2007-08 Common App Online

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An overview of functionality in the new Common App Online

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2007-08 Common App Online

  1. 1. The Common App Online™
  2. 2. Agenda This presentation looks at the student experience in the Common App Online – from registration to submission. Registration & Search Search Engine Objectives Searching for Schools Learn how to create a new Adding a School account Common Application Perform searches for Sections schools Submitting Add colleges to the “My Supplements Colleges” list Payment School Forms Technical Support (c) Copyright 2007 AY Software Services, Inc. All rights reserved. This document contains proprietary information and may not be copied without written permission from AY Software Services, Inc.
  3. 3. Login Screen From the main login screen, students will click on “Create a new account” to begin the registration process. (c) Copyright 2007 AY Software Services, Inc. All rights reserved. This document contains proprietary information and may not be copied without written permission from AY Software Services, Inc.
  4. 4. Creating a New Account Of particular importance on this registration screen is the first question, which asks students to report as either a first-year or transfer student. (c) Copyright 2007 AY Software Services, Inc. All rights reserved. This document contains proprietary information and may not be copied without written permission from AY Software Services, Inc.
  5. 5. Instructions Upon completion of the registration form and all its required questions (marked with a gold asterisk), the user is brought to the Common App Online Instructions screen. (c) Copyright 2007 AY Software Services, Inc. All rights reserved. This document contains proprietary information and may not be copied without written permission from AY Software Services, Inc.
  6. 6. Getting to the Search Engine By clicking on “My Colleges” on the left-hand navigation menu and then “Search for Colleges,” the student is brought to the Simple Search Page. (c) Copyright 2007 AY Software Services, Inc. All rights reserved. This document contains proprietary information and may not be copied without written permission from AY Software Services, Inc.
  7. 7. The Search Engine On either the Simple Search or the Advanced Search, entering search criteria and clicking on the button brings the applicant to the Search Results Screen. (c) Copyright 2007 AY Software Services, Inc. All rights reserved. This document contains proprietary information and may not be copied without written permission from AY Software Services, Inc.
  8. 8. The Search Results Screen From here, schools can be mapped … … and searches can be saved. (c) Copyright 2007 AY Software Services, Inc. All rights reserved. This document contains proprietary information and may not be copied without written permission from AY Software Services, Inc.
  9. 9. Comparing Schools Clicking on the button from the search results screen allows students to compare up to three different institutions. Clicking on the categories at the top (e.g., “Admission Criteria”) will display different sets of relevant data. (c) Copyright 2007 AY Software Services, Inc. All rights reserved. This document contains proprietary information and may not be copied without written permission from AY Software Services, Inc.
  10. 10. Common App Process The “Common Application Process” tab displays information about application fees, deadlines, and requirements as well as whether the school has a supplement. (c) Copyright 2007 AY Software Services, Inc. All rights reserved. This document contains proprietary information and may not be copied without written permission from AY Software Services, Inc.
  11. 11. Adding a College To add a school, check the box next to its name and then click on “Add” to get to the My Colleges screen. On the My Colleges page, students can choose to apply for Early Decision or Early Action if any of those colleges offer alternative deadlines. (c) Copyright 2007 AY Software Services, Inc. All rights reserved. This document contains proprietary information and may not be copied without written permission from AY Software Services, Inc.
  12. 12. My Checklist The My Checklist page allows students to see a complete list of the colleges they have chosen, as well as the statuses of their applications and supplements. (c) Copyright 2007 AY Software Services, Inc. All rights reserved. This document contains proprietary information and may not be copied without written permission from AY Software Services, Inc.
  13. 13. Agenda We’ve looked at the Registration process and Search Engine. Now let’s take a look at the Common Application itself. Registration Common Application Search Engine Objectives Searching for Schools •Identify required, dynamic, Adding a School and upload questions •Understand the submission Sections and payment processes Submitting •Become familiar with Supplements supplements and school Payment forms School Forms Technical Support (c) Copyright 2007 AY Software Services, Inc. All rights reserved. This document contains proprietary information and may not be copied without written permission from AY Software Services, Inc.
  14. 14. The Common Application After searching for and adding colleges, the applicant moves on to the Common Application itself, beginning with the Bio section. (c) Copyright 2007 AY Software Services, Inc. All rights reserved. This document contains proprietary information and may not be copied without written permission from AY Software Services, Inc.
  15. 15. CEEB Codes On the “Academics” page, students can save themselves work and populate school information by clicking on “look up” for CEEB codes. Click on “Search” Then the school name. (c) Copyright 2007 AY Software Services, Inc. All rights reserved. This document contains proprietary information and may not be copied without written permission from AY Software Services, Inc.
  16. 16. Writing Samples On the “Writing Samples” page, students will see two types of essays: text boxes with character counts and uploads. (c) Copyright 2007 AY Software Services, Inc. All rights reserved. This document contains proprietary information and may not be copied without written permission from AY Software Services, Inc.
