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OFCCP Compliance Review Steps and Strategies
#1 Rule for Managing an OFCCP Audit <ul><li>Know your AAP before you send it to the OFCCP </li></ul>
Notice of Audit <ul><li>Corporate Scheduling Announcement Letter (CSAL) </li></ul><ul><ul><li>Use this notice to your adva...
Stages of an Audit <ul><li>Desk Audit </li></ul><ul><li>On-Site Review </li></ul><ul><li>Off-Site Analysis </li></ul>
Desk Audit <ul><li>Submission of complete and accurate information requested in scheduling letter to OFCCP office within 3...
On-Site Review <ul><li>Every 25th review will be chosen for full audit regardless of indicators   (on-site included) </li>...
Off-Site Analysis <ul><li>Documents determined to be necessary from on-site review are reviewed off-site </li></ul><ul><li...
Possible Outcomes/Closure of Audit <ul><li>Closure Letter (with or without violations) </li></ul><ul><ul><li>Audit closed,...
OFCCP News, Trends And Cases That Impact An Audit <ul><li>Rescission of Active Case Management </li></ul><ul><li>Active Ca...
Resources <ul><li>Sample Corporate Scheduling Announcement Letter </li></ul><ul><ul><li>http:// www.dol.gov/ofccp/regs/com...
Contact Info <ul><li>Carla Irwin </li></ul><ul><li>Carla Irwin & Associates, Inc. </li></ul><ul><li>[email_address] </li><...
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OFCCP Compliance Review Steps and Strategies

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Transcript of "OFCCP Compliance Review Steps and Strategies"

  1. 1. OFCCP Compliance Review Steps and Strategies
  2. 2. #1 Rule for Managing an OFCCP Audit <ul><li>Know your AAP before you send it to the OFCCP </li></ul>
  3. 3. Notice of Audit <ul><li>Corporate Scheduling Announcement Letter (CSAL) </li></ul><ul><ul><li>Use this notice to your advantage </li></ul></ul><ul><li>Scheduling Letter </li></ul><ul><ul><li>Get started ASAP – 30 days to respond </li></ul></ul><ul><ul><li>Identify resources (internal & external) </li></ul></ul>
  4. 4. Stages of an Audit <ul><li>Desk Audit </li></ul><ul><li>On-Site Review </li></ul><ul><li>Off-Site Analysis </li></ul>
  5. 5. Desk Audit <ul><li>Submission of complete and accurate information requested in scheduling letter to OFCCP office within 30 days </li></ul><ul><li>Thoroughly review documentation/recordkeeping </li></ul><ul><li>Attention to EO 11246, Section 503 & VEVRAA requirements </li></ul><ul><li>Adverse impact analysis </li></ul><ul><ul><li>Validate & refine </li></ul></ul><ul><li>Conduct compensation analysis </li></ul><ul><li>Highlight your accomplishments/good faith efforts </li></ul><ul><li>Document all conversations with compliance officer </li></ul>
  6. 6. On-Site Review <ul><li>Every 25th review will be chosen for full audit regardless of indicators (on-site included) </li></ul><ul><li>Indicators of potential areas of discrimination or noncompliance with affirmative action requirements </li></ul><ul><li>OFCCP visits contractor’s facility to inspect personnel documents and practices </li></ul><ul><li>Can include interviews with employees and managers </li></ul><ul><li>Review every document supplied to compliance officer </li></ul><ul><li>Company representative, including attorney should be present at management interviews </li></ul>
  7. 7. Off-Site Analysis <ul><li>Documents determined to be necessary from on-site review are reviewed off-site </li></ul><ul><li>Keep in touch with compliance officer </li></ul><ul><li>Give OFCCP reasonable amount of time to complete review of data </li></ul><ul><li>Have appropriate resources to prepare for negotiation and conciliation with OFCCP </li></ul>
  8. 8. Possible Outcomes/Closure of Audit <ul><li>Closure Letter (with or without violations) </li></ul><ul><ul><li>Audit closed, no further action required </li></ul></ul><ul><li>Notice of Violations </li></ul><ul><li>Conciliation </li></ul><ul><ul><li>Reporting </li></ul></ul><ul><ul><li>Make-whole relief </li></ul></ul><ul><ul><li>Debarment </li></ul></ul>
  9. 9. OFCCP News, Trends And Cases That Impact An Audit <ul><li>Rescission of Active Case Management </li></ul><ul><li>Active Case Enforcement </li></ul><ul><li>Rescission of I-9 form inspection </li></ul><ul><li>Rescission of comp guidelines </li></ul><ul><li>Frito-Lay case </li></ul><ul><ul><li>Desk audit requests limited to time frame in scheduling letter </li></ul></ul><ul><li>Increased focus on veteran/disabled outreach </li></ul><ul><li>Increase in enforcement </li></ul><ul><ul><li>Multi-establishment complaints and conciliation </li></ul></ul><ul><ul><li>Pursuing individual complaints and classes of 2 or more </li></ul></ul><ul><ul><li>Debarment </li></ul></ul>
  10. 10. Resources <ul><li>Sample Corporate Scheduling Announcement Letter </li></ul><ul><ul><li>http:// www.dol.gov/ofccp/regs/compliance/csal_letter.pdf </li></ul></ul><ul><li>Sample Scheduling Letter </li></ul><ul><ul><li>http://www.dol.gov/ofccp/regs/compliance/OMB_appr_letter.pdf </li></ul></ul><ul><li>Federal Contract Compliance Manual </li></ul><ul><ul><li>http://www.dol.gov/ofccp/regs/compliance/fccm/fccmanul.htm </li></ul></ul><ul><li>Active Case Enforcement Directive </li></ul><ul><ul><li>http://www.dol.gov/ofccp/regs/compliance/faqs/ACE_faqs.htm#Q6 </li></ul></ul>
  11. 11. Contact Info <ul><li>Carla Irwin </li></ul><ul><li>Carla Irwin & Associates, Inc. </li></ul><ul><li>[email_address] </li></ul><ul><li>815-254-0690 </li></ul><ul><li>www.carlairwininc.com </li></ul>
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