SPECTRUM Roadmap by Alex Dawson

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SPECTRUM, the UK & International Collections Management standard is used by more than 7,000 museums worldwide. The Collections Trust used this seminar to launch SPECTRUM 4.0.

We reviewed progress with the translation and localisation of SPECTRUM in other countries, and attempted to set out a 5-year roadmap for the future development needs of the community.

This seminar was designed for non-technical people working with collections in museums, archives and libraries in the UK and Europe. We also welcomed participation from Collections Management software vendors and from people interested in translation/localisation.

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  • Each procedure Three elements:LAdefintion of the procedureA bullet point check list of what you should aim otachive in the procedureThe procedure represented as a worlkflow diagramThe diagram is intended to show the relationship between the people, process, and information. This is represneted across 5 columns:eg Acquisition ProcedurePeople involved – go to avatars, the process – ie what the people need to do to carry out the procedure; any procedures which are linked at different points in the procedure – here you may need to make plans to receive the object (if it is not already in the museum) in which case you will need to consult the Entry Procedure – you may need to implement that procedure, or parts of it before you move onto the next step; Information – these are the information requirements you needed to be collected at a particular point in a procedure – such as Date, Object identification number.The last column in th workflow is the System column – at the moment this will always say “Collections Management System” – and it describes what ever type of systems you may have in place (paper and/or digital) to record your collections management activity. May seem strange to have a column with one item in it – but this column is important – its flagging up something that will be necessary as we include other types of system in our collections management activity, and new SPECTRUM procedures – it could in the future for example say Digital Asset Management system. Or Content Management system
  • SPECTRUM Roadmap by Alex Dawson

    1. 1. Alex Dawson, Collections Trust<br />Open Culture<br />SPECTRUM Roadmap meeting<br />June 7th<br />
    2. 2. Looking back……….<br />1991 work started<br />1994 SPECTRUM First edition<br />1997 SPECTRUM 2 <br />2005 SPECTRUM 3 <br />2007 SPECTRUM 3.1<br />2009 SPECTRUM 3.2<br />2011 SPECTRUM 4 <br />
    3. 3. So, what is SPECTRUM? <br />A specification/standard maintained and published by the Collections Trust<br />A consensus … collections management procedures and information<br />Consistency, accountability, a common language<br />Not prescriptive – “what” not “how”<br />Widely applicable<br />Today – over 5,000 licences in 100 countries. Curatorial staff, collections managers, increasingly education and exhibition staff, software suppliers (SPECTRUM Partners Scheme) <br />
    4. 4. So, what is SPECTRUM? <br />21 procedures describing collections management activity in museums, with accompanying Units of Information. <br />8 Primary Procedures<br />Published in the same publication – Procedures and Information Requirements<br />Supporting fact sheets published on Collections Link - application of SPECTRUM<br />
    5. 5. SPECTRUM – some milestones<br />Linked to Accreditation via the Primary Procedures<br />A clear link between Procedure and Policy<br />Rights Management Procedure<br />Use of Collections Procedure <br />User Generated Content – Revisiting Collections<br />SPECTRUM Knowledge<br />
    6. 6. SPECTRUM 3.2…. <br />Each procedure contained a large amount of “advisory” (how) text, some specialist<br />Procedural text sometimes buried <br />Repetition – throughout the procedures<br />Sources of Help and Advice - continually out of date legal/ethical references<br />Format needed to change<br />
    7. 7. SPECTRUM 4.0<br />Two separate publications; SPECTRUM 4.0 and Appendix 1<br />A free download from Collections Link, or at cost from Collections Link shop www.collectionslink.org.uk<br />Available under licence for non-commercial use, or under separate licence for commercial use<br />
    8. 8. SPECTRUM 4.0<br />Format not content:<br />SPECTRUM 4.0 – advisory content removed and procedures represented as workflow diagrams<br />Appendix 1, Information Requirements – no change<br /><ul><li>resisted tweaking in SPECTRUM 4.0</li></ul>SPECTRUM Advice – one for each of the PPs, Sources of Help and Advice, single Glossary – all on CL<br />
    9. 9.
    10. 10.
    11. 11. The Collections Link Standards wiki http://standards.collectionslink.org.uk<br />
    12. 12. SPECTRUM 5.0 review and development model<br />Release a new edition every 2 years<br />Hold the current version as a beta on the Standards wiki, and ask for contributions via the wiki<br />Consultation roadmap meeting at Open Culture every year<br />Issue the revised roadmap after OC meeting<br />Consultation with a core group on the wiki, and with the wider group of licensed users<br />
    13. 13. Looking forward<br />Easier to use and adapt within museums<br />Easier to update and simplify existing procedures<br />Easier to add new procedures – have a framework<br />More efficient mechanism to maintain and develop – the wiki<br />
    14. 14. The roadmap workshops<br />Looking towards SPECTRUM 5.0……..<br /><ul><li>What needs to be changed in existing SPECTRUM Procedures?
    15. 15. How can SPECTRUM be developed further to produce SPECTRUM 5.0?
    16. 16. What support structures are needed?</li></li></ul><li>

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