M&H Show 2011 - Collections in the Cloud

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Presentation by Zoe Hill of Vernon Systems about making use of the Cloud to manage and share Collections information.

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  • Image: Nether Wallop Cache - waistcoat, stomacher, paper patterns
  • These are typical objects: Boot - most commonly found object is footware - Northampton Museum have concealed shoe index Bottle - quite a few bottles Stomacher - Nether Wallop Cache
  • Now that we’re almost finished here’s a quick summarise: We decided to put repeat the image of the guinneapigs as the key point is to share information - it’s a carrot in this case Thanks: All the funders of the Deliberately Concealed Garments Project - noteably the Scaggs Foundation, the AHRC and the Textile Conservation Centre Foundation, KGB Internet for hosting the website since 2001 Thanks to the finders = who may well be in the audience
  • A very positive and effective site. Image: Reigate Doublet - found in Reigate - iconic object Launched in 2001 it was innovative Webstats have proved, about 4000 visits It had a virtual collection of finds The website provided a means of data collection as well as dissemination (report a find on line) It provided a mechanism for finders to report finds via on the online report a find form - which was cutting edge at the time But by 2007 we wanted to bring the website up todate because it now seemed rather clunky
  • Talking websites here It was frustrating for Dinah in her academic role as she wasn’t able to add to the bibliography regularly - also to share the oral histories which is a hugely rich resource, accessibility ……
  • Three sections Static pages 2 database pages 3 ‘How to’ pages
  • All the content is there as a very rich resource - just needs to be added to and refresh the look
  • Five main reasons to update to eHive Update - using a CMS so we can update the website from anywhere with internet connection The website was looking dated, and the navigation wasn’t clear, well to me anyway CAPTCHA is the wiggly words and numbers which can be easily read by human and prevents standard automated software from filling out forms. For example, Paul Rowe - a personal touch is that he met me in London whilst over from New Zealand to discuss the website which gave me confidence in developing the website And now Zoe is going to tell you about eHive another example, not the Deliberately Concealed Garments Project
  • Now we’re back to the Deliberately Concealed Garments project - We wanted some continuity and modernisation, but keep a similar look and feel so repeat visitors feel confident and comfortable with site = we feel eHive understood our requirements immediately
  • This is key to the website - being able EASILY to tell us about what they’ve found. Trust has been established - very clear about people’s privacy Now back to Zoe
  • Using a lightbox mode - easy and quick to filter and pick what they want.
  • The policy was to call each cache by location - no names or address, just geographical location.
  • Each contributor has their own private account with login access. Each object record with images can be marked as belonging to one or more communities. NZMuseums was marked as a default community for published objects records for each of the NZMuseums members.
  • M&H Show 2011 - Collections in the Cloud

