Jeffrey Vargas CLO May 2010 DeckPresentation Transcript
NNSA Mentoring Program Presentation
Jeffrey Vargas, NNSA Chief Learning Officer
CLO Innovation Network
Provide an overview of the NNSA mentoring program Review expectations of participants in mentoring program Introduce and go over features of the online mentoring web-based tool Discuss next steps and the future of mentoring in NNSA
Overview of Program
Cultivate, preserve, and transfer knowledge throughout NNSA
Leverage diversity and experience to provide learning and development opportunities
Expand cross-functional knowledge
Increase employee engagement and retention
Dynamic program that recognizes the benefits of shared experience and knowledge.
Flexible, adaptable and utilizes current online and interactive tools to develop communication, dialogue and partnership.
Provides “unfiltered” access between mentor/mentees
Clear goals and objectives will be identified and be articulated in the mentoring online tool.
Time commitments (identified between participants) are expected to be honored.
Mentoring commitment will be for6 months or a 12 month period of time.
What we did…
Made the business case
Secured senior leadership buy-in/participation
Developed and deployed a detailed communications plan
Socialized the concept – addressed issues regarding corporate culture
Made adjustments in program set up and delivery based on participant input.
Mentors – 108
Mentees – 112
Program launched in late March 2010 22 Participants are members of the Senior Executive Service
Overview of Web-Based Tool
Triple Creek Associates web-based software
Mentee driven process , mentors can accept or decline (mentees choose from list of mentors with the highest percentage match to NNSA competencies)
Can enroll as both a mentor and mentee within one profile
Provides opportunity for discussion and learning anytime, anywhere
Covers life-span of NNSA employee
Mentoring support materials, monthly newsletter
Does not take the place of face to face or informal mentoring
Enrollment takes 15-20 minutes
There are no restrictions or limitations on participation (except mentor can not be in chain of command or on a performance improvement plan)
Relationship timeframes are 6 months or 1 year and an average of 1-2 hours a month (based on mentees’ needs)
All participants, regardless of role, will identify their areas of strength and areas of development from the existing list of competencies.
This allows NNSA the ability to map knowledge across employees
Participants cannot view the areas of development identified by other participants
Summarizes the components outlined for the particular mentoring relationship
Click on the mentor’s name to read their mentor profile. The % Matched column indicates how well each individual matches the competencies you selected in the learning agreement.
Welcome Page Layout Mentees can begin new relationships by clicking One-to-One on the left menu. Mentor status is easily viewed and accessed on left menu.
- The Messaging Utility is called Discussions , and allows mentoring pairs to post messages to each other and create threaded discussions. - The Calendar Utility is included in Discussions and participants can create Events and Tasks that sync with Outlook and Lotus Notes. - In addition, participants can now create Polls , which is particularly useful in Group Mentoring events. Relationship Utilities: Discussions
The Relationship Agreement can be viewed under Purpose .
The Journal tool allows users a private, centrally located space to record thoughts, reminders, or whatever suits the user.
Documents allows users the ability to post documents to share with their mentoring partner and contains version control.
Relationship Utilities: Discussions
Continue NNSA Mentoring Program Participation Campaign
Webinars, Cohort Groups, Targeted Leadership Engagements, All Hands, one-on-one’s.
Evaluate and report out - Mentoring Program stats (who is in it, what projects are they working on, feeder for learning and development needs assessment, etc)
Future of Mentoring in NNSA
GovExec “Web site helps nuclear security agency employees find role models” http://www.govexec.com/story_page.cfm?articleid=44666&oref=todaysnews