Getting control of your work day
B A S I C T I M E M A N A G E M E N T
urgency+
-
+ -
importance
A1 A2
B1 B2
H I E R A R C H Y O F T A S K S
H I E R A R C H Y O F T A S K S
A1: URGENT & IMPORTANT
A2: NOT URGENT & IMPORTANT
B1: URGENT & NOT IMPORTANT
B2: NOT URGEN...
B E W A R E O F B 1 T A S K S !
B1 tasks (urgent & not important) are
the great time-wasters of our lives.
They seem impor...
O P T I M I Z I N G Y O U R D AY
Which of these computer hard drives
is more efficient?
A
B
C O S T O F I N T E R R U P T I O N S
It takes between 6 & 20 minutes
for your mind to return to the level
of intensity an...
8.30
9.30
10.30
11.30
12.30
1.30
2.30
3.30
4.30
5.30
10.00—12.00
Focus period
F O C U S & P R O D U C T I V I T Y
dedicate...
8.30
9.30
10.30
11.30
12.30
1.30
2.30
3.30
4.30
5.30
F O C U S & P R O D U C T I V I T Y
2.00—4.00
Focus period
if “someth...
8.30
9.30
10.30
11.30
12.30
1.30
2.30
3.30
4.30
5.30
10.00—12.00
Focus period
P L A N N I N G
review previous day
plan cur...
8.30
9.30
10.30
11.30
12.30
1.30
2.30
3.30
4.30
5.30
10.00—12.00
Focus period
W R A P - U P
8.00—8.30
review day’s progres...
8.30
9.30
10.30
11.30
12.30
1.30
2.30
3.30
4.30
5.30
10.00—12.00
Focus period
N O N - P R I O R I T Y W O R K
8.00—8.30
re...
weeks
1
manage project
research
write interim report
G A N T T C H A R T
2 3 4 5 6 7 8 9 10
task
prepare document
prepare ...
S T A G E S O F A D E S I G N P R O J E C T
1. Enthusiasm
2. Disillusionment
3. Panic
4. Search for the guilty
5. Punishme...
Christopher James Moorehead
January 2008
B A S I C T I M E M A N A G E M E N T
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Basic Time Management

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Presentation I give to my students each year with some tips for effective time management.

Published in: Business, Technology
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Basic Time Management

  1. 1. Getting control of your work day B A S I C T I M E M A N A G E M E N T
  2. 2. urgency+ - + - importance A1 A2 B1 B2 H I E R A R C H Y O F T A S K S
  3. 3. H I E R A R C H Y O F T A S K S A1: URGENT & IMPORTANT A2: NOT URGENT & IMPORTANT B1: URGENT & NOT IMPORTANT B2: NOT URGENT & NOT IMPORTANT Concentrate on A1 & A2 tasks while minimizing time spent on B1 & B2 tasks.
  4. 4. B E W A R E O F B 1 T A S K S ! B1 tasks (urgent & not important) are the great time-wasters of our lives. They seem important, but they’re not. Such tasks include: Answering email Non-priority telephone calls Most meetings
  5. 5. O P T I M I Z I N G Y O U R D AY Which of these computer hard drives is more efficient? A B
  6. 6. C O S T O F I N T E R R U P T I O N S It takes between 6 & 20 minutes for your mind to return to the level of intensity and concentration it had before the interruption. How much is that time worth to you?
  7. 7. 8.30 9.30 10.30 11.30 12.30 1.30 2.30 3.30 4.30 5.30 10.00—12.00 Focus period F O C U S & P R O D U C T I V I T Y dedicated time with no interruptions no telephone calls, email, or talking to friends or colleagues A1 & A2 tasks
  8. 8. 8.30 9.30 10.30 11.30 12.30 1.30 2.30 3.30 4.30 5.30 F O C U S & P R O D U C T I V I T Y 2.00—4.00 Focus period if “something comes up”, shift the focus period do not cancel it
  9. 9. 8.30 9.30 10.30 11.30 12.30 1.30 2.30 3.30 4.30 5.30 10.00—12.00 Focus period P L A N N I N G review previous day plan current day 8.00—8.30
  10. 10. 8.30 9.30 10.30 11.30 12.30 1.30 2.30 3.30 4.30 5.30 10.00—12.00 Focus period W R A P - U P 8.00—8.30 review day’s progress plan next day5.00—5.30
  11. 11. 8.30 9.30 10.30 11.30 12.30 1.30 2.30 3.30 4.30 5.30 10.00—12.00 Focus period N O N - P R I O R I T Y W O R K 8.00—8.30 return messages B1 & B2 tasks 1.30—2.30 Planning return messages B1 & B2 tasks 9.30—10.00 5.00—5.30 Wrap-up
  12. 12. weeks 1 manage project research write interim report G A N T T C H A R T 2 3 4 5 6 7 8 9 10 task prepare document prepare presentation presentation task dependency milestone slack
  13. 13. S T A G E S O F A D E S I G N P R O J E C T 1. Enthusiasm 2. Disillusionment 3. Panic 4. Search for the guilty 5. Punishment of the innocent 6. Awards for the non-participants
  14. 14. Christopher James Moorehead January 2008 B A S I C T I M E M A N A G E M E N T
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