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SFSU - Digital Preservation

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Presentation given to Staff, Students, and Alumni at San Francisco State on March 3, 2014 concerning Digital Preservation in museums.

Presentation given to Staff, Students, and Alumni at San Francisco State on March 3, 2014 concerning Digital Preservation in museums.

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  • 1. Digital Preservation Chris Alexander • San Francisco State University • www.chris-alexander.com
  • 2. Digital Preservation! Chris Alexander • San Francisco State University • Museum Studies Areas of Focus • Overview • OAIS and all it’s parts • Sampling of some issues • DAMS that Implement OAIS • What is Digital Preservation? • • Issues faced with policy implementation Collection Management vs. Digital Asset Management • • • Digital Assets New Media Art • • Considerations Listening Post @SJMA Nam June Paik @MoMA • Viability • Renderability • Social Media • Understandability • Data • Digital Asset Management Systems • Mobile, and other interactives • The Future
  • 3. Digital Preservation! Chris Alexander • San Francisco State University • Museum Studies What is Digital Preservation?! ! The series of managed activities necessary to ensure continued access to digital materials for as long as necessary (in the best format possible).
  • 4. Digital Preservation! Chris Alexander • San Francisco State University • Museum Studies Some of the issues involved in implementing digital preservation policy • Digital content lives everywhere. Information is stored, but it’s value and location is not recorded making use and discovery very difficult. • What happens when the person responsible moves on? • Digital Preservation is a disruptive technology. • A digital asset is only as good as it’s description or metadata. • If an institution is using a Digital Asset Management System, particularly for collection images, does the DAMS sync regularly with the Collection Management System?
  • 5. Digital Preservation! Chris Alexander • San Francisco State University • Museum Studies What are museums creating today? Audio Images Label Text Video Essays Wall Text Catalogues Websites Checklists Marketing Donor Info Mobile Apps Presentations
  • 6. Digital Preservation! Chris Alexander • San Francisco State University • Museum Studies 3 Keys for ! Preserving Digital Assets
  • 7. Digital Preservation! Chris Alexander • San Francisco State University • Museum Studies Viability - Maintain the integrity of the bitstream. Ensure that the file is working and not corrupted.
  • 8. Digital Preservation! Chris Alexander • San Francisco State University • Museum Studies Renderability - Having a way of displaying the bitstream through hardware and software.
  • 9. Digital Preservation! Chris Alexander • San Francisco State University • Museum Studies Discoverability - Taking into account future generations and how they understand or handle the file.
  • 10. Digital Preservation! Chris Alexander • San Francisco State University • Museum Studies Digital Asset Management Systems! (DAMS)
  • 11. Digital Preservation! Chris Alexander • San Francisco State University • Museum Studies
  • 12. Digital Preservation! Chris Alexander • San Francisco State University • Museum Studies
  • 13. Digital Preservation! Chris Alexander • San Francisco State University • Museum Studies
  • 14. Digital Preservation! Chris Alexander • San Francisco State University • Museum Studies
  • 15. Digital Preservation! Chris Alexander • San Francisco State University • Museum Studies
  • 16. Digital Preservation! Chris Alexander • San Francisco State University • Museum Studies
  • 17. Digital Preservation! Chris Alexander • San Francisco State University • Museum Studies Open Archival Information System
  • 18. Digital Preservation! Chris Alexander • San Francisco State University • Museum Studies Open Archival Information System Ingest: These are the steps required to transfer items from their current location into the archive in a managed manner.
  • 19. Digital Preservation! Chris Alexander • San Francisco State University • Museum Studies Open Archival Information System Archival Storage: The storage of the bulk data (usually files) based on standard storage management tools.
  • 20. Digital Preservation! Chris Alexander • San Francisco State University • Museum Studies Open Archival Information System Data Management: Tools to manage the storage of the archive, including the metadata.
  • 21. Digital Preservation! Chris Alexander • San Francisco State University • Museum Studies Open Archival Information System Administration: A set of tools to administer the system and access to it.
  • 22. Digital Preservation! Chris Alexander • San Francisco State University • Museum Studies Open Archival Information System Access: Tools to search, browse and download the contents of the archive.
  • 23. Digital Preservation! Chris Alexander • San Francisco State University • Museum Studies Open Archival Information System Preservation Planning: The module that manages the information so that it can be accessed long into the future.
  • 24. Digital Preservation! Chris Alexander • San Francisco State University • Museum Studies DAMS Supporting OAIS
  • 25. Digital Preservation! Chris Alexander • San Francisco State University • Museum Studies
  • 26. Digital Preservation! Chris Alexander • San Francisco State University • Museum Studies
  • 27. Digital Preservation! Chris Alexander • San Francisco State University • Museum Studies
  • 28. Digital Preservation! Chris Alexander • San Francisco State University • Museum Studies
  • 29. Digital Preservation! Chris Alexander • San Francisco State University • Museum Studies
  • 30. Digital Preservation! Chris Alexander • San Francisco State University • Museum Studies
