Museums Association Seminar Presentation - Practical support for Accreditation - Susanna Hillhouse and Laura Whitton


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Presentation given by Susanna Hillhouse, Museum Consultant, and Laura Whitton, Partnerships Manager at the Collections Trust, at the MA Conference, October 2011.

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  • Practical guides in the series include: Collections Management – the interpretation of the PAS Documentation – which is really a practical guide to understanding Spectrum Pest Management Copyright
  • Museums Association Seminar Presentation - Practical support for Accreditation - Susanna Hillhouse and Laura Whitton

    1. 1. Collections Trust Practical Support for Accreditation 2011 Susanna Hillhouse - Collections Management Network Laura Whitton - Collections Trust Paul Fraser Webb - Shakespeare Birthplace Trust
    2. 2. Collections Trust and Accreditation - A long tradition of involvement….. <ul><li>SPECTRUM and now </li></ul><ul><li>PAS197 </li></ul>
    3. 3. Accreditation 2011 <ul><li>Section 1 - Governance </li></ul><ul><li>Constitution, Management, Forward Planning, </li></ul><ul><li>finance, sustainability etc. </li></ul><ul><li>Section 2 – Collections </li></ul><ul><li>Collections Management policies, plans, </li></ul><ul><li>procedures </li></ul><ul><li>Section 3 – Users and their Experiences </li></ul><ul><li>Services, user experience, learning </li></ul>
    4. 4. Collections Trust – Accreditation Support <ul><li>Collections Link </li></ul><ul><li>Free resources, networking, </li></ul><ul><li>and publications for sale </li></ul><ul><li>Publications and Standards </li></ul><ul><li>In support of collections management </li></ul><ul><li>Consultancy from Collections Trust Affiliates </li></ul><ul><li>Trusted professional consultancy </li></ul>
    5. 5. SPECTRUM 4.0 The UK museum Collections Management Standard <ul><li>SPECTRUM 4.0 - issued in </li></ul><ul><li>March 2011 </li></ul><ul><li>Download from Collections Link – or buy pre-printed </li></ul><ul><li>SPECTRUM partners – software </li></ul><ul><li>firms committed to providing collections management systems that comply with strict SPECTRUM testing by Collections Trust </li></ul>
    6. 6. Who are the SPECTRUM Partners?
    7. 7. SPECTRUM 4.0 Workflow Diagrams
    8. 8. PAS197 Code of Practice for Cultural Collections Management <ul><li>The four key Collections Management Policies recommended in the PAS197 are now requirements of Accreditation </li></ul><ul><li>Museums are encourage to adopt a </li></ul><ul><li>Collections Management Framework </li></ul><ul><li>approach of integrated planning, </li></ul><ul><li>policy and procedure </li></ul>
    9. 9. Accreditation 2011 <ul><li>Written Policies required for Accreditation </li></ul><ul><li>2.2.1 Collections Development – (Acquisition and Disposal Policy) </li></ul><ul><li>2.2.2 Collections Documentation </li></ul><ul><li>2.2.3 Collections Care and Conservation </li></ul><ul><li>3.1.3 Access policy statement </li></ul>
    10. 10. <ul><li> </li></ul><ul><li> </li></ul>Practical Guides
    11. 11. Collections Management – A Practical Guide <ul><li>Supports the </li></ul><ul><li>implementation </li></ul><ul><li>of a collections </li></ul><ul><li>management </li></ul><ul><li>framework and the </li></ul><ul><li>policies needed for </li></ul><ul><li>Accreditation. </li></ul>
    12. 12. Documentation – a Practical Guide <ul><li>Gives detailed </li></ul><ul><li>Information and </li></ul><ul><li>practical advice on </li></ul><ul><li>setting up and </li></ul><ul><li>Maintaining the </li></ul><ul><li>SPECTRUM primary </li></ul><ul><li>Procedures. </li></ul>
    13. 13. Improvement Tools – Benchmarks in Collection Care 2.0 <ul><li>Benchmarks can be </li></ul><ul><li>used to assess where </li></ul><ul><li>you are with collection </li></ul><ul><li>care and to plan for </li></ul><ul><li>future improvement. </li></ul><ul><li>Free on </li></ul>
