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Achieving Buy In Across Your Organization - SharePoint Saturday Baltimore 2013
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Achieving Buy In Across Your Organization - SharePoint Saturday Baltimore 2013

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From my experience implementing SharePoint Solutions that Collaboration, as we know it, is focused on encouraging interaction between individuals and teams within an organization to make it ...

From my experience implementing SharePoint Solutions that Collaboration, as we know it, is focused on encouraging interaction between individuals and teams within an organization to make it successful. Projects tasked with applying this cultural shift into an integrated technical solution, however, usually start with a much narrower focus. Sponsored by executives, managers, IT, front-line staff or a combination of several stakeholders, these projects rarely have simultaneous buy-in from all. This session explores the adoption strategies for each type of stakeholder not originally vested in the projects, presents shortcuts for identifying value, and provides a roadmap for integrating features in SharePoint to enhance your long-term strategy.

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  • People – how do you increase the ability of an individual in the organisation to influence others with their knowledgeProcesses – Its approach varies from organization to organization. There is no limit on the number of processesTechnology – It needs to be chosen only after all the requirements of a knowledge management initiative have been established.Or Culture –The biggest enabler of successful knowledge-driven organizations is the establishment of a knowledge-focused cultureStructure – the business processes and organisational structures that facilitate knowledge sharing Technology – a crucial enabler rather than the solution. Dilip Bhatt 2000Davenport and Prusak

Achieving Buy In Across Your Organization - SharePoint Saturday Baltimore 2013 Achieving Buy In Across Your Organization - SharePoint Saturday Baltimore 2013 Presentation Transcript

  • Achieving Organizational Buy-in AcrossYour OrganizationAdam Levithan, Senior Consultantalevithan@portalsolutions.net, @collabadam
  • Who Am I?
  • A Brief Q/A Session
  • AGENDA
  • AGENDA
  • AGENDA
  • Internet - 1971“WWW” - 1994Blog - 1999My Space 2003Facebook- 2005Twitter - 2006
  • Dilip Bhatt 2000System of Record
  • AIIM, 2005E-gineer.com, 2009System of Record/System ofEngagement
  • System of Engagement
  • Driven by the need to make decisionsSelect projects based on a strategic goal and broad descriptionof successTechnology is a tool to be used to drive the entire organization
  • Driven by the need to provide educated recomendationsProvided specific strategic projects, pieces of a puzzleFocused on achieving department/team goals
  • Driven by the need to get work doneProvided tactical projects that solve a specific set ofrequirementsFocused on achieving personal/team goals
  • Driven by the need to provide solutions to all groupsProvided projects based on organizational strategyInterested in solving problems through technology
  • AGENDA
  • AGENDA
  • AGENDA
  • ?
  • GoalCentralizing the proposal process across BusinessDevelopment, Legal & Finance DepartmentsBusiness Need• Reduced time and rework involved in creatingproposals• Easy to find status of proposals and value ofpipeline• Quick identification similar past proposals
  • GoalCentralizing the proposal process across BusinessDevelopment, Legal & Finance DepartmentsBusiness Need• Reduced time and rework involved in creatingproposals• Easy to find status of proposals and value ofpipeline• Quick identification similar past proposalsFeatures• Document Templates• Automatic document tagging• Workflow based on status• SharePoint Designer created dashboards
  • GoalSimplify access and management of HumanResources documentation, and reduce burden onstaff.Business Need• Reduce rework performed by Human Resources• Form approval status and approval tracking• Allow easy access to information for all staff• Create easy to use forms
  • GoalSimplify access and management of HumanResources documentation, and reduce burden onstaff.Business Need• Reduce rework performed by Human Resources• Form approval status and approval tracking• Allow easy access to information for all staff• Create easy to use formsFeatures• Form templates with content types• Required documents within document sets• Custom forms & process workflows
  • GoalEnsure TPS Project runs on time and on budgetBusiness Need• Central repository for all TPS reports• Increased transparency of project health• Centralized communication about project• Rapid on-boarding of new project team members
  • GoalEnsure TPS Project runs on time and on budgetBusiness Need• Central repository for all TPS reports• Increased transparency of project health• Centralized communication about project• Rapid on-boarding of new project team membersFeatures• Task List• Alerts
  • Centralize information and communications
  • Centralize information and communicationsStore and sync your documentation
  • Centralize information and communicationsStore and sync your documentationCreate Site templates with tasks, workflows, calendars and customlibraries
  • Deep Integration with Office applications
  • Deep Integration with Office applicationsAvailability of information inside and outside of the organization
  • Deep Integration with Office applicationsAvailability of information inside and outside of the organizationCapture ideas, answers and follow colleagues activities
  • Connect with people across your organization
  • Connect with people across your organizationDiscover Interests, projects and documents they’ve worked on, taggedor rated
  • Connect with people across your organizationDiscover Interests, projects and documents they’ve worked on, taggedor ratedCustomize search to deliver more relevant results and recommendpeople and documents of interess
  • Customize the look and feel to match your brandStreamline business processes with workflowsCreate custom applications
  • Availability of cloud our on-premise optionsEstablish information management policies for different types ofinformationDesign custom security governance
  • AGENDA
  • AGENDA
  • AGENDA
  • Reduced time and rework involved in creating proposalsReduced time and reworkHR form approval status and trackingApproval status and trackingCentral repository for all TPS reportsCentral repository for all …
  • HR BD Execs ITReduced time and reworkApproval status and trackingCentral repository for all …Map needs to organizations
  • HR BD Execs ITReduced time and reworkX X X XApproval status and trackingX X XCentral repository for all …X XMap needs to organizations
  • Reduced time andreworkApproval status andtrackingCentral repository forall …Community TemplateAutomated TaggingForm templates w/WorkflowUser ProfileEnterprise SearchMap needs features
  • Reduced time andreworkApproval status andtrackingCentral repository forall …Community TemplateXAutomated TaggingXForm templates w/Workflow X XUser ProfileXEnterprise SearchX X XMap needs features
  • Create a LONG-TERM strategy for adoptionUtilize governance organizations to organically growDedicate business focused resources to adoption process
  • Ideal Roadmap
  • AGENDA
  • AGENDA
  • QUESTIONS