Movement Towards the Cloud:
How do we Think About SharePoint Now
2
Who Are We?
Jill Hannemann
@JHCherryBlossom
» Director of Advisory Services
at Portal Solutions
» Blogs: Editor, Portal So...
Background
SPC Update
AGENDA
4
Making a Decision
Cost
Rapid Push to the Cloud
5
Cloud enables on-
demand computing
resources to be rapidly
provisioned with
minimal management
e...
6
Speed Agility
Scalability Integration
Continuous new features
Social
Why the Cloud?
SharePoint Today
7
Hosted
On-Premise
SharePoint In the future
8
Hosted
On-Premise
The Digital Workplace
9
We define the Digital Workplace as an environment where
employees are able to quickly and easily s...
10
SharePoint In the Future
Search
Email
Sites
File Sharing
Mobile
Availability
Collaboration
Knowledge Transfer
Reduced I...
SPC 2014 is the first conference where
Microsoft has ever widely showcased
technology futures and innovation
“The SharePoint Forecast is …. Cloudy”
Craig Roth, Managing Vice President: Communication, Collaboration, and Content,
Gar...
Convergence of Social
Features in Office 365
• Office Graph Concept
• Groups everywhere in O365
• Codename Oslo
14
Significant investments and rapid
cycle of new features for
Office365
• Unified login for Yammer
• Open Graph availabil...
15
= Less future investment for SharePoint
On- Premises
16
Making a Decision
17
Choose Your
SharePoint Hosting
Wisely
Where’s the
SharePoint
Wheel? What
am I getting?
How do I
migrate My
Content?
Wha...
18
Compliance
Current Licensing
Immaturity of
Cloud
Your service going down
Sensitive data residing … outside?
Control of
...
Edward Snowden was…
A SharePoint Administrator
20
Is the cloud safe?
Office 365 is verified
to meet:
• HIPAA BAA
• FISMA
• EU model clauses
• ISO 27001
Expanding
encrypt...
21
Ecosystem
22
Productivity Ecosystem
Office 365 At A Glance
• Familiar & full Office user
experience
• Fast deployment & broad
management controls
• Per-user l...
Insights
• Dynamics
• CRM
• Power BI for
O365
Other Tools
• Visio Pro
• Project Online
Platform
• Azure
Don’t Forget
How do I make the decision?
25
My Company’s Intranet
27
• Just Starting
• Full Integration
How important is Social?
28
Personnel for the Cloud Suggested Roles On-Premise Cloud Hosted Office 365
Business Analyst/
Advocate
X X X
Business An...
Thanks to Eric Shupps http://www.binarywave.com/blogs/eshupps/Lists/Posts/Post.aspx?ID=266
29
Development Approaches
30
• Custom Functionality – Sandbox solution
 Existing farm solutions will not migrate
• No Visibility in Upgrades
 Micr...
Big Eco-System
• Ever expanding
• For every use case
Platform
• 2013 ready
• On-Prem vs. O365
Feature Roadmaps
• 2013 Rele...
32
Your Last SharePoint Migration EVER!
Which approach is right for you?
33
• SP to SP version upgrade
(cannot migrate directly from
2007-2013)
• Few customizatio...
34
3 Tips for Setting up SharePoint Online
• They take weeks to crawl in!
Profile Properties for Search: Create custom use...
What Does it Cost?
Office 365 delivered a 315% return on investment
with a four month payback period for the
composite enterprise organizatio...
37
• Small Business – 25 users max
• Midsize Business – 300 users max
• Enterprise – unlimited users
 Core suite of featu...
Feature Exchange Online Only
$4 per user/month
Enterprise E1
$8 per user/month
Enterprise E3
$20 per user/month
Enterprise...
39
Licensing
Comparison:
Dunder Mifflin Paper
Co. - 350 users
On-Premise SharePoint =
Year 1 $104,206
Office 365 =
Year 1 ...
