Making the Case for Social Media Inside the Organization

Making the Case forSocial Media Inside the Organization by Connie Crosby @conniecrosby Crosby Group Consulting Knowledge Workers Toronto #kwTO June 20, 2012

Where is Enterprise 2.0 today?

• 2 years ago we were primarily talking about adding in tools/applications such as blogs, wikis, and Twitter-like microblogs such as Yammer to the intranet.• Today we are seeing a race to create/implement full-on social layers to the intranet or social intranet platforms e.g. Jive, Speechbobble,ThoughtFarmer and others.• Yammer is now a full-blown social platform and there are rumours of Microsoft planning to purchase it to ﬁll the gap in their offerings.• The Enterprise 2.0 conference is taking place in Boston as we speak. Follow #e20 on Twitter.

What are thechallenges in makingthe business case for social?

Challenges (1)• history of being an entertainment tool• keeping people engaged• privacy issues• investment in people needed, too (e.g. training, support)• cost to implement higher than expected• unmoderated; loss of control• general business case issues, eg. ROI, addressing risks, business use “Why”

Challenges (2)• reputational issues - for both individuals and the organizational culture• “just don’t get it”• who is going to pay for it?• “free” tools are not free• engagement/creation of content - does the 1:9:90 rule apply? (i.e. 1% create content, 9% comment, 90% only read)• information overload• is the business case based on the reality of the organisational culture?

BARRIERSDistrust Fear AmbivalenceInsecurity Paranoia Skepticism

Will social create a sharing culture?

5 Myths of Collaboration1. The right tools will make us collaborative.2. Collaboration is inherently a good thing.3. Collaborating takes extra time.4. People naturally will/will not collaborate.5. People instinctively know how to collaborate. Gartner - Press release June 3, 2011 http://www.gartner.com/it/page.jsp? id=1711814

Some invalid assumptions• The purpose of collaboration is obvious• Bigger is better• Build it and they will come• The real value in collaboration is connecting people to content Source: Sara Roberts, Roberts Golden Consulting, Inc. & Margaret Schweer, Tammy Ericson & Associates at Enterprise 2.0 2012 - notes by V. Mary Abraham http://aboveandbeyondkm.com/2012/06/building-intelligent-organizations-e2conf.html

Here’s what T-systems says: • Sharing knowledge is always voluntary. No one can ever be forced. • We share knowledge when we have the right audience, that motivates us and creates the right context. • Social software alone is not the solution to the old problems of knowledge management. Source: T-systems Multimedia Systems http://www.slideshare.net/TSystemsMMS/enterprise-20-knowledge-management-people-at-the-center

Building thebusiness case

Marketing / Communications• Communicating from the top down• Getting staff on board• Keeping a wide-spread team (such as sales) on message

Human Resources• Recruiting• Employee on-boarding• Training• Employee work satisfaction• Retention

Library / Research• Current awareness• Aggregation of resources - internal & external• Shared work / research space

Professional Development • connecting with colleagues, mentors, experts • attending seminars at different times, in different locations (webinars) • learning on demand • ﬁnding support from peers

Knowledge Management• encourages culture of sharing / collaboration• retaining content / knowledge (outside of email)• making tacit knowledge explicit• sharing knowledge for succession purposes

Enterprise-wide• space in which to develop policy• record and maintain quickly changing procedures• engage everyone• and: how can you “do more with less”??

And more:• crisis/emergency communications (internal & external)• customer service - co-ordinating issue resolution• communicating & recognizing staff success stories• crowd sourcing (if big enough staff• research - mining content for major topics/themes of interest; providing real-time info on these themes• library - social layer in the catalogue providing reviews, tagging, ratings, recommendations

T-systems says:• It is no longer about storing knowledge...• but about knowledge just in time• this happens in formal networks• ...and even more in informal networks

Social tools• Crossing boundaries between employees• Crossing boundaries between organizations• Crossing boundaries between organizations and their clients or stakeholders• Crossing boundaries among clients and stakeholders to create communities

Social media is people!•Connect• Communicate• Share• Collaborate• Learn

http://www.socialsignal.com/cartoon used under Creative Commons

“Idle chatter” is how:• staff learn to use the tools• tacit knowledge is transferred• teams are reinforced• staff are engaged

Recommended Reading The Social Organization by Anthony J. Bradley & Mark P. McDonald Harvard Business Review Press, 2011 www.gartner.com/thesocialorganization

Recommended Reading Open Leadership by Charlene Li Jossey-Bass, 2010 www.charleneli.com/openleadership

Recommended Reading Leading Across Boundaries by Russ Linden Jossey-Bass, 2010 http://www.russlinden.com/html/ books_videos.htm

Recommended Reading Business Cases for Info Pros by Ulla de Stricker Information Today, Inc., 2008 http://www.destricker.com/en/books.html

Effective Blogging for Librariesby Connie CrosbyThe Tech Set series,Neal-Schuman Publishinghttp://www.neal-schuman.com/ebl

Thank you! Connie Crosby Crosby Group Consulting http://crosbygroup.ca connie@crosbygroup.ca @conniecrosby @crosbygroup 416-919-6719 31

Image Credits• “Podcamp Montreal 2008 71” (Jay Moonah) by Eva Blue - Flickr - used under Creative Commons - http://www.flickr.com/photos/evablue/2875304911/• successful business woman on laptop by Search Engine People - Flickr - used under Creative Commons - http://www.flickr.com/photos/sepblog/3941048713/• “A lot of networking going on..” by Jacob Bøtter - Flickr - used under Creative Commons - http://www.flickr.com/photos/jakecaptive/15792280/

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Making the Case for Social Media Inside the Organization

by Connie Crosby on Jul 04, 2012

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