    1. 1. Collections in the Cloud Zo ë Hill, Vernon Systems Museums and Heritage Show Thursday 12 th May 2011 London
    2. 2. Developers of collection management systems since 1985 Staff in New Zealand, UK, and South Africa Focused on collections management software
    3. 3. Cloud computing <ul><li>Internet based computing, whereby shared resources, software and information are provided to computers and other devices on demand, like electricity. </li></ul>http://www.flickr.com/photos/bstrong/295094074/ /
    4. 4. eHive: collections management in the cloud <ul><ul><li>Multiple servers in large scale data centre </li></ul></ul><ul><ul><li>Software installed and ready to use immediately </li></ul></ul><ul><ul><li>Scalable infrastructure </li></ul></ul>Colo4 Data Centre
    5. 5. World’s first Software as a Service CMS 600 museums worldwide Collections management and online access to collections
    6. 6. Each contributor has their own login to create and edit object records and upload images.
    7. 7. <ul><li>Object cataloguing </li></ul><ul><li>Acquisition tracking </li></ul><ul><li>Reporting </li></ul>
    8. 8. <ul><li>Communities </li></ul><ul><li>Geographical region </li></ul><ul><li>Theme </li></ul>
    9. 9. <ul><ul><li>Publishing to the web too hard </li></ul></ul><ul><ul><li>Existing software too complex </li></ul></ul>http://www.flickr.com/photos/collinmel/1450793951/ A solution to common problems faced by small museums
    10. 10. <ul><ul><li>Run by volunteers who may want to contribute from home </li></ul></ul><ul><ul><li>Limited IT resources & budget </li></ul></ul>
    11. 11. Champs Chapel Museum of East Hendred, UK
    12. 12. <ul><li>Small volunteer run organisation </li></ul><ul><li>Archives, heritage objects, photographs </li></ul><ul><li>Looking to replace existing image database </li></ul><ul><li>Needed to reduce costs </li></ul>
    13. 13. <ul><li>East Hendred Museum on eHive </li></ul><ul><li>Images and data converted in July 2009 </li></ul>
    14. 14. eHive forum and help http://www.flickr.com/photos/doctorow/2496308570/
    15. 15. Sharing data http://www.flickr.com/photos/ryanr/142455033/
    16. 16. <ul><li>Copyright issues </li></ul><ul><li>Less control of where your data ends up </li></ul><ul><li>eHive - 3 rd party search “opt-out” option </li></ul>
    17. 17. <ul><li>eHive supports Creative Commons licences + other categories </li></ul>
    18. 18. Current development <ul><li>Programming interfaces for integration with other websites and products </li></ul><ul><li>Wordpress plugins to enable eHive users to build their own museum websites </li></ul><ul><li>Support for Open Archives Initiative harvesting protocol for Culture Grid </li></ul>http://www.flickr.com/photos/kodomut/3666801153/
    19. 19. eHive and Wordpress <ul><li>Build your own museum website </li></ul><ul><li>100 million sites built in Wordpress </li></ul>http://www.flickr.com/photos/koenvereeken/2088902012/
    20. 21. <ul><li>Add generic Wordpress widgets for contact forms, Flickr image feeds, embedded videos etc </li></ul><ul><li>Embed collection info from eHive </li></ul>http://www.flickr.com/photos/13942060@N00/87656563/
    21. 23. Key points for the DCGP Website is essential for data collection and publication Using eHive helped improve functionality and appearance
    22. 24. Old website that needed to be replaced
    23. 25. No content management system (CMS), so background & project pages have remained static Built in 2001
    24. 26. Hard to navigate between the 3 different sections of the original website
    25. 27. Collection content needed to be preserved
    26. 28. Decision to move to eHive <ul><li>Update the website - add new caches and publications </li></ul><ul><li>Fresh look </li></ul><ul><li>New functionality – tagging, commenting, contact form </li></ul><ul><li>Price - very competitive and good value </li></ul><ul><li>Vernon Systems understands museums collections </li></ul>
    27. 29. new website
    28. 32. Finding ways to tell your collection’s stories
    29. 38. A community can bring together collection items relating to a certain theme. Communities
    30. 39. Wordpress site using eHive’s community function
    31. 40. Objects contributed by any institution to form a global community of rugby related items
    32. 41. <ul><li>Museum and collection info driven by eHive </li></ul><ul><li>Represents 400 museums </li></ul><ul><li>Collection records and images from 70 museums </li></ul>A community can span a geographical region to bring museums together
    33. 43. What’s an API and what’s it doing to my museum data? <ul><li>Application Programmable Interface </li></ul><ul><li>The way two websites or applications talk to each other </li></ul><ul><li>Data created in one place can be repurposed </li></ul>eHive Collection records 3 rd party website Collection records redisplayed with different presentation API – “the telephone line”
    34. 44. API <ul><li>RESTful </li></ul><ul><li>Returns JSON objects </li></ul><ul><li>Object, Account and Community API calls: </li></ul><ul><li>Get record by id or keyword search </li></ul><ul><li>Get recent, interesting or popular records </li></ul><ul><li>Get tags </li></ul><ul><li>Object specific API calls </li></ul><ul><li>Put (add) tags </li></ul><ul><li>Get/Put (add) comments </li></ul><ul><li>e.g. http://ehive.com/api/v1/objects?query=picasso </li></ul>
    35. 45. OAUTH – allow access to content in eHive
    36. 46. One OAUTH key per app or site Wordpress site for your museum 3 rd party application Regional website which harvests your data http://www.flickr.com/photos/xtinalamb/61688141/
    37. 47. Getting data in and out <ul><li>Bulk import via XML or spreadsheet </li></ul><ul><li>Export in text, Excel, PDF and XML formats </li></ul>
    38. 48. eHive pricing
    39. 49. Why use cloud based software? <ul><li>Hardware & software managed for you </li></ul><ul><li>Fewer compatibility issues </li></ul><ul><li>Access from anywhere with a web connection </li></ul>http://www.flickr.com/photos/blmurch/2363672007/
    40. 50. eHive in the cloud <ul><li>Simplifies public access </li></ul><ul><li>Automatic backups </li></ul><ul><li>(to another city!) </li></ul><ul><li>Smaller ongoing costs, no initial purchase cost </li></ul>http://www.flickr.com/photos/bstrong/295094074/ /
    41. 51. Find out more <ul><li>Zo ë Hill </li></ul><ul><li>[email_address] </li></ul><ul><li>vernonsystems.com </li></ul><ul><li>ehive.com </li></ul><ul><li>@VernonSys </li></ul><ul><li>@ehive </li></ul>

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