IT Project Reporting

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Different deliverables used in IT project reporting

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IT Project Reporting

  1. 1. IT Project Reporting by Rhys Leong
  2. 2. Agenda <ul><li>Project Charter </li></ul><ul><li>Business Requirements Document </li></ul><ul><li>Project Schedule </li></ul><ul><li>Project Dashboard </li></ul><ul><li>Issues tracking </li></ul>
  3. 3. Project Charter <ul><li>Project title </li></ul><ul><li>Project introduction </li></ul><ul><li>Responsibilities and levels of authority of Project manager </li></ul><ul><li>Project scope </li></ul><ul><li>High level project schedule </li></ul><ul><li>Initial resource estimation </li></ul><ul><li>Organisational support needs </li></ul><ul><li>Project information management and control </li></ul><ul><li>Stakeholders approvals </li></ul>
  4. 4. Business Requirements Document <ul><li>BRD context </li></ul><ul><ul><li>Initiation date </li></ul></ul><ul><ul><li>Author and key contributors </li></ul></ul><ul><ul><li>Reviewers </li></ul></ul><ul><ul><li>Revision history </li></ul></ul><ul><li>Business requirements overview </li></ul><ul><ul><li>Scope </li></ul></ul><ul><ul><li>Solution proposal </li></ul></ul><ul><ul><li>Goals and objectives </li></ul></ul><ul><ul><li>Business impact </li></ul></ul><ul><ul><li>System limitations </li></ul></ul>
  5. 5. Business Requirements Document <ul><li>Solution detail </li></ul><ul><ul><li>Requirements list containing all requirements and their priorities </li></ul></ul><ul><li>Use cases </li></ul><ul><li>Assumptions </li></ul><ul><li>Known risks </li></ul><ul><li>Business impact analysis during and post implementation </li></ul><ul><li>Solution acceptance criteria </li></ul>
  6. 6. Project Schedule
  7. 7. Project Schedule <ul><li>Define project start date </li></ul><ul><li>Define tasks and subtasks </li></ul><ul><li>Define milestones </li></ul><ul><li>Schedule tasks </li></ul><ul><li>Link dependent tasks </li></ul><ul><li>Assign resources </li></ul><ul><li>Save project baseline and start tracking </li></ul>
  8. 8. Project Dashboard <ul><li>Track planned and actual completion dates of major milestones </li></ul><ul><li>Project statuses: </li></ul><ul><ul><li>Green – as planned </li></ul></ul><ul><ul><li>Yellow – risk encountered </li></ul></ul><ul><ul><li>Red – require management attention </li></ul></ul><ul><li>Risk management on: </li></ul><ul><ul><li>Stakeholders </li></ul></ul><ul><ul><li>Business benefits </li></ul></ul><ul><ul><li>Work and schedule </li></ul></ul><ul><ul><li>Resources performing </li></ul></ul><ul><ul><li>Scope </li></ul></ul><ul><ul><li>Risks mitigated </li></ul></ul><ul><ul><li>Budget </li></ul></ul><ul><li>Report accomplishments </li></ul>
  9. 9. Issues tracking <ul><li>Issue statement and description </li></ul><ul><li>Issue status (Active/On hold/Mitigated/Resolved) </li></ul><ul><li>Issue priority </li></ul><ul><li>Related issue(s) </li></ul><ul><li>Due date if applicable </li></ul>
  10. 10. About me Rhys Leong [email_address] Twitter @cloudywind http:// www.linkedin.com/in/rhysleong

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