Ph D Orientation Day2009

Ph.D. Students Orientation Day at the ICT School October 23, 2009 Sal B – Forum Program 10:00 – 10:30 Welcome message by Carl Gustaf Jansson, Head of Graduate Education and Vice-Dean at the ICT school 10:30 – 12:00 Information and discussion lead by the ICT Ph.D. Student Council. Guests: the Ph.D. Student Adviser (Fredrik Häggström) and the SULF national representative for Ph.D. Students (Lars Abrahamsson) 12:30 – 13:30 Lunch 13:30 – 15:00 Campus tour 15:00 – 15:30 Fika Later Mingle downtown 1

Welcome! • The school of Information and Communication Technology (ICT) at KTH Kista: European Silicon valley International enviroment Ph.D. Orientation Day ICT School 2

About us • Our Research Groups: • Material Physics • Functional Materials • Semiconductor materials • Devices and circuits • Photonics, Quantum Electronics and Optics • Embedded Electronic and Computer Systems • Communication Systems • Software and Computer Systems • Telecommunication Systems Laboratory • Service Systems and Systems Science Ph.D. Orientation Day ICT School 3

Centra • Centers: • Linné center in Advanced Optics and Photonics • Wireless@KTH • Kista Photonics Research Center • Electrum Laboratory • Center for Information Technology and Cognitive Science • SPIDER • iPack Center Ph.D. Orientation Day ICT School 4

Important people for you • Supervisor(s) {handledare} Your main reference(s) throughout your doctoral studies • Director of Studies{studierektor} • Dean of Graduate Education {forskarutbildningsansvarig} Carl Gustaf Jansson Ph.D. Orientation Day ICT School 5

Outline • Motivation • The ICT Ph.D. Student Council • Ph.D. Student adviser (Fredrik Häggström) • Saco-S-KTH, SULF-KTH (Lars Abrahmsson) • Ph.D. Students rights • Discussion Ph.D. Orientation Day ICT School 6

Motivation • Welcome to the ICT School! • Informe you about your time as a Ph.D. Student at the ICT School. • A way for us to better understand your needs and worries, and therefore, better represent you at the school meetings. • The most important part of the meeting is the discussion, so go ahead and ask any time you want! Ph.D. Orientation Day ICT School 7

The ICT Ph.D. Student Council A part of the Doctorand Section in the Student Union Ph.D. Orientation Day ICT School 8

Who we are? • At present it is five of us which are active in it: • Constantinos • Magnus (vice-President) • Pamela (Treasurer) • Stefano (President) • Zhechao (Secretary) • Blog: ict-phds.blogspot.com Ph.D. Orientation Day ICT School 9

What do we do? • Define the Ph.D. Council structure and rules • Issues regarding your rights and responsibilities • Inform you about any issues that may be of concern to you • We are represented in the School Board • Promote social activities among us • We welcome any idea you can bring to the Council Ph.D. Orientation Day ICT School 10

The Ph.D. Student Advisor {Doktorandombud} Ph.D. Orientation Day ICT School 11

Doktorandombud • Our doktorandombud (Ph.D. ”advisor”) is Fredrik Häggström. • Contact information: e-mail: doktorandombud@ths.kth.se Tel.: 08-790 98 75 Visiting address: KårX at the main campus Available on-site on Mondays-Wednesdays-Fridays (morning) • Contact the PhD Student Advisor if you need advice or a talk, or if you want assistance in interacting with your supervisor, the director of studies, examiner, occupational health services or authorities. • The PhD Student Advisor is employed by the Student Union THS, not KTH, and your matter will not be documented at KTH unless you request it. • Your contact with the PhD Student Adviser is strictly confidential. Ph.D. Orientation Day ICT School 12

KTHs och doktorandhandboken • KTH Handbook: Everything you need to know about KTH rules. http://www.kth.se/info/kth-handboken/ • Summary in English. http://www.ict.kth.se/ECS/quickref.php • Doktorandhandboken: Everything you need to know about your rights and obligations as a Ph.D. Student in Sweden (edited by the Swedish National Agency for Higher Education). http://www.doktorandhandboken.nu/ You should visit this link, especially if you are a new Ph.D. student. Ph.D. Orientation Day ICT School 13

