
Compare revisions, revert
permissions - by person & page
Wikis Platforms
                    ...in the Cloud

• PBWorks (formerly PBWiki)
• Wikispaces
• Wetpaint
Wiki Platforms
            ...inside the Enterprise
• Confluence
• TikiWiki
• MS SharePoint
• ThoughtFarmer
• ...and many m...
Why?



Photo: ddrccl http://www.sxc.hu/photo/1172789
• sharing information that changes frequently
• enabling everyone to post
• collaboration among team members
• building co...
Wikis for event
  planning
1. Designate
administrator(s)
2. Set up initial pages
3. Get team members
        started
4. Post decisions &
 work-in-progress
5. Wiki gardening
6. Retain historical
 work for future
     reference
Getting started
Tie use back to your
 goals & strategies




     •   “goal” by D’Arcy Norman - Flickr - used under Creative Commons -
   ...
gapingvoid.com


 Choose appropriate tools
Collaborative tools -
       alternatives
• wikis
• Google Docs
• Skype (chat, conference calls, video calls, file
  sharin...
Start with a pilot project
Determine requirements
  hosted or on your own server?
  in the cloud or inside the firewall?
  history of changes needed?
...
Will your group culture
    support a wiki?
Choose appropriate
  wiki platform
selection - wikimatrix.org
wiki choice wizard
wiki choice wizard
wizard - feature comparison
Architecture,
layout, design
Avoid
“empty disco” syndrome
Content - create,
prepare, migrate
Designate
 a wiki
gardener
Create a sharing culture
Resources
wikipatterns.com
... and
the book!
Social Software
  in Libraries
by Meredith Farkas
Social Software
   in Libraries
     by Meredith Farkas
  .....plus numerous blog
       posts, articles &
presentations b...
Wikis for
  Libraries
  by Lauren Pressley
    Tech Set series,
Neal-Schuman Publishing
Wikinomics: How
Mass Collaboration
Changes Everything
      by Don Tapscott
  and Anthony D. Williams
www.socialtext.net/
            wikiwed/

Wiki Wednesdays
WikiSym
http://podcamp.org
Effective Blogging for Libraries
by Connie Crosby
The Tech Set series,
Neal-Schuman Publishing
March 2010
http://www.neal-...
Now! With wiki
                            techset.wetpaint.com

Effective Blogging for Libraries
by Connie Crosby
The Tec...
Thank you!
           Connie Crosby
Crosby Group Consulting
    http://crosbygroup.ca
 connie@crosbygroup.ca
            4...
Image Credits (1/2)
•   NE2007 reception - photo by Connie Crosby - all rights reserved

•   “Scenes from PodCamp Toronto ...
Image Credits (2/2)
•   “L'espace internet du musée de la Communication (Berlin)” by dalbera - Flickr -
    used under Cre...
Using a Wiki for Collaboration and Coordination
Using a Wiki for Collaboration and Coordination
Using a Wiki for Collaboration and Coordination
Using a Wiki for Collaboration and Coordination
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Using a Wiki for Collaboration and Coordination

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Based on a webinar presented to the Association of Independent Information Professionals (AIIP) these slides look at use of a wiki for event planning, and getting started using wikis for larger projects. A list of helpful resources are also included

