Making Government Collaboration Stick:<br />Out of the box solutions for common issues<br />
The ‘best practice’ roadmap for user adoption in non-governmental organizations need not apply when SharePoint is being de...
Who Am I?<br />Adam Levithan, MBA<br />Senior Consultant & Trainer<br />LCG Systems, Inc. <br />Project Management and Col...
QUESTIONS<br />Agenda<br />Context of Governmental Collaboration<br />Top 5 Out of the Box Solutions<br />5. ?<br />4. ?<b...
Out of the Box (OOTB) = Microsoft Office SharePoint Server (MOSS)/SharePoint 2007<br />Definition: SharePoint<br />
Definition: Collaboration<br />	Collaboration is a recursive process where two or more people or organizations work togeth...
Standard Adoption<br />“Business Needs Driven”<br />Sponsored strategy from leadership<br />Well Communicated Strategy, Be...
Government Adoption<br />Technology<br />Accessibility (Section 508)<br />Security<br />System Variations<br />Who owns Sh...
Government Adoption<br />Culture<br />Is collaboration required to do my work?<br />Generations of workers<br />Control of...
Government Adoption<br />Policy<br />Sensitive and Personally Identifiable Information (SI/PII)<br />Compliance<br />Acces...
Government Organization<br />Less<br />Administrators<br />Information Detail<br />More<br />Contractors<br />
Power to Collaborate<br />Admin.<br />Master of repetitive processes<br />Create Positive Environment<br />Leaders<br />St...
TOP 5 OOTB SOLUTIONS<br />
Issue<br />Continuously changing documentation requirements<br />Repetitive copies<br />“Findability”<br />Solution<br />C...
Document Template<br />DEMO<br />
4. Meeting Agenda<br />Issue<br />Creation of low use documentation<br />Accountability and tracking of tasks<br />Documen...
Meeting Agenda<br />DEMO<br />
3. Project Management Lite<br />Issue<br />Distributed information throughout e-mail and network drives<br />Understanding...
Project Management Lite<br />DEMO<br />
2. Process Automation<br />Issue<br />Identifying the Approved Version<br />Paper Processing Bottlenecks <br />Accountabil...
Process Automation<br />DEMO<br />
1. Standardize Templates<br />Issue<br />Lack of common framework<br />Manageability of information <br />Solution<br />On...
Site Template<br />DEMO<br />
Collaboration methodology<br />
Questions?<br />
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Making Government Collaboration Work: 5 Out of The Box solutions to common problems

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The ‘best practice’ roadmap for user adoption in non-governmental organizations need not apply when SharePoint is being deployed within the government. First, you can’t give anything away free, second there is a stronger aversion to change, and third, well it’s Washington you know how things work! In this session we will discuss the working structure of government personnel, the top 5 out of the box (OOTB) solutions to engage users, and a proven methodology for implementing SharePoint.

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  • Description of presentation
  • Collaboration – not understanding business proccessesEarly adoption for the wrong reasonsLack of understanding of the technology/lack of time to focus on process
  • Senior Level LeadershipSummaries, strategy, high-level objectives and goals, Security, Business Value, Address RiskDirector/LeadershipReporting, objectives, metrics, tasks and goals,Management by ExceptionManager/ChiefReporting, gathering metrics, ‘path to result’, project logistics, Roll-Up,, CommunicationStaffProject tasks, timelines, Productivity, Control, FlexibilityAdministratorPossible linch-pin, purchasing, repetitve tasksContractorProject tasks, timelines, reporting
  • Hierarchical, repeatable
  • how to name document libraries and create organization within a sitePower user, not developer
  • Transcript of "Making Government Collaboration Work: 5 Out of The Box solutions to common problems"