  • 31. Digital Preservation! Chris Alexander • San Francisco State University • Museum Studies Digital Asset Management System Integration with ! Collection Management Systems • • • • Important to have if you are using a DAMS to deliver permanent collection images. Need to maintain the data for both at the same time. No out-of-box systems that provide both Museums have successfully integrated both through the use of APIs in each type of system • MoMA - NetXposure and Gallery Systems TMS • Fitzwilliams - Extensis Portfolio and Adlib
  • 32. Digital Preservation! Chris Alexander • San Francisco State University • Museum Studies New Media Works of Art • More and more museums are starting to collect them. • What does the day-to-day, year-to-year, and decade-todecade maintenance entail? • What are the implications if you are no longer able to display the work due to damage or outdated technology? • What are the ethical questions behind replacing old technologies with more modern?
  • 33. Digital Preservation! Chris Alexander • San Francisco State University • Museum Studies Listening Post at the San Jose Museum of Art
  • 34. Digital Preservation! Chris Alexander • San Francisco State University • Museum Studies Listening Post Maintenance and Preservation • Artist to provide ongoing maintenance and updates to the work (has since switched from chatrooms to Twitter). • At time of acquisition the piece was recording a 10-year block of chatroom “chatter”. • Through consultation with the artist, the museum has acquired backup hardware components. • Acquisition by SJMA included a lengthy manual on care and maintenance.
  • 35. Digital Preservation! Chris Alexander • San Francisco State University • Museum Studies Nam June Paik at MoMA NY
  • 36. Digital Preservation! Chris Alexander • San Francisco State University • Museum Studies Nan June Paik Maintenance and Preservation • Artist left a lot to chance by allowing others to make decisions about displaying the work, but insisted on making certain decisions. • Paik insisted on CRT monitors vs. newer flat screen. • Paik left no clear road map for repairing or replacing obsolete exhibition equipment. • Artist had approved prior change to the work - U-Matic tape for video display was converted to laserdisc. • MoMA purchased a full back-up of all the CRTs from the shop that supplied them to him. Also purchased spotlight and camera back-ups. • A floppy disc player that provided the original music was replaced by a wireless MP3 player. The floppy disc player remains on the piano while the MP3 player is hidden.
  • 37. Digital Preservation! Chris Alexander • San Francisco State University • Museum Studies The Future
  • 38. Digital Preservation! Chris Alexander • San Francisco State University • Museum Studies Social Media • Comments • Likes • Updates • Tweets
  • 39. Digital Preservation! Chris Alexander • San Francisco State University • Museum Studies Analytics • Web Data • Mobile Data • Donor Data • Collection Data
  • 40. Digital Preservation! Chris Alexander • San Francisco State University • Museum Studies Mobile Apps and Other Interactives • Mobile Tours • Kiosks • In-gallery interactives • Surveys
  • 41. Digital Preservation! Chris Alexander • San Francisco State University • Museum Studies Questions?
  • 42. Digital Preservation! Chris Alexander • San Francisco State University • Museum Studies Bibliography • Dale, Robin L., and Bruce Ambacher. Trustworthy Repositories Audit and Certification: Criteria and Checklist. Online Computer Library Center, Feb. 2007. Web. Feb. 2014. <http:// www.crl.edu/sites/default/files/attachments/pages/trac_0.pdf>. • "Introduction - Definitions and Concepts." Digital Preservation Coalition. Digital Preservation Coalition, n.d. Web. 24 Feb. 2014. <http://www.dpconline.org/advice/preservationhandbook/ introduction/definitions-and-concepts>. • Lavoie, Brian F. The Open Archival Information System Reference Model: Introductory Guide. Rep. Digital Preservation Coalition, Jan. 2004. Web. Feb. 2014. <http:// www.dpconline.org/component/docman/doc_download/91-introduction-to-oais>. • Tilbury, Jonathan. The Long-Term Preservation of Digital Information. Digitalpreservation.com. Digital Preservation Coalition, Mar. 2010. Web. Feb. 2014. <http:// www.digital-preservation.com/wp-content/uploads/DigitalArchiving.pdf>. • Waibel, Günter. "Stewardship for Digital Images: Preserving Your Assets, Preserving Your Investment." The Digital Museum: A Think Guide. Ed. Herminia Din and Phyllis Hecht. Washington, DC: American Association of Museums, 2007. 167-77. Print. • Wharton, Glenn. "CONSERVING A NAM JUNE PAIK ALTERED PIANO, PART 2." InsideOut. Museum of Modern Art New York, 8 May 2013. Web. 03 Mar. 2014. <https://www.moma.org/ explore/inside_out/2013/05/08/conserving-a-nam-june-paik-altered-piano-part-2>.
  • 43. Digital Preservation! Chris Alexander • San Francisco State University • Museum Studies Resources • Trustworthy Repositories Audit and Certification: Criteria and Checklist • • Digital Preservation Jargon Buster • • http://hangingtogether.org List of Digital Asset Management Systems • • http://www.dpconline.org/component/docman/doc_download/379-dpc-jargonbuster-july-2009 Hanging Together (Staff blog at OCLC) • • http://www.crl.edu/sites/default/files/attachments/pages/trac_0.pdf http://bitly.com/DAMSlist ResourceSpace - Open Source DAMS • http://www.resourcespace.org • Portico - http://www.portico.org • Preservica - http://preservica.com • Exlibris Rosetta- http://exlibrisgroup.com • Archivematica - http://archivematica.org
  • 44. Digital Preservation! Chris Alexander • San Francisco State University • Museum Studies Chris Alexander Email: Web: LinkedIn: Twitter: ! Thank you! cmalexander@me.com www.chris-alexander.com www.linkedin.com/in/cmalexander www.twitter.com/cmalexander