You CAN Write Well! Part 3 of 4

You CAN Write Well! Tips and tricks for getting your message across in print
Part 3 of 4
Erica MacCreaigh
Correctional Libraries Senior Consultant
Colorado State Library

TheGolden Ruleof Relevance
Have a point…

Have a point…
…and get to it…

Have a point…
…and get to it…
…quickly.

Techniques for applying the Golden Rule of Relevance
Clear purpose

Techniques for applying the Golden Rule of Relevance
Clear purpose
“Just the facts, ma’am.”

Subject: Birds in the libraryRecidivism is a serious problem in our society and many experts suspect “nature starvation” is a subtle, but significant criminogenic factor. Library programs positively impact offender behavior. Last year’s wild birds program, scheduled opposite Unit 5’s weekly poker game, kept several offenders from being written up for gambling.I am writing to request funds for three identification guides on birds of Western North America. These books are very popular among the offenders, are written at an appropriate reading level, and encourage appropriate use of leisure time.Also, we have a nesting pair of pigeons in the storage closet.

Subject: Requesting $ for library books about birdsRecidivism is a serious problem in our society and many experts suspect “nature starvation” is a subtle, but significant criminogenic factor. Library programs positively impact offender behavior. Last year’s wild birds program, scheduled opposite Unit 5’s weekly poker game, kept several offenders from being written up for gambling.I am writing to request funds for three identification guides on birds of Western North America. These books are very popular among the offenders, are written at an appropriate reading level, and encourage appropriate use of leisure time.Also, we have a nesting pair of pigeons in the storage closet.

Subject: Requesting $ for library books about birds Recidivism is a serious problem in our society and many experts suspect “nature starvation” is a subtle, but significant criminogenic factor. Library programs positively impact offender behavior. Last year’s wild birds program, scheduled opposite Unit 5’s weekly poker game, kept several offenders from being written up for gambling.I am writing to request funds for three identification guides on birds of Western North America. These books are very popular among the offenders, are written at an appropriate reading level, and encourage appropriate use of leisure time.Also, we have a nesting pair of pigeons in the storage closet.

Subject: Requesting $ for library books about birds I am writing to request funds for three identification guides on birds of Western North America. These books are very popular among the offenders, are written at an appropriate reading level, and encourage appropriate use of leisure time.

Subject: Requesting $ for library books about birds I am writing to request funds for three identification guides on birds of Western North America. These books are very popular among the offenders, are written at an appropriate reading level, and encourage appropriate use of leisure time.The three books cost $35 total and Kathy can order them via P-card from Amazon.com.Let me know if you have any other questions. Thank you for considering this request.

TheGolden Ruleof Accessibility
What they see is not necessarily what they “get”

Techniques for applying the Golden Rule of Accessibility
Avoid professional jargon and acronyms, unless…

Use headings and bullets

Use headings and bullets
Write to express, not to impress

Subject: Monthly narrative reportAccomplishments* Completed EOS inventory* Weeded EZ-Readers* Training attended: * CLiC * ARTTo do next month* BT to reimage Watchdog computer* Re-classify graphic novels to conform with Dewey Decimal Classification convention

Subject: Monthly narrative reportAccomplishments* Completed library collection inventory* Weeded EZ-Readers * Training attended: * CLiC * ART To do next month* BT to reimage Watchdog computer* Re-catalog graphic novels to conform with Dewey Decimal Classification convention

Subject: Monthly narrative reportAccomplishments* Completed library collection inventory* Removed worn-out adult literacy books from collection* Training attended: * CLiC * ART To do next month* BT to reimage Watchdog computer* Re-catalog graphic novels to conform with Dewey Decimal Classification convention

Subject: Monthly narrative reportAccomplishments* Completed library collection inventory* Removed worn-out adult literacy books from collection * Training attended: * CLiC * ARTTo do next month* BT to reimage Watchdog computer* Re-catalog graphic novels to conform with Dewey Decimal Classification convention

Subject: Monthly narrative reportAccomplishments* Completed library collection inventory* Removed worn-out adult literacy books from collection * Training attended: * CLiC (Colorado Library Consortium) * ART (Annual refresher training)To do next month* BT to reimage Watchdog computer* Re-catalog graphic novels to conform with Dewey Decimal Classification convention

Subject: Monthly narrative reportAccomplishments* Completed library collection inventory* Removed worn-out adult literacy books from collection * Training attended: * Colorado Library Consortium (CLiC) * Annual refresher training (ART) To do next month* BT to reimage Watchdog computer* Re-catalog graphic novels to conform with Dewey Decimal Classification convention

Subject: Monthly narrative reportAccomplishments* Completed library collection inventory* Removed worn-out adult literacy books from collection * Training attended: * Colorado Library Consortium (CLiC) * Annual refresher training (ART)To do next month* BT to reimage Watchdog computer* Re-catalog graphic novels to conform with Dewey Decimal Classification convention

Subject: Monthly narrative reportAccomplishments* Completed library collection inventory* Removed worn-out adult literacy books from collection * Training attended: * Colorado Library Consortium (CLiC) * Annual refresher training (ART) To do next month* BT to fix Watchdog computer* Re-catalog graphic novels to conform with Dewey Decimal Classification convention

Subject: Monthly narrative reportAccomplishments* Completed library collection inventory* Removed worn-out adult literacy books from collection * Training attended: * Colorado Library Consortium (CLiC) * Annual refresher training (ART) To do next month* BT to fix Watchdog computer* Re-catalog graphic novels

You CAN Write Well! Tips and tricks for getting your message across in print
Part 3 of 4
Erica MacCreaigh
Correctional Libraries Senior Consultant
Colorado State Library

You CAN Write Well! Part 3 of 4

by Colorado State Library

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