    1. 1. Making Government Collaboration Stick:<br />Out of the box solutions for common issues<br />
    2. 2. The ‘best practice’ roadmap for user adoption in non-governmental organizations need not apply when SharePoint is being deployed within the government. First, you can’t give anything away free, second there is a stronger aversion to change, and third, well it’s Washington you know how things work! In this session we will discuss the working structure of government personnel, the top 5 out of the box (OOTB) solutions to engage users, and a proven methodology for implementing SharePoint. <br />
    3. 3. Who Am I?<br />Adam Levithan, MBA<br />Senior Consultant & Trainer<br />LCG Systems, Inc. <br />Project Management and Collaboration Practice<br />adam.levithan@lcgsystems.com<br />Blog – www.levithan.com<br />LinkedIn – adam@atruewind.com<br />
    4. 4. QUESTIONS<br />Agenda<br />Context of Governmental Collaboration<br />Top 5 Out of the Box Solutions<br />5. ?<br />4. ?<br />3. ?<br />2. ?<br />1. ?<br />Collaboration Methodology<br />
    5. 5. Out of the Box (OOTB) = Microsoft Office SharePoint Server (MOSS)/SharePoint 2007<br />Definition: SharePoint<br />
    6. 6. Definition: Collaboration<br /> Collaboration is a recursive process where two or more people or organizations work together toward an intersection of common goals… that is creative in nature - by sharing knowledge, learning and building consensus. <br /> - Wikipedia<br />With Technology – <br />A single destination for creating, storing and sharing information and documents. Users will be able to review documents, discuss ideas, coordinate schedules and build valuable content.<br />
    7. 7. Standard Adoption<br />“Business Needs Driven”<br />Sponsored strategy from leadership<br />Well Communicated Strategy, Benefits, and Technology Offering<br />Consistency, Standards, Branding, Usage Policies<br />Available Training and Support<br />
    8. 8. Government Adoption<br />Technology<br />Accessibility (Section 508)<br />Security<br />System Variations<br />Who owns SharePoint in my environment? <br />
    9. 9. Government Adoption<br />Culture<br />Is collaboration required to do my work?<br />Generations of workers<br />Control of institutional knowledge<br />Adoption<br />
    10. 10. Government Adoption<br />Policy<br />Sensitive and Personally Identifiable Information (SI/PII)<br />Compliance<br />Access<br />Management <br />Certification & Accreditation<br />Data classification <br />
    11. 11. Government Organization<br />Less<br />Administrators<br />Information Detail<br />More<br />Contractors<br />
    12. 12. Power to Collaborate<br />Admin.<br />Master of repetitive processes<br />Create Positive Environment<br />Leaders<br />Staff<br />Experience value, create momentum<br />
    13. 13. TOP 5 OOTB SOLUTIONS<br />
    14. 14. Issue<br />Continuously changing documentation requirements<br />Repetitive copies<br />“Findability”<br />Solution<br />Content Types<br />Centralized Template Library<br />5. Document Templates<br />Template<br />Meta Data<br />Workflow<br />Information Management<br />
    15. 15. Document Template<br />DEMO<br />
    16. 16. 4. Meeting Agenda<br />Issue<br />Creation of low use documentation<br />Accountability and tracking of tasks<br />Documenting required lifecycle milestones<br />Solution<br />Individual Task Assignment<br />Up-to-date Reporting<br />Views<br />
    17. 17. Meeting Agenda<br />DEMO<br />
    18. 18. 3. Project Management Lite<br />Issue<br />Distributed information throughout e-mail and network drives<br />Understanding project health<br />Solution<br />Common meta data across types of information<br />Single point to access all information<br />
    19. 19. Project Management Lite<br />DEMO<br />
    20. 20. 2. Process Automation<br />Issue<br />Identifying the Approved Version<br />Paper Processing Bottlenecks <br />Accountability<br />Green computing Compliance<br />Solution<br />One click built-in automation<br />Paperless<br />
    21. 21. Process Automation<br />DEMO<br />
    22. 22. 1. Standardize Templates<br />Issue<br />Lack of common framework<br />Manageability of information <br />Solution<br />One-click template creation<br />Rapid deployment of reusable structure<br />
    23. 23. Site Template<br />DEMO<br />
    24. 24. Collaboration methodology<br />
    25. 25. Questions?<br />

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