The End
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SPTechCon - Movement Towards the Cloud: How do we think of SharePoint Now

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It's only been a short period of time since the "new" Office 365 launched. Since the first time we gave this presentation, the decision whether to look toward Office 365 to support your SharePoint Needs compared to hosted solutions, or keeping your server farm intact on-premises.Microsoft has solidified it's approach to the cloud, and removed most doubt for the future. Whether you’re a business owner, IT professional or consultant, this movement is at odds with how SharePoint has grown over the last 10 years (yes, including 2003). We’ll take a look at the value SharePoint Online may provide, the new paradigms of development and maintenance, and the possible benefits to your organization.

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SPTechCon - Movement Towards the Cloud: How do we think of SharePoint Now

  1. 1. Movement Towards the Cloud: How do we Think About SharePoint Now
  2. 2. 2
  3. 3. Who Are We? Jill Hannemann @JHCherryBlossom » Director of Advisory Services at Portal Solutions » Blogs: Editor, Portal Solutions Digital Workplace Today » SharePoint Areas of Interest: Term Store, Product Catalog, Records Center, Metadata Navigation, Content Types, and e-Discovery with Exchange » Culinary project: perfect pizza dough Adam Levithan @collabadam » Senior Consultant at Portal Solutions » Blogs: Portal Solutions, AIIM, ViewDO » SharePoint Areas of Interest: Use OOTB first – development second, Building communities, harnessing the power of Social, Adoption » Favorite TV Show: Sherlock
  4. 4. Background SPC Update AGENDA 4 Making a Decision Cost
  5. 5. Rapid Push to the Cloud 5 Cloud enables on- demand computing resources to be rapidly provisioned with minimal management effort. From Infrastructure as a Service (Iaas) to Software as a Service (Saas) @JHCherryBlossom @Collabadam Microsoft’s Changing attitudes • Yammer Purchase • O365 Launch • One Microsoft
  6. 6. 6 Speed Agility Scalability Integration Continuous new features Social Why the Cloud?
  7. 7. SharePoint Today 7 Hosted On-Premise
  8. 8. SharePoint In the future 8 Hosted On-Premise
  9. 9. The Digital Workplace 9 We define the Digital Workplace as an environment where employees are able to quickly and easily share what they know and find what they need with consistent experiences across devices and locations. SocialMobility Big dataCloud
  10. 10. 10 SharePoint In the Future Search Email Sites File Sharing Mobile Availability Collaboration Knowledge Transfer Reduced IT Maintenance
  11. 11. SPC 2014 is the first conference where Microsoft has ever widely showcased technology futures and innovation
  12. 12. “The SharePoint Forecast is …. Cloudy” Craig Roth, Managing Vice President: Communication, Collaboration, and Content, Gartner Group
  13. 13. Convergence of Social Features in Office 365 • Office Graph Concept • Groups everywhere in O365 • Codename Oslo
  14. 14. 14 Significant investments and rapid cycle of new features for Office365 • Unified login for Yammer • Open Graph availability and groups everywhere • Oslo app
  15. 15. 15 = Less future investment for SharePoint On- Premises
  16. 16. 16 Making a Decision
  17. 17. 17 Choose Your SharePoint Hosting Wisely Where’s the SharePoint Wheel? What am I getting? How do I migrate My Content? What’s the best value for my investment? I hope he realizes the move is to the cloud
  18. 18. 18 Compliance Current Licensing Immaturity of Cloud Your service going down Sensitive data residing … outside? Control of rollout Key Considerations Provider service going down Locked into ecosystem
  19. 19. Edward Snowden was… A SharePoint Administrator
  20. 20. 20 Is the cloud safe? Office 365 is verified to meet: • HIPAA BAA • FISMA • EU model clauses • ISO 27001 Expanding encryption Reinforcing legal protection
  21. 21. 21 Ecosystem
  22. 22. 22 Productivity Ecosystem
  23. 23. Office 365 At A Glance • Familiar & full Office user experience • Fast deployment & broad management controls • Per-user licensing Office 365 ProPlus:
  24. 24. Insights • Dynamics • CRM • Power BI for O365 Other Tools • Visio Pro • Project Online Platform • Azure Don’t Forget
  25. 25. How do I make the decision? 25
  26. 26. My Company’s Intranet
  27. 27. 27 • Just Starting • Full Integration How important is Social?
