Unearthing seed money


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Unearthing Seed Money- Jean Heilig, Colorado State Library
Discover how to locate and apply for grant funding that will turn your project into a reality! We’ll use “real life” examples to practice writing effective goals, objectives, activities and timelines.

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Unearthing seed money

  1. 1. Unearthing Seed Money Jean M. Heilig http://www.cde.state.co.us/cdelib/funding_other heilig_j@cde.state.co.us / 303-866-6731
  2. 2. “Funding agencies do not financially support routine, ongoing activities. Librarians who lack a commitment to change or are unwilling to take risks are not likely to be successful in the grants arena.” Hall-Ellis, et al. (2011)
  3. 3. The Project
  4. 4. Locating Funders
  5. 5. Funding Information Network Yampa Valley Community Foundation Steamboat Springs Estes Valley Library Estes Park Harmony Library Fort Collins High Plains Library District Greeley RMC Health Lakewood Denver Public Library Denver El Pomar Nonprofit Resource Center Colorado Springs Pueblo City County Library Pueblo Durango Public Library Durango Mesa County Libraries Grand Junction Basalt Regional Library Basalt Pitkin County Library Aspen http://foundationcenter.org/
  6. 6. Match Made in Heaven? Goal aligns with mission? Eligible? Expenditures Allowable? Matching Funds?
  7. 7. Primary Areas of Giving Education, but no charter or public school programs. Disadvantaged youth programs and services, especially those that foster initiative and a positive work ethic. Elderly/Senior programs that assist in providing the necessities of life. Special needs groups, such as handicapped, homeless families and mentally ill. Established cultural institutions such as museums, libraries and zoos. Funding Restrictions Grants are limited to Colorado charities, primarily greater metro-Denver organizations. No grants are made to individuals. No start-up grants. No support for benefits or conferences. Performing arts grants are limited. No public, private or charter schools.
  8. 8. Colorado’s Common Grant Forms           Mission Statement Area Served Tax Exempt status Organizations budget Organizations background Organizations goals Current programming Inclusiveness Board/Governance Volunteers http://www.coloradocommongrantforms.org/default.htm
  9. 9. The Requirements……. Needs Assessment Goal Objectives Partnerships Timeline Activities Sustainability Budget Evaluation
  10. 10. Winning Proposals
  11. 11. Goals
  12. 12. Goals The Who!
  13. 13. Goals Problem or Opportunity?
  14. 14. Goals • Keep it simple: “The goal of this project is to…….” • Single, declarative sentence • Present tense with action verbs: Build Conduct Deliver Demonstrate Enhance Establish Implement Increase Plan Prepare Produce Provide Reduce Select Strengthen
  15. 15. Let’s Practice Confusing: “The Early Literacy Center will serve to highlight the importance of early learning to at-risk families that normally come to the library to only use computers.” “Seeks to educate parents on the basic early literacy concepts as presented by the every child ready to read@your library by painting a prominent mural on the walls and by leaving out educational early literacy brochures for parents to take home”
  16. 16. Let’s Practice! • Who is the target audience? – Family, Parents, Computer Users, Children • What is the problem or opportunity? – Provide early literacy skill-building – Develop an Early Literacy Center – Engagement or Educating? • Activities? – Create play space – Paint Mural – Leave out brochures
  17. 17. Let’s Practice! Effective: “The goal of this project is to offer early literacy programming to parents and caregivers to support the development of early reading skills in children, which is an important indicator of later school success.”
  18. 18. Writing Goals
  19. 19. Objectives
  20. 20. Objectives
  21. 21. Objectives
  22. 22. Objectives #1 Mistake! Don’t confuse your objective with an activity Example: “Staff will interact every day with individual visitors of the Early Learning Center”
  23. 23. Objectives The Early Learning Center will provide customized library services for at-risk youth and parents. Relevant? Specific? Measurable? Attainable? At-risk Youth & Parents Either they do it or not. Sure but for how many? Possibly-not much info providedwhat services? Timephased? Nope!
  24. 24. Objectives Following classes, 70% of attendees will be able to describe 3 new activities they have learned to do with their children. Attainable Specific Measurable Attendees Yep! Relevant Maybedescribe? How about do! Looks like it! But What classes? Timephased Yes!
  25. 25. Objectives Effective: After completing one early literacy class 70% of parents and caregivers will be able to share 3 early literacy activities with their children. Specific Attainable Parents & Caregivers Timephased Yes Measurable 70% 3 activities Relevant Yes After completing one class
  26. 26. Let’s Practice! Confusing: Staff will interact every day with individual visitors of the Early Literacy Center to ensure their understanding of the basic literacy concepts.
  27. 27. Let’s Practice! Effective: Parents and caregivers will be introduced to the functionality of the Early Literacy Center with 80% of these contacts returning to the Center within one month.
  28. 28. Writing Objectives
  29. 29. Activities
  30. 30. Writing Activities
  31. 31. Timeline Shows when major project milestones will begin and end during the funding period.
  32. 32. Timeline Confusing/lacking detail: “This project is designed to be completed in the 2012 – 2013 calendar year (during the lifetime of these grant funds), and to be completed by the opening of the new library in March 2014.”
  33. 33. Timeline Task Responsible Party Time Frame (Dates) Find dedicated space in Library Director library for Early Literacy Center Completed by October 1, 2012 Order Early Literacy materials (toys, books, furniture etc) Youth Services Librarian Completed by November 1, 2012 Order Computers and Software for Early Literacy Center Tech Services Librarian Completed by November 1, 2012 Set – up Early Literacy Center Youth Services Librarian, Tech Services Librarian Completed by January 31, 2013 Submit Mid-year report Project Director to State Library March 1, 2013
  34. 34. Partners Why?
  35. 35. Partners Who?
  36. 36. Partnerships What? Cash Training Meeting rooms Training space Transportation Assistance Training materials Office Supplies Printing Services Technology Advertising Refreshments Incentives Consultation
  37. 37. Partnerships Who could you partner with and what could they provide?
  38. 38. Sustainability Identify the support and resources required to continue a project after funding ends.
  39. 39. Sustainability Funding strategies to ensure program continuation should not rely on the procurement of new grants.
  40. 40. Sustainability Strategies – Resources from a third party – Include fund-raising initiatives – Assistance from project partners – Transfer of a portion of the project to another entity – Incorporate project continuation costs into the library’s operating budget
  41. 41. Budget Summary Actual expenses the applicant identifies as essential to implement, manage, and evaluate the proposed project
  42. 42. Budget Summary Project costs may include:
  43. 43. Budget Summary Cash-match: A commitment of actual cash in the form of a contribution toward your proposed project’s expenses.
  44. 44. Budget Summary • In-kind contribution: Donations of time, service, or goods made by a donor to help support the grant project.
  45. 45. Budget Narrative Brief explanation of each item, its importance to project implementation, and its relationship to a specific objective or activity.