Doktorandsektionen • Doktorandsektionen (Ph.D. Students ”section” of the Student Union) http://www.doktorandsektionen.se/site/ • E-mail List: Send an e-mail to doktorander-request@dr.kth.se with the text subscribe in the body of the mail. • Technologia: KTH's mentorship program for female Ph.D. students. http://www.doktorandsektionen.se/Technologia/technologia_en g.html Ph.D. Orientation Day ICT School 14

Unions • Sveriges Ingenjörer: http://www.sverigesingenjorer.se/ • SULF (Sveriges universitetslärarförbund): http://www.sulf.se/ • SACO (Confederation of Trade Unions for professionals): http://www.saco.se/ Ph.D. Orientation Day ICT School 15

SULF {Sverige UniversitetsLärarFörbund} Ph.D. Orientation Day ICT School 16

Lars Abrahamsson Chairman Swedish Association of Doctoral Candidates (SDF) Local labour union representative of PhD students at Saco-KTH lars.abrahamsson@ee.kth.se 790 70 58 Sveriges universitetslärarförbund www.sulf.se Ph.D. Orientation Day ICT School 17

Presentation of the Union, SULF What do we work with right now • SULF - labour union and professional association • University lecturer • Researcher • Doctoral Student • Negotiate, inform, debate • Influence the formation of higher education and research • Devote all our efforts towards the job issues and the salary conditions of university personell. Sveriges universitetslärarförbund www.sulf.se Ph.D. Orientation Day ICT School 18

What do we work with Some important questions (1/2) • An equal opportunity university • Increased resources for high quality • Competitive salaries for university employes • Safety in the employment • Research and competence as a natural part of your employment • Teachers without PhD degree shall be able to participate in the research education Sveriges universitetslärarförbund www.sulf.se Ph.D. Orientation Day ICT School 19

What do we work with Some important questions (2/2) • Ph.D. Students should be offered regular employment (SDF) • Better conditions for Ph.D. Students regarding supervision, working place and other resources (SDF) • Increased possibilities to international contacts and visits to foreign universities • More postdoctoral positions (SDF) • Oppose the use of ”shadow” Ph.D. students (SDF) Sveriges universitetslärarförbund www.sulf.se Ph.D. Orientation Day ICT School 20

Membership in SULF • Full fee 192 SEK/month • Half fee 96 SEK/month • 1/4 fee 48 SEK/month • 1/12 fee 16 SEK/month Hel avgift : anställning med mer än 50 procents omfattning Halv avgift : doktorandtjänst eller anställning om 21-50 procent omfattning eller arbetar utomlands med lön från Sverige Kvartsavgift: amanuenstjänst om 20 procent eller mindre, utbildningsbidrag med tjänsteandel, post doc-stipendium eller arbetar utomlands utan lön från Sverige eller som är stödjande medlem 12-delsavgift : doktorand med studiemedel, stipendium, utbildningsbidrag utan tjänsteandel eller medlem som börjat studera på heltid inom grundläggande högskoleutbildning AEA, Akademikernas erkända arbetslöshetskassa: 90 SEK/month Ph.D. Orientation Day ICT School 21

Membership in two unions • You can be a member of SULF and one other Saco-union without increase of the fee! • Sveriges Ingenjörer: 185 SEK/month (220 SEK/month to be a member of just Sveriges Ingenjörer*) • Naturvetarna: 121 SEK/month (cf. 100 SEK/month to be a member of Naturvetarna) * Annan avgift kan gälla de första åren efter examen från grundutbildningen. Avgifterna ovan gäller den som har anställning som doktorand på heltid. Ph.D. Orientation Day ICT School 22

Ph.D. Student rights Ph.D. Orientation Day ICT School 23

Study plan • The most important document throughout your doctoral studies • It is the legal document between you and KTH • Eventual conflicts can be solved based on its content • Salary steps are reached after fullfillment of the goals which are set in it • Make sure that you and your supervisor are keeping it updated, typically once a year. Ph.D. Orientation Day ICT School 24

Supervision • All Ph.D. students shall have a principal supervisor • If you have been admitted after June 2007, shall also have at least a second supervisor. • The principal supervisor has the responsibilities to supervise you and to make sure that your studies and dissertation work proceed according to the Study Plan. • If your supervisor did not manage to supervise you in the correct way, you may get your employment extended in time. • The main supervisor should have Docent competence. Ph.D. Orientation Day ICT School 25

