ON SITE SAFETYDIARY Control System TIME MANAGEMENTExample of layout UK SecurityMonday 29 December 2011Weather Forecast:Phase of project:Sub-contractors on site: Who is where and what activity are they doing?Days Activities1 – Plan day activities Action Points2 - Action paperwork – File or dump Prioritise your workload3 – Database input A – Urgent - Must do MULTI-SITE (OHS)4 - Inspection Requires immediate attention5 – Reports including CARs B – Intermediate – To doDaily Inspection: Requires attention today Keeping control of the situationCorrective Action Requests C – Routine – Should doHazard spotting Daily activityReport to D – Unnecessary Planning, Patterns of BehaviourPhoto taken Time waster Implementing InspectionsAction taken: And InvestigationsWhen by? Goal attainment InvolvementWeekly activities Messages1 - Site Management Consultation2 - Corrective Action Requests ns Compliance Cooperation n A se TY tio tio3 – Tool Box Talks Co nd rva Ob FE i caMonthly activities SA un1 - Purchasing m m2 – KPI Reports/Trends/Reviews3 – Safety Reports/Risk Assessments Guidelines Rational OrganisationCommunications Policies and Procedures Integration - ParticipationE-mails Rules and Regulations Risk AssessingLettersMemos CoordinationTool Box TalksMeetings – Site Management ConsultationPhone Calls Copyright Clive Burgess 2010 2011
GAP and Auditing Guidelines CONTENTCOSHH ORGANISATIONAL HEALTH & SAFETY PROGRAM (OHS)Fire Safety SPECIFIC TOPICSHealth & Safety Meeting Minutes Absence & SicknessWeekend Working Planning and Implementing Accident BookPermits to work Biological Hazards Keeping control of the situation: Stick to the planHot permits to work Confined Space Working Risk Management: OHS Plan - Method Statement – Use of diaryConfined space permits Contractors Selection & Control Risk Control System: HSG 65Sanction to test COSHH – Substances Goal Attainment Review and OUTCOMESPreventative planned maintenance Display Screen EquipmentSub-Contractors method statements Review- Evaluation and Involvement Dust Outcomes: KPI’sAccident reports ElectricitySafety audit reports Equipment PUWER Patterns of BehaviourSite risk assessments Fire Zone Control System: Multi-Site (gaining cooperation)Maintenance risk assessments First Aid Training: Competence StandardsOffice risk assessments Flammable Substances Patterns of BehaviourSurvey reports and Site plans Food HygieneAudit procedure master file Organisational Health and Safety Program (OHS) Housekeeping Consultation: Toolboxes, H&S meetings, Site Management meetingsEmission Lifting Equipment LOLERStatutory insurance inspections: Inspections and Observations Manual HandlingPressure vessels Management Arrangements Hazard spottingStatutory insurance inspection: Noise Manual handling and working from height observationsLifting Equipment LOLER Permits to Work Rational Organisation – PROCESSElectrical distribution testing Personal Protective Equipment Coordination: Risk Assessments - Method StatementPortable appliance testing Pressure VesselsPUWER compliance Rational Organisation - PROCESS PurchasingEmergency response log Implementing the OHS plan on schedule SSW’sSSW Instructions Radiological Hazards Safety Observations and Communication Strategy‘Tool Box Talks’ meeting minutes Signs & Signage IMPLEMENTATION OFOHS Observations and CARs Waste Management THE HEALTH and SAFETY at WORK etc ACT 1974Housekeeping Working Time Arrangements Guidelines - IMPACTReference Folder Workplace Safety & Welfare Policies and Procedures, Rules and Regulations – ComplianceCheck database for risk control systems, KPIs, method statements, risk IMPACTassessments or any other related documentation. How is it organised? Management of Health and Safety – Representative of EmployeesMinutes Accident Prevention Risk Management: Performance Indicators and Risk AssessingCheck for old safety meeting minutes. Are there any outstanding actions to Fire Prevention and Traffic Managementcomplete? Is there any site management meeting minutes? Consultation and Training Action PlanHistory GAP and Auditing Guidelines, Reference Folders, Minutes and HistoryCheck all previous H&S paperwork, records or audits i.e. Inspections, method Plans, Maps and Inspection Routesstatements, risk assessments, training, accident or incident reports, near misses, DIARY Control System Time Managementequipment inventory, site photographic record etc
Fire Safety Goal Attainment Review and OUTCOMESFire Prevention Do you require a Review – Evaluation and InvolvementKeeping control of the situation Fire risk assessment? Self-AuditReduce risk by assessing the situation Is all your paperwork up-to-date?Remove, reduce or contain hazards What CARs are outstanding?Documentation (paper flow) Health and Safety Regulations – ComplianceAuditable trail Management of Health and Safety – Structure and Involvement Representative of Employee Safety – Consultation and InvolvementPlan of Site- Overview - Phases Accident Prevention – See Outcomes belowWater hydrants Risk Management and Risk Assessments – Proactive and CompletedEmergency services parking Fire Safety – Controlled and PreventedSecurity patrols Waste Management ‘Duty of Care’ and HousekeepingFire marshals Traffic Management – No Incidents or AccidentsFire extinguishers – Welfare facilities/ Temporary Office blocks Consultation – Employers and Employees Involved ‘Toolbox Talks’Emergency Response team Training Action Plan – Records up-to-dateEmergency contingency plan Evaluate the effectiveness of actions by asking those involvedWaste Management Check relevant data sourcesHousekeeping Observe relevant activitiesSigns and signage Questions to ask yourselfTraffic Management What went well? What was tricky?Logistics – Safe movement of vehicles to and from site What would you do differently?Vehicles on site not under your control - Plant Are you on target?Lorries Flat bed Have you achieved all of your milestones and goals?Skips Are you doing what you said you would do?Cranes Are you doing what you have been asked to do?Fork Lift Trucks Have you gained cooperation?JCB, CAT etc Diggers What has changed?Dumper TrucksVehicles under your control – Inventory - Start up checks etcPUWER OutcomesLOLER Fatality ratesVehicle movement schedule Severe injury ratesPlanning meetings – What involvement do you have? Worker compensation premium (Percentage of payroll)Supply of materials, deliveries, removal of waste etc Worker compensation claims rates (Injury/1.000000)Parking arrangements, waiting times etc Lost time injury incident rate (Injury/employees)Reversing - Banks men Medical injury incident rate (Injuries requiring medicalEmergency services parking treatment/employees)Signs and signage Other: Are you audited by an outside agency?
