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AIMS - Awards & Certification Administration System Overview
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AIMS - Awards & Certification Administration System Overview

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AIMS is an online management system for awards and certification process management. AIMS manages the entire submission lifecycle for awards and certifcation processes including submissions, …

AIMS is an online management system for awards and certification process management. AIMS manages the entire submission lifecycle for awards and certifcation processes including submissions, assessments and approvals. Software suitable for associations and other awarding bodies.


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  • 1. Awards Information Management System (A.I.M.S) Overview Colm Ryan, 3rd i (c) Copyright 3rd i IT and Business Services Limited
  • 2. What is it? Web based document workflow management Manages client submission & assessment through the awards process Submission moves from state to state as it is processed Controls access to document at each stage to appropriate person(s) Provides an audit trail as document is progressed (c) Copyright 3rd i IT and Business Services Limited
  • 3. Benefits of the Online Submission Benefits to Benefits to Awarding Client Benefits to (Submitting Assessors Organisation Organisation) Automated management of the submission lifecycle Access to latest Early access to submission submissions Controlled process and timely access to documents information Single overview of all submissions Focus point for Better access to getting and assessment submitting Less administrative time managing the process documentation information Better tracking through stage time stamping and audit trails of submission actions Better managed Better tracking of process workload status More control over submission content (c) Copyright 3rd i IT and Business Services Limited
  • 4. Online Submission – Typical Process Overview Step 1: Client Submission Step 2: Assessor Assignment Step 3: Assessor Report Submission Step 4: Assessor Report Review Step 5: Approval Board Review Step 6: Submission and Report Archive (c) Copyright 3rd i IT and Business Services Limited
  • 5. Step 1: Client Submission Client logs on to submissions website Client completes electronic submission form Client submits form online (c) Copyright 3rd i IT and Business Services Limited
  • 6. Step 2: Administrator Review Review Submissions Administrator reviews Selects submission to process submission list Assessor Assignment Assessor selected and Submission is then progressed assigned to submission into assessment state (c) Copyright 3rd i IT and Business Services Limited
  • 7. Step 3: Assessment Assigned Workload Assessor can review Assessor arranges assessment assignments Report Assessor completes Completed assessment report assessment report attached to submission (c) Copyright 3rd i IT and Business Services Limited
  • 8. Step 4: Assessment Review Administrator’s Assessment Review Form marked as “awaiting assessment approval” Administrator checks management report Administrator accepts management report and submit on to next step (c) Copyright 3rd i IT and Business Services Limited
  • 9. Step 5: Approvals Board Review Assessment Report Review Approvals board members login Can read/download assessment reports online (c) Copyright 3rd i IT and Business Services Limited
  • 10. Step 6: Administrator Archives Submission Following Approval Board Review Administrator assign the boards decision to submission Submission and assessment report are archived (c) Copyright 3rd i IT and Business Services Limited
  • 11. Typical Process Overview (c) Copyright 3rd i IT and Business Services Limited
  • 12. 3rd i IT and Business Services Ltd Established in 2005, we help our clients to develop and grow their businesses through providing them with strategic insight and implementation tools. As well as providing consultancy and training services, 3rd i also develop web based software solutions in-house, including: Actravia, an all-in-one training and events sales, AIMS, an online submission management system for marketing and administration System, and AIMS, an awards and certification authorities Awards, Certification and Accreditation Management System. (c) Copyright 3rd i IT and Business Services Limited