Supervision • You have the right to change your supervisor. • To do so, you must write to the Responsible for the Graduate Education {Forskarutbildningsansvarig, FA}. • You must state the reason why you want to change. • It can be difficult to find another suitable supervisor, so it is a good idea to try to find and speak to someone suitable in advance. Ph.D. Orientation Day ICT School 26

How to finance PhD studies • Employment as Doctoral Candidate • Education grant • Scholarships • Other employments Ph.D. Orientation Day ICT School 27

Employment as Doctoral Candidate • Salary • Collective agreement (ALFA) • Holiday • Living allowance (traktamente) • Health insurance, insurance for parental leave • Insurance • Pension • Unemployment insurance Ph.D. Orientation Day ICT School 28

Salary levels for employed doctoral candidates at KTH Present agreement 1/4 2009 – 30/9 2010 • Level 1 (start) 23400 SEK • Level 2 (30%) 24600 SEK • Level 3 (50%) 27100 SEK • Level 4 (80%) 28500 SEK Ph.D. Orientation Day ICT School 29

When do I reach the next salary level? • From the agreement: ”Fordringarna för uppflyttning till steg 2, steg 3, och steg 4 anses ha uppnåtts efter 30 %, 50 % respektive 80 % av den planerade effektiva studietiden enligt en årligen upprättade individuella studieplanen, såvida inte huvudhandledaren ger annat besked skriftligt med motivering utifrån uppföljning av studieplanen.” Ph.D. Orientation Day ICT School 30

When do I reach the next salary level? • No demand on a certain number of articles etc • No demand on licentiate degree to reach level 3 • No demand of date for dissertation to reach level 4 Ph.D. Orientation Day ICT School 31

Study Grant (not an employment) • 15 500 SEK/month (tax) • Employment when 2 years are left • No health insurance • You can keep education grants when you are ill or on parental leave • Since Försäkringskassan is not involved, the university takes the risk • No rights according to collective agreements • General pension but no supplementary • No unemployment insurance • Can be combined with employment (maximum 40%) • The employment is called “assistenttjänst” Ph.D. Orientation Day ICT School 32

Scholarship (not an employment) • No health insurance and insurance for parental leave • No rules for holiday • No pension • No unemployment insurance • No tax - no demand on service in return. This means: IT IS ILLEGAL TO PERFORM ANY KIND OF DEPARTMENTAL DUTY WHILE ON SCHOLARSHIP no matter what your supervisor thinks no matter what you think Ph.D. Orientation Day ICT School 33

Other employments • Employed by the “industry” • Working as a teacher, or some other university job • other… Ph.D. Orientation Day ICT School 34

Table • Salary • Parental Leave • Illness • Unemployment fund {A-kassa} • Vacation • Pension Ph.D. Orientation Day ICT School 35

Discussion Ph.D. Orientation Day ICT School 36

Some Discussion Topics • Do you get enough support from your advisor(s)? • Study plan, is it useful?, is it followed? • Graduate courses: do they help or are they a burden? • Discrimination & harassment • Are you in the right salary step? • Departmental duties • Acceptance as licentiate student instead of as Ph.D. student. • How would you improve the quality of the graduate education at the ICT School? Ph.D. Orientation Day ICT School 37

Take home message - 1 • Now you know the meaning of the following: ICT Ph.D. Student Council (part of the Student Union) Doktorandombud Labour Unions: Saco-S-KTH (i.e. SULF and Sveriges Ingenjörer) Ph.D. Orientation Day ICT School 38

Take home message - 2 • You know better your situation in terms of the rights you have as a Ph.D. Student here. Make sure these rights are respected in your everyday work, and contact us in case you want help when they are not. Ph.D. Orientation Day ICT School 39

Take home message - 3 • We do not inherit the Earth from our fathers, we are borrowing it from our children. (Native Americans proverb) • You’re not going to be the last Ph.D. Student on Earth, have some compassion for the coming ones: improve their conditions; get involved with the Ph.D. Student Council! Ph.D. Orientation Day ICT School 40

Thank you! Tack! Ph.D. Orientation Day ICT School 41

21:00 in Slussen! Ph.D. Orientation Day ICT School 42

Ph D Orientation Day2009

by Cωνσtantίnoς Giannoulis on Oct 29, 2009

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