Programme Office   The Centre Of Excellence (Ar)
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Programme Office The Centre Of Excellence (Ar)

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Description of the Role of the Programme Office as a centre of Excellence within Rabobank

Description of the Role of the Programme Office as a centre of Excellence within Rabobank

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Programme Office   The Centre Of Excellence (Ar) Programme Office The Centre Of Excellence (Ar) Presentation Transcript

  • Programme Office A Centre of Excellence Programme Office Workshop
  • Why is there a need for a Programme Office Centre Of Excellence in Rabobank
    • Project Portfolio Size
      • Large number of Projects
      • Portfolio currently worth € 160 million
      • Variety of Programmes
    • Large Number of Project Managers
    • Multi Locations
      • Split into Regions
    • Multi Business Lines
      • GFM
      • Corporate Clients
      • Retail Banking
    • Business Growth Plan in next 10 Years
  • The 2 Key purposes of a PO Centre of Excellence (CoE)
    • Central Knowledge Repository - Doing Projects Right
    • Changing Business Environments - Doing the Right Projects
  • Doing the Right Projects the Right Way
    • Corporate Management
    • What are the Right Things?
    • How are we doing?
    • Project Executives
    • Vision, Make it Happen
    • Outcomes/Benefits
    • Project Managers
    • Manage the Work
    • Manage the deliverables
    • Capacity
    • Can we do it?
    • Can we adopt it?
    • Processes
    • How do we do it?
    • Lets do it the same way?
  • 8 Common Causes of Project Failure (OGC, NAO)
    • Poor Senior Ownership / Leadership
    • Lack of Stakeholder Engagement
    • Lack of Project Management Skills
    • Poor Contact with Suppliers
    • Inadequate Resources & Skills to deliver
    • Ignoring whole life costs and ‘Value for Money’
    • Planning in unmanageable chunks
    • Poor strategic link / business focus
  • Services performed by PO CoE; What we currently do
    • Project (Programme) Identification
      • Ongoing Reporting & Monitoring
      • Approvals, Repository, Administration
    • Project Management Method Ownership & Development
      • Handbook, Training and Mentoring
      • Quality Assurance
    • Financial Management
      • Timesheet System support (not directly responsible for Financials)
    • Project Control Policy Guidance
      • Assist in development of PCP, working with CRI
      • Advise Projects on PCP, help with compliance
  • The Programme Office Knowledge Base (Current) PO Knowledge Base PO Report Templates & Guidelines Project Lifecycle Manager Training Courses Key Project Documents Training Database Project Mgmt Tools Timesheet Reports Quality Assurance Check Lists Project Management Support Strategic Support Programme Office Administration (Audit) Line Mgmt Support PO Register
  • Programme Office – The Case for Change
    • Programme Office Activities since Prince2 implementation (2003)
      • Focus on Reporting
      • Largely an Administrating Function
      • Implemented Prince2 Method
      • Prince2 Guidance (Mentoring & Coaching)
    • Firm Foundation for Programme Office to move onto Next Stage
      • Beyond Prince2 Training; Prince2 is only a process
      • Perception of Programme Office (Prince2) as ‘Bureaucratic’
      • Need to promote more practical support for Projects
      • Need to engage with the Higher Level of Management
  • Services performed by PO CoE; What we could do
    • Project Support
      • Central Logs (Lessons, Risks, Issues)
      • Practical Prince2 Tools (e.g. To manage Stage Boundaries, Communications Plan)
      • Project Health Checks
    • Strategic Services
    • Benefit Profiling
      • What are the benefits
      • Which ones matter
    • Risk Profiling
      • What are the common project risks in our environment
      • How can we differentiate between high and low risk projects to proactively manage
      • What are the dependencies
    • Trend Analysis (KPI’s)
      • How are they performing
      • What are we doing well and what are we doing badly
      • How can we improve
    • Integration is Key – Simplicity = starting point
  • The Programme Office Knowledge Base (New) PO Knowledge Base PO Report Templates & Guidelines Project Lifecycle Manager Training Courses Key Project Documents Training Database Lessons Learnt Project Mgmt Tools Timesheet Reports Quality Assurance Check Lists Project Management Support Strategic Support Programme Office Administration (Audit) Line Mgmt Support Risk Profiling Benefits Profiling Trend Analysis PO Register
  • CoE Summary
    • Provide Systems, Tools & Controls to aid the efficient delivery of Projects
    • Provide Project support services, e.g. Project Health Checks, Stage Boundary audits. Assure Projects to, focus on key areas in accordance with the acceleration model
    • Provide Professional Guidance & Assistance to Project Managers in order to mature the application of best practise standards (including identification of suitable training courses etc)
    • Provide a Strategic Oversight of Projects Progress and Success with KPI’s and MIS to enable informed decision taking around projects by senior management.
  • The Key Questions
    • Does it add real value?
    • “ Where else in the organisation is there such across-the-business view of the interconnected components that can make delivery achievable
    • and strategy a success?”