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Making Government Collaboration Work: 5 Out of The Box solutions to common problems
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Making Government Collaboration Work: 5 Out of The Box solutions to common problems

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The ‘best practice’ roadmap for user adoption in non-governmental organizations need not apply when SharePoint is being deployed within the government. First, you can’t give anything away free, second …

The ‘best practice’ roadmap for user adoption in non-governmental organizations need not apply when SharePoint is being deployed within the government. First, you can’t give anything away free, second there is a stronger aversion to change, and third, well it’s Washington you know how things work! In this session we will discuss the working structure of government personnel, the top 5 out of the box (OOTB) solutions to engage users, and a proven methodology for implementing SharePoint.

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  • Description of presentation
  • Collaboration – not understanding business proccessesEarly adoption for the wrong reasonsLack of understanding of the technology/lack of time to focus on process
  • Senior Level LeadershipSummaries, strategy, high-level objectives and goals, Security, Business Value, Address RiskDirector/LeadershipReporting, objectives, metrics, tasks and goals,Management by ExceptionManager/ChiefReporting, gathering metrics, ‘path to result’, project logistics, Roll-Up,, CommunicationStaffProject tasks, timelines, Productivity, Control, FlexibilityAdministratorPossible linch-pin, purchasing, repetitve tasksContractorProject tasks, timelines, reporting
  • Hierarchical, repeatable
  • how to name document libraries and create organization within a sitePower user, not developer
  • Transcript

    • 1. Making Government Collaboration Stick:
      Out of the box solutions for common issues
    • 2. The ‘best practice’ roadmap for user adoption in non-governmental organizations need not apply when SharePoint is being deployed within the government. First, you can’t give anything away free, second there is a stronger aversion to change, and third, well it’s Washington you know how things work! In this session we will discuss the working structure of government personnel, the top 5 out of the box (OOTB) solutions to engage users, and a proven methodology for implementing SharePoint.
    • 3. Who Am I?
      Adam Levithan, MBA
      Senior Consultant & Trainer
      LCG Systems, Inc.
      Project Management and Collaboration Practice
      adam.levithan@lcgsystems.com
      Blog – www.levithan.com
      LinkedIn – adam@atruewind.com
    • 4. QUESTIONS
      Agenda
      Context of Governmental Collaboration
      Top 5 Out of the Box Solutions
      5. ?
      4. ?
      3. ?
      2. ?
      1. ?
      Collaboration Methodology
    • 5. Out of the Box (OOTB) = Microsoft Office SharePoint Server (MOSS)/SharePoint 2007
      Definition: SharePoint
    • 6. Definition: Collaboration
      Collaboration is a recursive process where two or more people or organizations work together toward an intersection of common goals… that is creative in nature - by sharing knowledge, learning and building consensus.
      - Wikipedia
      With Technology –
      A single destination for creating, storing and sharing information and documents. Users will be able to review documents, discuss ideas, coordinate schedules and build valuable content.
    • 7. Standard Adoption
      “Business Needs Driven”
      Sponsored strategy from leadership
      Well Communicated Strategy, Benefits, and Technology Offering
      Consistency, Standards, Branding, Usage Policies
      Available Training and Support
    • 8. Government Adoption
      Technology
      Accessibility (Section 508)
      Security
      System Variations
      Who owns SharePoint in my environment?
    • 9. Government Adoption
      Culture
      Is collaboration required to do my work?
      Generations of workers
      Control of institutional knowledge
      Adoption
    • 10. Government Adoption
      Policy
      Sensitive and Personally Identifiable Information (SI/PII)
      Compliance
      Access
      Management
      Certification & Accreditation
      Data classification
    • 11. Government Organization
      Less
      Administrators
      Information Detail
      More
      Contractors
    • 12. Power to Collaborate
      Admin.
      Master of repetitive processes
      Create Positive Environment
      Leaders
      Staff
      Experience value, create momentum
    • 13. TOP 5 OOTB SOLUTIONS
    • 14. Issue
      Continuously changing documentation requirements
      Repetitive copies
      “Findability”
      Solution
      Content Types
      Centralized Template Library
      5. Document Templates
      Template
      Meta Data
      Workflow
      Information Management
    • 15. Document Template
      DEMO
    • 16. 4. Meeting Agenda
      Issue
      Creation of low use documentation
      Accountability and tracking of tasks
      Documenting required lifecycle milestones
      Solution
      Individual Task Assignment
      Up-to-date Reporting
      Views
    • 17. Meeting Agenda
      DEMO
    • 18. 3. Project Management Lite
      Issue
      Distributed information throughout e-mail and network drives
      Understanding project health
      Solution
      Common meta data across types of information
      Single point to access all information
    • 19. Project Management Lite
      DEMO
    • 20. 2. Process Automation
      Issue
      Identifying the Approved Version
      Paper Processing Bottlenecks
      Accountability
      Green computing Compliance
      Solution
      One click built-in automation
      Paperless
    • 21. Process Automation
      DEMO
    • 22. 1. Standardize Templates
      Issue
      Lack of common framework
      Manageability of information
      Solution
      One-click template creation
      Rapid deployment of reusable structure
    • 23. Site Template
      DEMO
    • 24. Collaboration methodology
    • 25. Questions?