  28. 28. 28 Personnel for the Cloud Suggested Roles On-Premise Cloud Hosted Office 365 Business Analyst/ Advocate X X X Business Analyst/ Workflow OOTB Configuration Specialist X X X SharePoint Site Collection Administrator X X X Developer X X Solution Administrator X SharePoint Server Administrator X X Network Engineer (AD/ADFS) X X Server Administrator X
  29. 29. Thanks to Eric Shupps http://www.binarywave.com/blogs/eshupps/Lists/Posts/Post.aspx?ID=266 29 Development Approaches
  30. 30. 30 • Custom Functionality – Sandbox solution  Existing farm solutions will not migrate • No Visibility in Upgrades  Microsoft can change classes unexpectedly • Expectation Setting  We are dependent on Microsoft for classes we don’t add ourselves for styling and functionality • Forward Thinking  Expect that front end development using javascript and jquery will be a more viable path moving forward UI Strategies for SharePoint Online On-Prem Hosted O365 Whatever you want! Whatever you want! Be careful!
  31. 31. Big Eco-System • Ever expanding • For every use case Platform • 2013 ready • On-Prem vs. O365 Feature Roadmaps • 2013 Releases • Feature differentiators • SP Integration Research • Neutral SMEs • Analyst Groups • Vendor Evaluations 31 3rd Party Considerations
  32. 32. 32 Your Last SharePoint Migration EVER!
  33. 33. Which approach is right for you? 33 • SP to SP version upgrade (cannot migrate directly from 2007-2013) • Few customizations • On-Prem to on-Prem • No IA rebuild required • Works for all types of migrations • SharePoint to SharePoint • Unstructured file repositories • Third party DMS • Only supported path to migrate to SP Online • Copy, paste, tag • Works in all situations • Extremely labor intensive Content Database Migration 3rd Party Migration Tool or Custom Scripting Manual Migration On-Prem Hosted On-Prem Hosted O365 On-Prem Hosted O365
  34. 34. 34 3 Tips for Setting up SharePoint Online • They take weeks to crawl in! Profile Properties for Search: Create custom user profile fields first • Better to use content type hub Do not create custom content types at the list or library level • Expands your Information Architecture capabilities Leverage OneDrive for Business in your plans
  35. 35. What Does it Cost?
  36. 36. Office 365 delivered a 315% return on investment with a four month payback period for the composite enterprise organization. 36 - Forrester Consulting Total Economic Impact Study, Dec. 2010
  37. 37. 37 • Small Business – 25 users max • Midsize Business – 300 users max • Enterprise – unlimited users  Core suite of features for the digital workplace • Kiosk – “Desk-less” workers  Shift or retail workers  Shared PCs • Mix and match with Enterprise level plans Office 365 Plans: The Basics
  38. 38. Feature Exchange Online Only $4 per user/month Enterprise E1 $8 per user/month Enterprise E3 $20 per user/month Enterprise E4 $22 per user/month Email (50 gb per user) ● ● ● ● AD integration ● ● ● ● Web conferencing, presence and IM ● ● ● File Storage and sharing (25 gb per user) ● ● ● Intranet and team sites ● ● ● Yammer enterprise ● ● ● Public website ● ● ● Office online ● ● ● Mobile apps ● ● ● Office applications ● ● eDiscovery ● ● Voicemail ● ● Self-service BI ● ● Enterprise Voice ● 38
  39. 39. 39 Licensing Comparison: Dunder Mifflin Paper Co. - 350 users On-Premise SharePoint = Year 1 $104,206 Office 365 = Year 1 $7,000 Item License Software Assurance w/Both SharePoint Server License $4,926.00 $2,463.00 $7,389.00 Windows Server - Std $726.00 $363.00 $1,088.00 SQL - Std - 1 Proc $7,171.00 $3,586.00 $10,756.00 TOTALS for Infrastructure $12,823 $6,412 $19,233 SharePoint Standard CAL (Per User) $95.00 $48.00 $142.00 SharePoint Enterprise CAL (Per User) $83.00 $42.00 $125.00 TOTALS per User CAL $178.00 $90.00 $267.00 Licensing Costs for On-Premise (SharePoint)
  40. 40. The End Questions?
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