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fruits fruits Document Transcript

  • 2010 Operations Portal Ortega ES 3016 Operations Duval County Public Schools 4/22/2010
  • Operations Portal Notes  Keep in mind that some of these pages or sites will load a great deal of information, allow adequate time to load.  This Portal Site is a work in progress; more items will be added as necessary.  Items in blue are links, click on the link to see the site. List of information available on the portal: Operations Site o Leadership Team with photos Budget Site (work in progress) o Leadership Team with photos o Personnel with photos (click the button next to the person of interest) o Announcements o Calendar Flawless Opening Site o Personnel with photos o Link to the Flawless Portal (portal where the Principals input their data) o Tasks o Flawless Opening Reports o Calendar o The latest Flawless Opening Report with notes (can be filtered or sorted) o Charts (charts the progress of each Flawless Opening Report) o Past Flawless Opening Reports (in the documents folder) News (Operations news – news and announcements can be displayed here) Personnel o Facilities Department personnel (hover over a name to see a photo of the person of interest) o Sub sites  Personnel – Facilities Department  Personnel - Budget Department  Personnel - Code & Safety Department  Personnel - Maintenance Department  Personnel - Principals (Assistant Principals can be seen on the individual school sites also)
  • Planning o Personnel with photos o Announcements o Calendar o Master Utilization Report Real Estate Site (Work in progress) o Personnel with photos o Announcements o Calendar Resources o School List (updated as information is available) o Schools By Cluster with Turnaround Schools o Operations internal phone list o DCPS Tri-Fold o Principal’s Guide to Operations Products & Services o Project Managers per school o School list per Maintenance Station o Announcements o Document Folders Contain  Standard Operating Procedures  Business card template  Schools by Maintenance Station  Operations forms (some in use and some N/A at this time)  Meeting sign in sheet Facilities Construction & Management Site o Leadership Team with photos o Project Managers with photos (click the button next to the person of interest) o Secretaries with photos (click the button next to the person of interest) o Announcements o Calendar Assessments Site o Personnel with photos o 3D/I Database (updated each month) which is searchable and can be filtered o List of recently reassessed schools o List of the next schools scheduled to be assessed o Information Request Form (used to request information from the assessment department) o Calendar Code Site o Personnel with photos (click the button next to the person of interest) o Permit Status Report (updated monthly)
  • o Permit Applications (not available for use yet, will be soon)  Building Permit Application (not available for use yet, will be soon)  Electrical Permit Application (not available for use yet, will be soon)  Fire Permit Application (not available for use yet, will be soon)  Mechanical/Gas Permit Application (not available for use yet, will be soon)  Plumbing Permit Application (not available for use yet, will be soon) o Safety Site o Personnel with photos (click the button next to the person of interest) o Safety Reports (per school) also available on the individual school sites Environmental Site (if a security information box appears click No) o Personnel with photos o Asbestos Report (per school) FISH & Plans Site (if a security information box appears click No) (Note: a viewer will be necessary to view many of the files on this site and the schools site below. We are working on a viewer for these files (AutoCAD, TIFF, etc)). o Personnel with photos o FISH Files and Plans (per school)  When you select a school from the above link you will see files and folders. The files are the most recent FISH file and drawings. The other folders will house the remainder of the files and folders of any other information relevant to the school like old drawings, renovations and projects at the school. o Information Request Form (used to request information from the FISH & Plans Department) FRRC Site (Facilities Request Review Committee) o Personnel with photos o The FRRC Database (updated monthly) o Minutes of the FRRC Meeting (updated after each monthly meeting) o Announcements o Link to the HELP DESK o Schedule of upcoming meetings o Standard Operating Procedures (SOP) for the  Schools (how to input an FRRC Request, proper use of the FRRC System)  Project Managers (how to operate the FRRC System when a request has been assigned to you)  Project Managers (how to generate reports) Interior Design Site (work in progress) o Personnel with photos o Announcements o Project Tasks o Calendar Maintenance Site (work in progress)
  • o Personnel with photos o Personnel with photos (click the button next to the person of interest) o Announcements o Calendar o Site Aggregator (work performed by the Capital Crew) o Sub sites  Capital Projects Team  Contracted Services  Energy Department  Grounds Department  Maintenance Station I  Maintenance Station II  Maintenance Station III  Paint Shop  Roofing Department Portables Site o Personnel with photos o Announcements o Calendar o Relocatable Report (updated yearly) Projects Site o Project Managers list with photos (click the button next to the person of interest) o Announcements o Project Managers Standard Operating Procedures (how to input projects) o Links (Multivista construction photos of our projects) o DCPS Projects listed by Project Manager (work in progress, all may not be listed as of yet) o DCPS Projects listed by School (work in progress, all may not be listed as of yet) o Major Maintenance Projects List o Calendar Schools Listing Site (Note: a viewer will be necessary to view many of the files on this site and the FISH and Plans Site above. We are working on a viewer for these files (AutoCAD, TIFF, etc)). o List of all schools with links to each school’s Operations page (select from the right hand column) o Photo of each school (click the button next to the school of interest) o Announcements o Shared Documents (Tornado Drill Information, Evacuation Drills for Buses) o Links (DCPS Schools on MSN or Bing Maps) o Calendar  Sub sites
  • Administration Sites Elementary Schools Middle Schools High Schools K-8 Schools M/HS Schools Special Schools Hurricane Shelters (DCPS schools designated as Hurricane Shelters) o School Site Each school has a site, containing information about the school. (The linked school site is the real site for Landmark that we are using as an example.)  General Information  School Name  Address  Phone Numbers  Sister Schools (if the school has a sister school it will be listed)  Hurricane Shelters (if the school is a Hurricane Shelter and the type of shelter will be listed)  Contacts with photos (select from the photo column to see photo, use back button to return to site) o Announcements o Team Discussion o Shared Documents  Assessment Data  Drawings, Plans and FISH Data  Photos, Aerials and Property Information  Others as needed o Issue Tracking o Links (Links that are relevant to the school)  FRRC Site  Projects Site  Code Site  Safety Site  Environmental Site  Maintenance Site  DCPS Main Website  Individual School’s Website  School Demographic, Assessment and Accountability Data  Directions & Maps (MSN/Bing)  Birds Eye View (aerial view via MSN/Bing)
  • o FRRC Database (Read the “How to Use the FRRC Database” first.) o Activations (All activations for the school from the Facilities and Maintenance Departments.) o Safety Report (Each school is updated yearly.) o Project Tasks (from all departments) o Calendar o Portable Report (Read the “How to Use the Portable Report” first.) o Asbestos Report Specifications of the Operations site
  • NOTES __________________________________________ __________________________________________ __________________________________________ __________________________________________ __________________________________________ __________________________________________ __________________________________________ __________________________________________ __________________________________________ __________________________________________ __________________________________________ __________________________________________ __________________________________________ __________________________________________ __________________________________________ __________________________________________ __________________________________________ __________________________________________ __________________________________________ __________________________________________ __________________________________________ __________________________________________
  • The contact person for this publication is Lee Parkin Lee Parkin Facilities Planning and Programming Duval County Public Schools 1701 Prudential Drive Jacksonville, Florida 32207 parkinl@duvalschools.org Office: 904-390-2113 Fax: 904-858-3579 Operations Portal started in 2009 Updated May 22, 2010 V1.0