Accident Prevention Patterns of BehaviourKeeping control of the situation Organisational Health and Safety Program (OHS)Reduce risk by assessing the situation • Feasibility - Cost to Benefit – Risk Management ‘ReduceRemove, reduce or contain hazards Insurance Costs and Compensation Claims’Documentation (paper flow) • Initiation – Leadership – System – Organisation – Code ofAuditable trail Conduct • Planning and ImplementingSafety Policy • Execution – Pro-Active involvement in influencing andMethod Statement putting actions into practiceToolbox training • Shutdown – ‘Safety it’s how we do things around here’Waste ManagementHousekeeping Consultation gains cooperation – Safety communicationsWorking from heights Observations and Inspections- Slips, Trips and FallsSlips, trips and fallsManual handling Hazard SpottingAccident investigations and incident reporting CAR- Corrective Action Request PERSONFirst Aid Date… Enter in diary Report to… 1. Documented – Diaries, Audits, Research Files, Activities Files, Photo Database, Leaflets, Method Statement, Risk Assessments etc Action taken…Removed 2. Implemented – Pro-active involvement, Influencing the situation, When completed? Involving others, consultation, site safety meetings Who by? 3. Maintained – Challenging the status quo, Employee surveys, Facing Was there any remedial action? reality, Stick to the plan to achieve objective SITUATION BEHAVIOUR What was it? 4. Reviewed – To observe action points had been triggered and were noticeable – look for trends in KPIs Manual handling and working from height observations 5. Communicated – Through direct ‘face to face’ contact or training Actions and movement process – leaflets, consultation, site safety meetings Workplace and workstation layout Working posture and positionElements of Implementation – Risk Management Duration and frequency Manual handling1. Identify responsibility and accountability Location of load and distance moved2. Training and competency Weight and forces3. Consultation, communication and reporting Characteristics of loads and equipment4. Documentation and data control Work organisation5. Hazard identification, risk assessment and control of risks Work environment6. Risks (elimination, substitution, engineering controls, administration) Skills and exposure7. Contingency preparedness and response Clothing Special needs
Observations and CommunicationKeeping control of the situation Guidelines: File HeadingsReduce risk by assessing the situationRemove, reduce or contain hazards Strategy 1. Introduction to HealthDocumentation (paper flow) and SafetyAuditable trailAims 2. Health and Safety IMPLEMENTATION OF RegulationsObjectives THE HEALTH and SAFETY at WORK etc ACT 1974Targets 3. Management ofTime Health and SafetyPurchasing, storage & use of material IMPLEMENTATIONCost control, Reduce revenue expenditure 4. Representative ofProtection of assets Employee SafetyManagement structure: 5. Accident PreventionEffective leadership & direction CONDITIONS ACTIONS(Upward & downward) 6. Risk ManagementRoles and responsibilities and Risk AssessmentsTask – Correct job method 7. Fire SafetyTeam - Competent people to work with Environmental Selection of people and materialWorking together – Joint consultation Control 8. Traffic ManagementIndividual - Selection of people and materialVisitors Correct Job 9. ConsultationSupport – Good supervision Method 10. Training Action PlanLegislation Storage and useCompliance –Legal, logical and relevant of material 11. GAP and Auditing‘Duty of Care’ Instruction and GuidelinesPolicies & procedures, rules & regulations TrainingRisk assessments – A safe place of work 12. Reference Folder A safe placeOutside contractors of work 13. MinutesFireWater Total Involvement Good Supervision 14. HistoryHealthSafety Plans, Maps and Competent people Inspection RoutesEnvironmental Control to work with JointObservations and Inspections Consultation (Employer + Employees) NEBOSHAttitude and behaviour habitsErgonomic factors ABC Model LogisticsMonitoring, maintaining analysing,InvestigatingInstruction, training and development EFFECTIVE COMMUNICATIONData Protection ActInsurance