Published in: Business

Using a Wiki for Collaboration and Coordination

  1. 1. Using a Wiki for Collaboration and Coordination by Connie Crosby Crosby Group Consulting based on a webinar presented to the Association of Independent Information Professionals (AIIP) August 26, 2010
  2. 2. Who am I? Former law firm library manager now consulting in: • social media strategy • information management • knowledge management
  3. 3. A Tale of Two Conferences
  4. 4. Northeast Regional Law Libraries Meeting 2007 (“NE2007”)
  5. 5. NE2007 • formal conference • numerous concurrent speaker sessions • international (U.S. & Canada) • hotel booked 3 1/2 years in advance • large committees, geographically dispersed
  6. 6. PodCamp Toronto 2007
  7. 7. PodCamp Toronto • informal “unconference” • numerous concurrent speaker sessions • international (Canada & U.S.) • university space booked 3 1/2 months in advance • a few key organizers
  8. 8. Guess what??.....
  9. 9. Both used wikis!
  10. 10. Private organizers’ wiki
  11. 11. • each committee had its own main page • during conference calls, everyone referred to wiki • meeting notes/decisions written directly into wiki • significantly reduced email • kept everyone “in the loop”
  12. 12. Committee pages = work space
  13. 13. Public organization wiki
  14. 14. • crowdsourced event! • registration = add your name to the list • giving a session = add session to the list • scheduling = add your session to the schedule skeleton • content created added to wiki (presentations, photos, audio, video)
  15. 15. PCTO wiki circa 2009
  16. 16. Have we abandoned the wiki?
  17. 17. Today’s talk 1. Wikis 101 2. Why use wikis 3. Wikis for event planning 4. AIIP conference 5. Getting started 6. Resources
  18. 18. Wikis 101
  19. 19. Wiki??
  20. 20. “The simplest online database that could work.”
  21. 21. “The simplest online database that could work.” - Ward Cunningham, inventor of wikis
  22. 22. “wiki ‘pulls’ people together to work on the same text....
  23. 23. “...everyone looks at the same text on a page, and can immediately make changes directly on that page.” - Stewart Mader, wikipatterns
  24. 24. WYSIWYG editor
  25. 25. history of revisions
  26. 26. Compare revisions, revert
  27. 27. permissions - by person & page
  28. 28. Wikis Platforms ...in the Cloud • PBWorks (formerly PBWiki) • Wikispaces • Wetpaint
  29. 29. Wiki Platforms ...inside the Enterprise • Confluence • TikiWiki • MS SharePoint • ThoughtFarmer • ...and many more!
  30. 30. Why? Photo: ddrccl http://www.sxc.hu/photo/1172789
  31. 31. • sharing information that changes frequently • enabling everyone to post • collaboration among team members • building consensus • coordinating activities (esp. administrative)
  32. 32. Wikis for event planning
  33. 33. 1. Designate administrator(s)
  34. 34. 2. Set up initial pages
  35. 35. 3. Get team members started
  36. 36. 4. Post decisions & work-in-progress
  37. 37. 5. Wiki gardening
  38. 38. 6. Retain historical work for future reference
  39. 39. Getting started
  40. 40. Tie use back to your goals & strategies • “goal” by D’Arcy Norman - Flickr - used under Creative Commons - http://www.flickr.com/photos/dnorman/3210880223/
  41. 41. gapingvoid.com Choose appropriate tools
  42. 42. Collaborative tools - alternatives • wikis • Google Docs • Skype (chat, conference calls, video calls, file sharing, screen sharing) • Project management sites e.g. Basecamp • Mockup sites e.g. Balsamiq, Mockingbird
  43. 43. Start with a pilot project
  44. 44. Determine requirements hosted or on your own server? in the cloud or inside the firewall? history of changes needed? authority levels for individual pages? WYSIWYG editor?
  45. 45. Will your group culture support a wiki?
  46. 46. Choose appropriate wiki platform
  47. 47. selection - wikimatrix.org
  48. 48. wiki choice wizard
  49. 49. wiki choice wizard
  50. 50. wizard - feature comparison
  51. 51. Architecture, layout, design
  52. 52. Avoid “empty disco” syndrome
  53. 53. Content - create, prepare, migrate
  54. 54. Designate a wiki gardener
  55. 55. Create a sharing culture
  56. 56. Resources
  57. 57. wikipatterns.com
  58. 58. ... and the book!
  59. 59. Social Software in Libraries by Meredith Farkas
  60. 60. Social Software in Libraries by Meredith Farkas .....plus numerous blog posts, articles & presentations by Meredith
  61. 61. Wikis for Libraries by Lauren Pressley Tech Set series, Neal-Schuman Publishing
  62. 62. Wikinomics: How Mass Collaboration Changes Everything by Don Tapscott and Anthony D. Williams
  63. 63. www.socialtext.net/ wikiwed/ Wiki Wednesdays
  64. 64. WikiSym
  65. 65. http://podcamp.org
  66. 66. Effective Blogging for Libraries by Connie Crosby The Tech Set series, Neal-Schuman Publishing March 2010 http://www.neal-schuman.com/bdetail.php?isbn=9781555707132
  67. 67. Now! With wiki techset.wetpaint.com Effective Blogging for Libraries by Connie Crosby The Tech Set series, Neal-Schuman Publishing March 2010 http://www.neal-schuman.com/bdetail.php?isbn=9781555707132
  68. 68. Thank you! Connie Crosby Crosby Group Consulting http://crosbygroup.ca connie@crosbygroup.ca 416-919-6719
  69. 69. Image Credits (1/2) • NE2007 reception - photo by Connie Crosby - all rights reserved • “Scenes from PodCamp Toronto 2007” by Brian Hogg - Flickr - used under Creative Commons http://www.flickr.com/photos/inelegant/404694563/ • Image of business man used under standard stock.xchng license http://www.sxc.hu • Image of business woman used under standard stock.xchng license http://www.sxc.hu • “goal” by D’Arcy Norman - Flickr - used under Creative Commons - http://www.flickr.com/photos/dnorman/3210880223/ • The Web 2.0 thing (cartoon) - Hugh McLeod - gapingvoid.com
  70. 70. Image Credits (2/2) • “L'espace internet du musée de la Communication (Berlin)” by dalbera - Flickr - used under Creative Commons http://www.flickr.com/photos/dalbera/2738451853 • “Emerging Beauty” by timsamoff on Flickr - used under Creative Commons - http://www.flickr.com/photos/timsamoff/106779233/ • “The rave” by leocub - used under standard stock.xchng license - http://www.sxc.hu/photo/772418 • “.|Unique|.” by clix http://www.sxc.hu/photo/923718 - used under stock.xchng standard licensing • “Dr. Dirt in his garden” by Natalie Maynor - Flickr - used under Creative Commons http://www.flickr.com/photos/nataliemaynor/446709701/ • Image of Connie Crosby - all rights reserved, Rannie Turingan. Used with permission http://www.flickr.com/photos/photojunkie/4378782274

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