    14. 14. Significance Reviews toolkits <ul><li>REVIEWING SIGNIFICANCE: </li></ul><ul><li>a framework for assessing museum collections’ </li></ul><ul><li>significance, management and use. </li></ul><ul><li>  </li></ul><ul><li>Joint Collections Trust/ Renaissance East </li></ul><ul><li>Midlands project. Includes a toolkit for </li></ul><ul><li>surveying significance of collections. Published </li></ul><ul><li>on Collections Link </li></ul><ul><li>Free on </li></ul>
    15. 15. Collections Trust Accreditation Guidance Sheets <ul><li>Collections Management Framework </li></ul><ul><li>Collections Management Policies </li></ul><ul><li>Collections Management Planning and procedures </li></ul><ul><li>Free on </li></ul>
    16. 16. Other facts sheets from Collections Trust <ul><li>Object Entry </li></ul><ul><li>Object Exits </li></ul><ul><li>Loans In </li></ul><ul><li>Loan Out </li></ul><ul><li>Acquisition </li></ul><ul><li>Object Movement Control </li></ul><ul><li>Cataloguing </li></ul><ul><li>Retrospective Documentation </li></ul><ul><li>Free on </li></ul>
    17. 17. Collections Trust Affiliates <ul><li>Trusted Consultants </li></ul><ul><li>See the list on Collections </li></ul><ul><li>Trust website </li></ul><ul><li>Contact Collections Trust </li></ul><ul><li>for more information or </li></ul><ul><li>contact Affiliates directly. </li></ul><ul><li>Examples: </li></ul><ul><li>Healthchecks - cost-effective, one-day consultancy brokered by Collections Trust </li></ul><ul><li>‘ PAS 197 for Accreditation’ - Training from Collections Management Network </li></ul>
    18. 18.
    19. 19. Browse by Practice……
    20. 20. Browse by Programme….
    21. 21. Example of Collections Trust content relevant to Accreditation <ul><li>Fact sheets… </li></ul><ul><li>this one gives a template for building a documentation procedural manual for Accreditation </li></ul>
    22. 22. Example of content relevant to Accreditation <ul><li>A link to a forward planning toolkit produced by South West Museums Federation….. </li></ul>
    23. 23. Example of content relevant to Accreditation <ul><li>A link to a volunteer Management – Good Practice checklist uploaded by Renaissance South East </li></ul>
    24. 24.
    25. 25. How? <ul><li>Free to use </li></ul><ul><li>Easy registration </li></ul><ul><li>Personalise your profile </li></ul><ul><li>Register your areas of expertise </li></ul><ul><li>Add a subject specialism to your profile </li></ul><ul><li>Link to your website or blog </li></ul><ul><li>Add applications to your profile </li></ul>
    26. 26. Connect & Share <ul><li>Search for other users by: </li></ul><ul><li>Name - in the general search </li></ul><ul><li>box on the home page </li></ul><ul><li>Search All Members </li></ul><ul><li>Invite friends via email – even if </li></ul><ul><li>they aren’t registered </li></ul><ul><li>Search via expertise/subject </li></ul><ul><li>specialism using Advanced Search </li></ul>
    27. 27. Groups
    28. 28. Resources <ul><li>Browse by Subject, by Practice or by Programme </li></ul><ul><li>Almost 1000 resources online, all freely accessible and available to download </li></ul><ul><li>Added to all the time... New Accreditation support there this week </li></ul><ul><li>You can contribute. We would love you to join in and share your expertise, advice, thoughts and ideas with the sector </li></ul>
    29. 29. Work with us <ul><li>Come and say hi at stand 14 and find out what we can do together: </li></ul><ul><ul><li>Collections Trust </li></ul></ul><ul><ul><li>Now based at the NHM! </li></ul></ul><ul><ul><li>Booking open for OpenCulture 2012 </li></ul></ul><ul><ul><li> </li></ul></ul><ul><ul><li> </li></ul></ul><ul><ul><li> </li></ul></ul><ul><ul><li>@collectiontrust </li></ul></ul>