  17. 17. Upload Documents The Upload Document feature is new in the Common App Online. 1) Click on the button to bring up the “File Upload” screen. 2) Click “Browse” to locate a file and then “Upload” once again. 3) New buttons will now appear next to “Upload Document.” 4) Click on “View Document” to see the uploaded document. (c) Copyright 2007 AY Software Services, Inc. All rights reserved. This document contains proprietary information and may not be copied without written permission from AY Software Services, Inc.
  18. 18. Printing and PDFs Students can check their progress by clicking the button. This will bring up a PDF copy of the application. Uploaded documents will be appended to the end of the printed PDF. (c) Copyright 2007 AY Software Services, Inc. All rights reserved. This document contains proprietary information and may not be copied without written permission from AY Software Services, Inc.
  19. 19. Error Messages When students decline to answer required questions, a system message is displayed at the top of the page letting them know which questions have not been answered successfully. These questions are also highlighted in the form itself. (c) Copyright 2007 AY Software Services, Inc. All rights reserved. This document contains proprietary information and may not be copied without written permission from AY Software Services, Inc.
  20. 20. Sign & Submit On the final section of the Common Application, a “Submit” button is displayed. (c) Copyright 2007 AY Software Services, Inc. All rights reserved. This document contains proprietary information and may not be copied without written permission from AY Software Services, Inc.
  21. 21. Errors in Submission If there are still some unanswered required questions, they are displayed as clickable links that, when clicked, take the student directly to the unanswered question. Unanswered, required questions are highlighted in gold. (c) Copyright 2007 AY Software Services, Inc. All rights reserved. This document contains proprietary information and may not be copied without written permission from AY Software Services, Inc.
  22. 22. The Submit Screen If all required questions are answered, students can select a college or colleges to which the Common Application should be submitted. Clicking “Submit” will send off the application to the selected schools. The student is brought back to the “My Checklist” page, and a successful submission message is displayed at the top of the page. (c) Copyright 2007 AY Software Services, Inc. All rights reserved. This document contains proprietary information and may not be copied without written permission from AY Software Services, Inc.
  23. 23. Supplements Working down the left-hand navigation menu, students will arrive at the Supplements section. These can be submitted before or after the Common Application form is submitted. Click on “Create” or “Edit” to view a supplement. Supplements have the same look and feel as sections from the Common Application. (c) Copyright 2007 AY Software Services, Inc. All rights reserved. This document contains proprietary information and may not be copied without written permission from AY Software Services, Inc.
  24. 24. Payments The Payments section shows all the institutions from “My Colleges” and their payment statuses. (c) Copyright 2007 AY Software Services, Inc. All rights reserved. This document contains proprietary information and may not be copied without written permission from AY Software Services, Inc.
  25. 25. Payments If the applicant attempts to “Pay Online” before the application and the supplement are submitted, an error message is displayed. (c) Copyright 2007 AY Software Services, Inc. All rights reserved. This document contains proprietary information and may not be copied without written permission from AY Software Services, Inc.
  26. 26. Online Payment If “Pay Online” is clicked after submission, the applicant will be directed to an online payment screen. Here, students must: 1) Agree to the terms and conditions 2) Fill out payer information 3) Enter credit card / eCheck information 4) Click “Submit” (c) Copyright 2007 AY Software Services, Inc. All rights reserved. This document contains proprietary information and may not be copied without written permission from AY Software Services, Inc.
  27. 27. Payment Confirmation After clicking on “Submit” the student will receive a processing message . . . Followed by a confirmation page . . . (c) Copyright 2007 AY Software Services, Inc. All rights reserved. This document contains proprietary information and may not be copied without written permission from AY Software Services, Inc.
  28. 28. Successful Payments Back on the “Payments” screen, the most recent payment will be reflected next to the college name. (c) Copyright 2007 AY Software Services, Inc. All rights reserved. This document contains proprietary information and may not be copied without written permission from AY Software Services, Inc.
  29. 29. Fee Waivers If a school grants application fee waivers, they can be accessed by clicking on an available Fee Waiver, such as “NACAC” to bring up the NACAC Waiver screen. Clicking on “Check Qualifications” shows which schools accept the fee waiver. Clicking “Save” will display your new payment status as Fee Waiver. (c) Copyright 2007 AY Software Services, Inc. All rights reserved. This document contains proprietary information and may not be copied without written permission from AY Software Services, Inc.
  30. 30. School Forms Clicking on School Forms will take the student to a list of downloadable PDFs to print out and give to teachers and counselors. Students from a select group of schools will participate in a new online school forms pilot system this year, which will have a different appearance. (c) Copyright 2007 AY Software Services, Inc. All rights reserved. This document contains proprietary information and may not be copied without written permission from AY Software Services, Inc.
  31. 31. Technical Support Technical support will include 24x7 help and a dynamic database of FAQs that can be searched by phrase and listed by relevance. (c) Copyright 2007 AY Software Services, Inc. All rights reserved. This document contains proprietary information and may not be copied without written permission from AY Software Services, Inc.
  32. 32. The New Common App Online™ : July 1, 2007 http://www.commonapp.org

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