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Power Points With Pizzazz

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Please visit http://jdorman.wikispaces.com/PowerPoint for the rest of this workshop's presentation materials

Please visit http://jdorman.wikispaces.com/PowerPoint for the rest of this workshop's presentation materials

Published in: Business, Technology

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  • Transcript

    • 1. PowerPoints with Pizzazz! Jennifer Dorman [email_address]
    • 2. Agenda
      • Planning and Organizing a Presentation
      • Review of the Basics – layouts and templates, slides, views, text, etc.
      • Adding the Pizzazz! – animations, embedding multi-media, online extensions, etc.
      • Project Work
    • 3. We Learn… Read Hear See See and Hear Discuss Experience Teach 0 20 40 60 80 100 10% 20% 30% 80% 70% 50% 95%
    • 4. Putting the 3 Together Kinesthetic Verbal Visual
    • 5. Planning a Presentation
    • 6. Agenda Welcome Activity 1 Activity 2 Break Activity 3 You've got to start with a script.
    • 7. Content and Purpose
      • Inform your audience
      • Illustrate your point
      • Interact with data
      Inform Interact Illustrate
    • 8. Choosing Content Should I use clip art or photos? Are charts or graphs needed? What are the key phrases
    • 9. What visuals are appropriate? How should the slides be organized? How much time will I require?
    • 10. Create a Storyboard
      • Create slides using titles to get started
      • Use Slide Sorter view to sort and arrange your slides in the best order.
    • 11.  
    • 12. Adding Content
    • 13. Overview
      • A PowerPoint can contain text, graphics, charts, and other data types.
      Charts Graphics Text Video Art Text Charts Text
    • 14. Adding Text
      • Keep bullets to one line
      • Limit of 3-5 bullets per page
      • Be sure font is large enough (24)
    • 15.  
    • 16. Add Graphics
      • Limit animated graphics
    • 17. Add Graphics
      • Choose similar graphic styles
    • 18. Add Graphics
      • Or all photos…
    • 19. Add Graphics
      • Balance text, blank space, and graphics on your page
    • 20. Different Views
      • Normal View provides a comprehensive view for each slide with notes and outline.
      • Outline View helps the users focus on the text -- displays the text of your presentation with slide titles and bullet points.
    • 21.  
    • 22.  
    • 23. Other Views
      • Slide Sorter View displays multiple slides and lets you quickly change their order in the presentation.
      • Slide Show view is also called preview.
    • 24.  
    • 25. You can also choose your slide view from down here.
    • 26. Choose your layout from here depending on your content.
    • 27. Adding Functionality
    • 28. Animate!
      • Custom Animation
      • Timing
      • Transitions
    • 29. Add Notes
      • Add notes to bottom note area
        • This is your “script ”
      Know what you want to say…
    • 30. Notes, or even an entire research paper, can go in this space.
    • 31. Embedding Media
      • NOTE – All media that is embedded into a PowerPoint is not actually “in” the PowerPoint
        • Video and audio that plays from within PowerPoint is actually “hyperlinked” to the place where the original media is stored (hard drive, server, flash drive, etc.)
      • TIP – If you have embedded media in your presentation, create a folder to hold your PPT file as well as your media files
        • Take the entire folder with you when you move to another computer
    • 32. TIP - Asset Folder
    • 33. Video in PowerPoint – 3 Ways
      • Hyperlink to video file
      • Insert > Movies and Sounds > Movie from File
        • .avi, .mpeg, .wmv, .asx, .asf
      • Control Toolbox > Windows Media Player > Properties > Custom
    • 34. Design Elements Maximizing the visual quality and readability of your presentation
    • 35. CRAP Design Elements
      • C ontrast
      • R epetition
      • A lignment
      • P roximity
      The Non-Designer’s Design Book – Robin Williams
    • 36. Contrast
      • Contrast refers to any difference of size, shape, or color used to distinguish text (or other elements, though here we’re focusing on text) from other pieces of text.
        • The use of bold or italics is one common form of contrast — the difference in shape makes the bolded or italicized text stand out from the surrounding text.
        • Increasing the size of headers and titles, or using ALL CAPS or small caps are other ways of distinguishing text.
      Adapted from http://www. lifehack .org/articles/communication/design-better-with-crap.html
    • 37. Repetition
      • Repetition in your text is bad; repetition of your design elements is not only good, but also necessary.
        • Repetition of design elements pulls the document together into a cohesive whole, and also improves readability as the reader comes to expect text that looks a certain way to indicate certain qualities (e.g. the start of a new section, a major point, or a piece of code. )
      Adapted from http://www. lifehack .org/articles/communication/design-better-with-crap.html
    • 38. Alignment
      • Alignment is crucial not just to the cohesive appearance of your document but also to the creation of contrast for elements like bulleted lists or double-indented long quotes.
        • Unaligned text floats mysteriously, forcing the reader to figure out its relation to the rest of the document.
        • Centered text is particularly bad (and is a novice’s favorite design trick).
      Adapted from http://www. lifehack .org/articles/communication/design-better-with-crap.html
    • 39. Proximity
      • Pieces of information that are meant to complement each other should be near each other.
        • Your reader shouldn’t have to seek out the next logical piece of information; rather, use proximity to make sure that the next piece of information a reader sees is the next piece of information they should see.
      Adapted from http://www. lifehack .org/articles/communication/design-better-with-crap.html
    • 40. Alignment and Placement
    • 41. CRAP: Visual Organization Group related items to reduce clutter and provide reader with an organized structure.
    • 42. General Design Suggestions For teachers and students
    • 43. Purposeful Design Elements
      • Use a consistent background or a Design Template.
      • Use standard fonts (Times New Roman for body text, Arial, for headers).
      • Use Slide Layout to set up your text boxes - that way the formatting is consistent throughout.
      • Limit bullets to 3-5 per slide depending on text quantity (your text should comfortably it the screen at a 24 point).
    • 44. Purposeful Design Elements
      • Make sure that your text color does not clash with your background color (if you use a Design Template, you will always be safe).
      • Do not add sound effects unless they specifically contribute to your message - otherwise, they will be a distraction.
      • If you are adding slide transitions and custom animations, select a consistent format so as to not detract from your message.
    • 45. Purposeful Design Elements
      • The information you include in a PowerPoint should supplement your verbal presentation - it should not be (word-for-word) your spoken presentation.
      • Reference, but do not read from, the PowerPoint unless you are reciting a direct quote.
      • If you include visuals, be sure to adequately explain them in your verbal presentation.
    • 46. Taking PowerPoint into the 21 st Century SlideShare
    • 47. SlideShare
      • SlideShare is a free service for sharing presentations and slideshows
      • Users can upload PowerPoint, OpenOffice, Keynote or PDF presentations, tag them, embed them into blogs or websites, browse others' presentations, and comment on individual slides
      • Transcripts of presentations will be indexed by internet search engines and show up in search results
      http://www.slideshare.net
    • 48.  
    • 49. Embedded SlideShare