Power Points With Pizzazz

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Please visit http://jdorman.wikispaces.com/PowerPoint for the rest of this workshop's presentation materials

Please visit http://jdorman.wikispaces.com/PowerPoint for the rest of this workshop's presentation materials

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  • 1. PowerPoints with Pizzazz! Jennifer Dorman [email_address]
  • 2. Agenda
    • Planning and Organizing a Presentation
    • Review of the Basics – layouts and templates, slides, views, text, etc.
    • Adding the Pizzazz! – animations, embedding multi-media, online extensions, etc.
    • Project Work
  • 3. We Learn… Read Hear See See and Hear Discuss Experience Teach 0 20 40 60 80 100 10% 20% 30% 80% 70% 50% 95%
  • 4. Putting the 3 Together Kinesthetic Verbal Visual
  • 5. Planning a Presentation
  • 6. Agenda Welcome Activity 1 Activity 2 Break Activity 3 You've got to start with a script.
  • 7. Content and Purpose
    • Inform your audience
    • Illustrate your point
    • Interact with data
    Inform Interact Illustrate
  • 8. Choosing Content Should I use clip art or photos? Are charts or graphs needed? What are the key phrases
  • 9. What visuals are appropriate? How should the slides be organized? How much time will I require?
  • 10. Create a Storyboard
    • Create slides using titles to get started
    • Use Slide Sorter view to sort and arrange your slides in the best order.
  • 11.  
  • 12. Adding Content
  • 13. Overview
    • A PowerPoint can contain text, graphics, charts, and other data types.
    Charts Graphics Text Video Art Text Charts Text
  • 14. Adding Text
    • Keep bullets to one line
    • Limit of 3-5 bullets per page
    • Be sure font is large enough (24)
  • 15.  
  • 16. Add Graphics
    • Limit animated graphics
  • 17. Add Graphics
    • Choose similar graphic styles
  • 18. Add Graphics
    • Or all photos…
  • 19. Add Graphics
    • Balance text, blank space, and graphics on your page
  • 20. Different Views
    • Normal View provides a comprehensive view for each slide with notes and outline.
    • Outline View helps the users focus on the text -- displays the text of your presentation with slide titles and bullet points.
  • 21.  
  • 22.  
  • 23. Other Views
    • Slide Sorter View displays multiple slides and lets you quickly change their order in the presentation.
    • Slide Show view is also called preview.
  • 24.  
  • 25. You can also choose your slide view from down here.
  • 26. Choose your layout from here depending on your content.
  • 27. Adding Functionality
  • 28. Animate!
    • Custom Animation
    • Timing
    • Transitions
  • 29. Add Notes
    • Add notes to bottom note area
      • This is your “script ”
    Know what you want to say…
  • 30. Notes, or even an entire research paper, can go in this space.
  • 31. Embedding Media
    • NOTE – All media that is embedded into a PowerPoint is not actually “in” the PowerPoint
      • Video and audio that plays from within PowerPoint is actually “hyperlinked” to the place where the original media is stored (hard drive, server, flash drive, etc.)
    • TIP – If you have embedded media in your presentation, create a folder to hold your PPT file as well as your media files
      • Take the entire folder with you when you move to another computer
  • 32. TIP - Asset Folder
  • 33. Video in PowerPoint – 3 Ways
    • Hyperlink to video file
    • Insert > Movies and Sounds > Movie from File
      • .avi, .mpeg, .wmv, .asx, .asf
    • Control Toolbox > Windows Media Player > Properties > Custom
  • 34. Design Elements Maximizing the visual quality and readability of your presentation
  • 35. CRAP Design Elements
    • C ontrast
    • R epetition
    • A lignment
    • P roximity
    The Non-Designer’s Design Book – Robin Williams
  • 36. Contrast
    • Contrast refers to any difference of size, shape, or color used to distinguish text (or other elements, though here we’re focusing on text) from other pieces of text.
      • The use of bold or italics is one common form of contrast — the difference in shape makes the bolded or italicized text stand out from the surrounding text.
      • Increasing the size of headers and titles, or using ALL CAPS or small caps are other ways of distinguishing text.
    Adapted from http://www. lifehack .org/articles/communication/design-better-with-crap.html
  • 37. Repetition
    • Repetition in your text is bad; repetition of your design elements is not only good, but also necessary.
      • Repetition of design elements pulls the document together into a cohesive whole, and also improves readability as the reader comes to expect text that looks a certain way to indicate certain qualities (e.g. the start of a new section, a major point, or a piece of code. )
    Adapted from http://www. lifehack .org/articles/communication/design-better-with-crap.html
  • 38. Alignment
    • Alignment is crucial not just to the cohesive appearance of your document but also to the creation of contrast for elements like bulleted lists or double-indented long quotes.
      • Unaligned text floats mysteriously, forcing the reader to figure out its relation to the rest of the document.
      • Centered text is particularly bad (and is a novice’s favorite design trick).
    Adapted from http://www. lifehack .org/articles/communication/design-better-with-crap.html
  • 39. Proximity
    • Pieces of information that are meant to complement each other should be near each other.
      • Your reader shouldn’t have to seek out the next logical piece of information; rather, use proximity to make sure that the next piece of information a reader sees is the next piece of information they should see.
    Adapted from http://www. lifehack .org/articles/communication/design-better-with-crap.html
  • 40. Alignment and Placement
  • 41. CRAP: Visual Organization Group related items to reduce clutter and provide reader with an organized structure.
  • 42. General Design Suggestions For teachers and students
  • 43. Purposeful Design Elements
    • Use a consistent background or a Design Template.
    • Use standard fonts (Times New Roman for body text, Arial, for headers).
    • Use Slide Layout to set up your text boxes - that way the formatting is consistent throughout.
    • Limit bullets to 3-5 per slide depending on text quantity (your text should comfortably it the screen at a 24 point).
  • 44. Purposeful Design Elements
    • Make sure that your text color does not clash with your background color (if you use a Design Template, you will always be safe).
    • Do not add sound effects unless they specifically contribute to your message - otherwise, they will be a distraction.
    • If you are adding slide transitions and custom animations, select a consistent format so as to not detract from your message.
  • 45. Purposeful Design Elements
    • The information you include in a PowerPoint should supplement your verbal presentation - it should not be (word-for-word) your spoken presentation.
    • Reference, but do not read from, the PowerPoint unless you are reciting a direct quote.
    • If you include visuals, be sure to adequately explain them in your verbal presentation.
  • 46. Taking PowerPoint into the 21 st Century SlideShare
  • 47. SlideShare
    • SlideShare is a free service for sharing presentations and slideshows
    • Users can upload PowerPoint, OpenOffice, Keynote or PDF presentations, tag them, embed them into blogs or websites, browse others' presentations, and comment on individual slides
    • Transcripts of presentations will be indexed by internet search engines and show up in search results
  • 48.  
  • 49. Embedded SlideShare